Reporting Information

Administrative Report Due Dates 

Biographical Forms/Online Member Profile Completion
Due to IHQ at time of association

Chapter Excellence Plan (CEP)
Dec. 30 and May 31

Associate Member Report
Due within seven (7) days of Pledging

Initiation Report
Due within seven (7) days of Initiation

Member Expulsions
Immediately

Member Resignations
Immediately

Officer List

Due immediately after officer elections

Chapter News for DU Quarterly
Minimum of two news submissions each year
Jan. 1, May 15, Aug. 31

International Fees and Due Dates

Extensions
Because of the school calendar, the deadline of Oct. 1 will apply to Cal Poly, Chicago, Guelph, Northwestern, Oregon, Oregon State, San Diego State, Toronto, Washington and Western Ontario. The deadline of Feb. 15 will apply to Carthage, DePauw, Lafayette and St. Norbert. This applies to (1) chapter fees; (2) roster and roster fees; (3) Loss Prevention fees.

Chapter Fee
  • Fall - $1,100 is billed Aug. 15, but is due Sept. 15.
  • Spring - $1,100 is billed Dec. 1, but is due Feb. 1.
Roster/Membership Fees
  • Fall - Rosters listing last semester’s members will be mailed to chapters in mid-August, and are due with corrections, additions and deletions by Sept. 15, along with your payment of Membership Fees.
  • Chapters are billed $100 per man for all men initiated on or before June 30.
  • Spring – Rosters and billings are mailed in early December and are due with corrections and changes no later than Feb. 1, along with your payment of membership fees. Chapters are billed $100 per man for all men initiated on or before Jan. 1.

Loss Prevention Assessment

  • Fall (75% of total) is billed Aug. 15, and is due Sept. 15.
  • Spring (25% of total) is billed Nov. 15, and is due Feb. 1.

Associate Member Fees
$85 per man is due within seven (7) days of pledging. A late fee of $10 per new associate member will be assessed if payment is not received/postmarked within seven (7) dates of initiation.

Initiation Fees
$250 per man is due within seven (7) days of initiation. A late fee of $20 per new initiated member will be assessed if payment is not received/postmarked within seven (7) dates of initiation.

Alumnus Initiation Fees
$250 per man is due within seven (7) days of initiation. A late fee of $200 per new alumni initiate will be assessed if payment is not received/postmarked within seven (7) dates of initiation. 

Finance Charges
1% / month (12% annually) on outstanding past due balances.

Canadian Exchange
Canadian chapters should pay invoices in CAD. When making payments in CAD, chapters should indicate which invoice, or invoices, they are paying. Educational program registration fees should be paid in USD. 

Procedures for Reporting Associate Members and Initiation

WHEN YOU TAKE AN ASSOCIATE MEMBER CLASS
Send International Headquarters:

  • A completed biographical form for each man within seven (7) days.
  • $85 per man associate member fee must be submitted electronically or postmarked within seven (7) days of association. Late fees are $10 per man for associate member fees that are seven (7) days past due of association.

International Headquarters will send you:

  • A copy of The Cornerstone for each paid associate member.
  • Pledge pins at anytime for $3 per pin plus shipping.


WHEN YOU INITIATE A GROUP OF MEN:

Send International Headquarters:

  • A completed Initiation Report for each initiation date within seven (7) days of initiation.
  • $250 per man initiation fee prior to or within seven (7) days of the Initiation ceremony.
  • Late fees are $20 per man for initiation fees that are seven (7) days past due.

International Headquarters will send you:

  • A gold clad member badge for each man.
  • A membership certificate and membership card.
  • Certificates and cards are personalized and will be sent as soon as member profiles are submitted online.


WHEN YOU INITIATE AN ALUMNUS MEMBER:

The Laws of the Fraternity provide for the initiation of an “Alumnus Member of the Fraternity.” The Laws of the Fraternity also provide for the method to be followed to elect an alumnus to membership in the Fraternity.

After complying with the Laws of the Fraternity, the chapter should send to IHQ:

  • Send membership information to IHQ at IHQ@deltau.org.
  • $250 per alumnus initiate.

International Headquarters will send you:

  • A gold clad member badge for each man.
  • A membership certificate and membership card.