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Presidents' Academy

Presidents' Academy

The Presidents' Academy is a four-day educational program designed specifically for Delta Upsilon's chapter and colony presidents. This program provides leadership development and skills training to prepare presidents to effectively run a Delta Upsilon chapter/colony. 

Each chapter/colony is expected to send their 2013 president. If the president cannot attend, the chapter must send an approved executive board replacement. Questions regarding attendance should be directed to marchand@deltau.org. 


Dates: Thursday, January 3, 2013 - Sunday, January 6, 2013
Location: Camp Tecumseh, Brookston, IN (located an hour northwest of Indianapolis, near Purdue University)
12635 W. Tecumseh Bend Rd.
Brookston, IN 47923
(765) 564-2898

Cost: Lodging and meals during the Academy are provided. Travel expenses are reimbursed up to the pre-determined amount. Please see the travel reimbursement policy below.

Travel Arrangements
If you are flying: You must make your own flight arrangements. All flights must arrive into Indianapolis International Airport (IND) by 5:00 p.m. on Thursday, January 3. Departure flights can leave after 1:00 p.m. on Sunday, January 6. Please see the travel reimbursement policy below.

Ground transportation will be provided to/from the airport and Camp Tecumseh.

If you are driving: Chapters located within a six hour drive of Camp Tecumseh are expected to drive. Please plan to arrive by 7:00 p.m. on Thursday, January 3. You may depart after 10:00 a.m. on Sunday, January 6. Please see the travel reimbursement policy below.
Please note: Indianapolis and Camp Tecumseh are in the Eastern Time Zone.

Registration:
Please register by Wednesday, December 12, 2012.

Questions regarding the Presidents' Academy can be directed to Michelle Marchand, Director of Educational Programs, at marchand@deltau.org. 
Travel Reimbursement Policy:
All Presidents' Academy participants will be reimbursed for travel from their chapter/colony location to Indianapolis International Airport (flying) or Camp Tecumseh (driving) up to the pre-determined amount. 

Reimbursement checks will be mailed to you after March 1, 2013.

Flying: 
  • Flights must arrive into Indianapolis International Airport (IND) by 5:00 p.m. on Thursday, January 3, 2013. All departure flights must leave after 1:00 p.m. on Sunday, January 6, 2013. 
  • You must provide a copy of your itinerary/receipt to IHQ before reimbursement will be given. You can send your itinerary/receipt to mcclees@deltau.org.  
  • The maximum reimbursement amount per person is determined by a four-week advance ticket purchase, with participant traveling from the closest major airport of the chapter/colony. This does not mean you have to travel from the chapter/colony location to receive reimbursement, but this is the location used to determine the reimbursement limit. IHQ will do a search of flights on December 6, 2012 to set the flight reimbursement limits. 
  • If you will have to arrive a day early due to flight availability, please contact Jana McClees at 317-875-8900 or mcclees@deltau.org by December 14, 2012 (prior to making any travel arrangements). 

Driving
  • If your chapter/colony location is approximately a six hour drive or less from Brookston, Indiana, you will be expected to drive. 
  • You must arrive at Camp Tecumseh by 7:00 p.m. on Thursday, January 3, 2013. You will be permitted to depart after 10:00 a.m. on Sunday, January 6, 2013. 
  • The cap for mileage reimbursement is set at the round trip mileage from your chapter/colony location to Camp Tecumseh. 
  • The address for Camp Tecumseh is 12635 W. Tecumseh Bend Road, Brookston, Indiana 47923. 
  • Mileage is reimbursed at 25 cents per mile. 
  • Please provide a map with the number of miles driven (ex. Google Maps or Mapquest) to Jana McClees at mcclees@deltau.org.


Frequently Asked Questions:


Our chapter president can't attend. Who should we send in his place? 
Chapters and colonies should make every effort to ensure their president attends. If he absolutely cannot, an executive board officer may attend in his place. Approval for this can be granted by emailing marchand@deltau.org.  

Are you able to provide a letter for my professors/supervisor? 
Yes. If attending the Presidents' Academy requires you to miss class or work, please notify your professors/supervisor well in advance. Delta Upsilon will provide you with a letter confirming your attendance at the program. Please email marchand@deltau.org to receive this letter. 

I can't attend the whole program, can I come for part of it? 
No. The Presidents' Academy is an institute-style program that requires full participation from all attendees on all four days. If you cannot attend the entire program, please contact marchand@deltau.org to receive approval to send a replacement executive board officer. 

What should I pack? 
The accommodations at Camp Tecumseh will be housed eight to ten attendees to a cabin, each with private showers and bathroom. The cabins are heated. You will need to pack the following: 
  • Bath towel and wash cloth - bedding will be provided but towels will not 
  • Shower shoes 
  • Toiletries - toothbrush and toothpaste, deodorant, soap, etc.  
  • Closed toe shoes 
  • Warm clothes - jeans, sweatshirts, sweaters 
  • Winter coat/jacket Extra blanket - bedding will be provided but some may want an extra blanket 
  • Photo identification/passport for the airport 
  • Cash - you will be responsible for your meals while traveling 
  • Health insurance card 

What if the weather is bad? 
We understand that weather in January can be unpredictable. The outline below explains Delta Upsilon's planned response to a weather-related emergency. 
  • A weather-related emergency is defined as severe or inclement weather that has the potential to disrupt the travel or operation of the Winter Educational Conference. Examples include snow, ice, severe cold, or flooding. 
  • DU plans to hold the Presidents' Academy in most weather conditions. If we receive extreme winter weather to the degree that we must cancel, we will not reschedule. 
  • In the case of cancellation, we will send participants the workbook and program materials and conduct online training in the spring. 

Response Categories 
If inclement weather occurs and has the potential to disrupt the Presidents' Academy, one of two response categories will be implemented as appropriate: 
  • Delayed start - the program will have a delayed start to accommodate the safe arrival of participants. 
  • Program cancelled - a decision will be made by 8:00 a.m. EST on January 3 if inclement weather dictates cancellation of the program. 

Notifications 
  • DU will notify all participants via text message and email of any schedule changes or cancellations. 
  • DU will update its website with any schedule changes or cancellations. 

Accommodations 
DU will assist attendees in securing hotel accommodations near the Indianapolis International Airport if air travel is disrupted.