Reporting Information

Reporting Information

Extensions:  Because of the school calendar, the deadline of October 1st will apply to Cal Poly, Chicago, Guelph, Oregon, Oregon State, San Diego State, Toronto, Washington and Western Ontario. The deadline of February 15 will apply to Carthage, DePauw, Lafayette and St. Norbert. 

This applies to (1) chapter fee; (2) roster and roster fees; (3) Loss Prevention fees.

Chapter Fee: Fall - $1,100 USD/ is billed August 15 and is due September 15
Spring - $1,100 USD is billed December 1 and is due February 1

Canadian Exchange
Canadian Chapters should pay invoices in CAD. When making payments in CAD, chapters should indicate which invoice, or invoices, they are paying. Educational program registration fees should be paid in USD. 

Roster/Membership Fees:
Fall - Rosters listing all members will be mailed to chapters August 15 and are due with corrections, additions and deletions by September 15, along with the membership fee payment. Chapters are billed $95 per man for all men pledged and/or initiated on or before June 30.

Spring - Rosters listing all members will be mailed November 15 and are due with corrections, additions and deletions no later than February 1st, along with the membership fee payment. Chapters are billed $95 per man for all men pledged and/or initiated on or before January 1.

(Membership fee payments must be sent with the corrected roster. If an updated roster with payment is not postmarked or received by the due date, the chapter will owe the full amount shown on the invoice plus a 10% late charge will be added.)

Loss Prevention Assessment:
Fall portion (75% of total) is billed August 15 and is due September 15
Spring portion (25% of total) is billed November 15 and is due February 1

Associate Member Fees:
$80 per man is due within seven (7) days of pledging. A late fee of $10 USD per new associate member will be assessed if payment is not received/postmarked within seven (7) days of pledging.

Initiation Fees:
$240 per man and is due before or within seven (7) days of initiation. A late fee of $20 per new initiated member will be assessed if payment is not received/postmarked within seven (7) days of initiation. 

Alumnus Initiation Fees: 
$250 per man and is due before or within seven (7) days of initiation. A late fee of $20 per new alumni initiate will be assessed if payment is not received/postmarked within seven (7) days of initiation. 

Finance Charges: 
1% / month (12% annually) on outstanding past due balances

Administrative Reports Due
Biographical Cards: Due to IHQ at time of pledging.
CEP: To make a submission visit http://www.deltau.org/cep. Last date for submissions is June 15.
Initiation Report: Due seven (7) days before initiation
Leadership Institute Registration: By June 15
Presidents Academy Registration: By December 1
Member Expulsions: Immediately with documentation
Member Resignations: Immediately with documentation
News Articles for Quarterly: One news submission twice each semester
Officer List: Due immediately after officer elections


Procedures for Reporting Associate Members and Initiates

When you take an associate member class:
Send to the Fraternity:
  1. A completed biographical form for each man at the time of pledging
  2. $80 per man associate member fee must be submitted electronically or postmarked within seven (7) days of pledging. Late fees are $10 per man for associate member fees that are seven (7) days past due.
Fraternity will send you:
  1. Cornerstone for each associate member
  2. You may order associate member pins at anytime for $3 per pin plus shipping.

When you initiate a group of men:
Send to the Fraternity:
  1. Submit the Initiation Report within seven (7) days prior to initiation
  2. $240 per man initiation fee prior to or within seven (7) days of the Initiation ceremony. Late fees are $20 per man for initiation fees that are seven (7) days past due.
Fraternity will send you:
  1. A gold clad member badge for each man
  2. A membership certificate and membership card. Certificates and cards are ordered and will be sent as soon as possible (approx. 6-8 weeks).

When you initiate an alumnus member:
The By-laws of the Fraternity provide for the initiation of an "Alumnus Member of the Fraternity." The Bylaws of the Fraternity also provide for the method to be followed to elect an alumnus to membership in the Fraternity.

Send to the Fraternity:
  1. A completed biographical card for each alumnus initiate
  2. A completed initiation report for each initiation date 
  3. $250 per alumnus initiate

Fraternity will send you:
  1. A gold clad member badge for each man
  2. A membership certificate and membership card

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