CEP LEADER BOARD
The CEP Leader Board displays the points chapters have received from approved submissions. To view the submissions sent in by each chapter, please click here
Rochester
Florida
Western Reserve
Western Illinois
Purdue
San Jose
Michigan Tech
Iowa State
Alberta
Kansas State
Bradley
Arlington
Cal Poly
Syracuse
Ohio State
Embry-Riddle
Indiana
North Carolina
San Diego State
Western Ontario
Central Florida
Clarkson
Virginia
DePauw
Guelph
North Dakota
Georgia Tech
Lafayette
Chicago
Pennsylvania State
Vermont
Cornell
Christopher Newport
Toronto
North Dakota State
Iowa
Kent State
Maryland
Houston
North Florida
Advancement of Justice - A chapter meeting is used to review parliamentary procedure and these procedures are used during chapter meetings.
VP Administration - Parliamentary Procedures
Attached is the document that was used during the meeting that reviewed parliamentary procedure. This document was used in conjunction with two power points that are accessible to all members of the chapter.
Status: ApprovedPoints: 3
Operational - The chapter's Roll Book and Ritual Books are in good condition and stored in a fireproof location.
VP Administration - Roll Book and Ritual Books
Attached is the details regarding the safe keeping of the Roll Book and Ritual Books, as well as pictures of the location they are kept in.
Status: ApprovedPoints: 3
Advancement of Justice - The chapter hosts a meeting where Loss Prevention policies are discussed with at least 90% of the chapter membership.
Loss Prevention Discussion
Attached document has the discussion of LP policies with chapter attendance and content included.
Status: ApprovedPoints: 4
Operational - Chapter financial information is advertised to potential new members during the recruitment process. This information should include associate member dues, initiation fees, housing fees, and member dues.
Operational - Chapter financial information is advertised to potential new members during the recruitment process.
Attached is a document that outlines chapter financial commitment for the 2018-2019 school year. Please follow up if there is any necessary clarification for the contents of the document.
Status: ApprovedPoints: 5
Development of Character - There is no use of chapter funds for the purchase of alcohol (i.e. slush funds, social funds, portions of house dues, special assessment, extra dues, separate accounts, etc.).
No use of chapter funds for alcohol
Contains a letter from the alumni board confirming no funds were used to purchase alcohol
Status: ApprovedPoints: 5
Operational - Two officer signatures are required on all checks written by the chapter and no chapter credit cards are in existence (debit cards are okay).
Signing authority
includes a cheque demonstrating the use of two signatures.
Status: ApprovedPoints: 3
Operational - Chapter has at least three outside facilitators conduct sessions for the Associate Member Education Program. Outside facilitators must be individuals from outside the chapter, such as faculty, staff, advisors, alumni or local community members.
3 outside facilitators
Attached is a document that provides an overview of the three outside facilitators that we had this semester.
Status: ApprovedPoints: 5
Operational - The Initiation Ceremony is performed as outlined in the Delta Upsilon Ritual Book.
Initiation Schedule
Initiations is scheduled for Jan 12th as tradition close to our original date at the original house, the Rutherford House. The attached schedule will be followed as reservations and payments have been made. As this event hasn't happened yet, there are no photos to attach.
Status: ApprovedPoints: 5
Development of Character - At least 25% of all initiated members hold elected leadership positions in other campus organizations.
VP Administration - Member Leadership
Attached is a file explaining some of the leadership positions that are held, as well as a list of all the leadership positions. Chapter members hold 9 leadership positions, exceeding the minimum of 8.25 (25% of chapter).
Status: ApprovedPoints: 5
Operational - The chapter maintains an up-to-date names list throughout the entire year and asks brothers for updates frequently. Please note this is not a roster, but a recruitment tool.
Operational - The chapter maintains an up-to-date names list throughout the entire year and asks brothers for updates frequently.
Attached is a copy of our names list for Rush 2018.
Status: ApprovedPoints: 3
Operational - Associate members attend chapter meetings and the Associate Member Class President gives a report at these chapter meetings.
Associate members at meetings
Attached is the meeting minutes for Nov 05, 2018. Hunter Boyer, the Associate Member Class President gave a short report and is outlined in bold at the very end of the minutes.
Status: ApprovedPoints: 3
Advancement of Justice - Each member participates or attends at least one philanthropy event sponsored by another Greek organization or campus group.
Philanthropy Attendance
The Alberta Chapter prides itself on obtaining as much attendance as possible to philanthropies put on by other Greek Organizations. This term, we all attended Delta Gamma's annual Anchor Splash. Throughout the week, actives got the chance to compete in fun events while raising money for a great cause. The pictures included are some of the guys at the pool day event on the last day.
Status: ApprovedPoints: 5
Promotion of Friendship - The chapter holds at least one substance-free retreat.
Substance Free Retreat
The Alberta Chapter held our yearly Recruitment Retreat on August 24th. Attached is the schedule and planning document for the event. During the day, activities ranged from planning for recruitment, to presenting and voting on the budget, to an Initiation ceremony, to full Chapter sports, to cooking. We had originally scheduled for Friday through Sunday, but due to scheduling conflicts with the cabin owner, Friday had to be cancelled. We also tried to have our Alumni VP Recruitment James K. attend part of the Retreat that focused on our recruitment strategy but unfortunately, James had a work conflict. More time would have been nice, but the shorter time span was sufficient to complete everything we had planned for, and in many ways, sped up the meetings and increased productivity. Missing James was a hit as he brings amazing energy and expertise into selling DU and growing the Chapter. NOTE: The attached document has had the address redacted for privacy.|
Status: ApprovedPoints: 5
Operational - The families of all associate members and chapter members receive appropriate financial information regarding member/associate member dues, payments, initiation fees, housing fees (when applicable) and collection polices.
Associate member family information
Contains a copy of the associate member financial document
Status: ApprovedPoints: 3
Development of Character - Each member of the chapter is involved in at least one campus activity outside of the chapter.
VP Administration - Campus Activity
Attached is a list of all members of the chapter, including the campus activity that each member participates in. All members of the chapter participate in at least activity on campus.
Status: ApprovedPoints: 5
Development of Character - The chapter has a structured academic review committee that meets with all members not meeting the chapter minimum standards.
Academic Review Committee
DU Alberta has a academic review committee consisting of the VP Academic, VP Finance, VP Member Education, and Member at Large. This committee follows the guidelines in our academic policy that is attached. This policy is aimed at making sure active and associate members meet the minimum academic standards required by our constitution. This policy has worked well in making sure people put the required effort towards their schooling and has resulted in the Alberta Chapter consistently being ranked as the highest GPA fraternities on campus.
Status: ApprovedPoints: 5
Diffusion of Liberal Culture - The chapter catalogs and records individual member's inclusion in structured global experiences (i.e. university, fraternity, or faith-based sponsored service trip, study abroad, etc.; does not have to be international).
VP Administration - Global Experiences
Attached is a document of the global experience trips that members of the chapter have undertaken, and where those trips were.
Status: ApprovedPoints: 3
Advancement of Justice - The chapter has a service event during recruitment in which potential members are invited to and attend.
Advancement of Justice - The chapter has a service event during recruitment in which potential members are invited to and attend.
Some of our members invited our PNMS to go with them to Delta Gamma's Anchor Splash philanthropy event. The boys had a great time and ended up placing
Status: ApprovedPoints: 1
Promotion of Friendship - The chapter has a written procedure, in chapter by-laws, for the extension of membership bids.
Promotion of Friendship - The chapter has a written procedure, in chapter by-laws, for the extension of membership bids
The following is our minimum standards / eligibility criteria for PNMs. Also included is our guidelines for selecting PNMs to bid and a copy of our bidding procedure.
Status: ApprovedPoints: 3
Operational - All chapter members complete their online bio card through deltau.org.
VP Administration - Member Profiles
Recently submitted this with the document included stating VP Member Education in it. I have changed this to reflect that it is in fact VP Administration
Status: ApprovedPoints: 5
Operational - The Ritual Team properly prepares and rehearses Ritual before Initiation.
Initiation Practice
Practice is scheduled for January 7th for all concerned parties. See attached document.
Status: ApprovedPoints: 5
Operational - The chapter utilizes its social media for recruitment and updates the site(s) regularly.
Operational - The chapter utilizes its social media for recruitment and updates the site(s) regularly.
For Recruitment this season, with the help of our Alumni, a few dedicated DUs created a brand new website for Alberta. http://www.dualberta.ca/ The Recruitment schedule and link to the website was also posted on our public Facebook page. https://www.facebook.com/dualberta/?fref=ts Instagram has a few posts in early September as well. https://www.instagram.com/dualberta/
Status: ApprovedPoints: 3
Promotion of Friendship - The chapter invites parents, faculty, staff and alumni to the Initiation Ceremony by written or electronic correspondence at least two weeks prior to ceremony.
Initiation Invitation
Attached is the Invitation. This invitation is sent to the attached list of alumni which we send our newsletter to (I have removed emails for the sake of privacy). The news letter was sent out December 5th.The associates all each get a printed copy to invite their parents as well, this copy was given December 3rd. This invitation is also sent by email to the Dean of Students staff who over see Greek Life at the U of A and also sent to the Inter Fraternal Council Executive and Chapter Representatives so that they may bear witnesses. These emails were sent Dec 12th.
Status: ApprovedPoints: 5
Advancement of Justice - The chapter has an established judicial board that follows written policies and procedures for appropriate situations.
Chapter Review Board
A description of the CRB Board and summary of cases heard this year at the bottom of the document
Status: ApprovedPoints: 5
Operational - Chapter submits chapter news to the IHQ communications team for the DU Quarterly by stated due date.
VP Administration - Chapter News for Quarterly
Attached is a description of the chapter news that was submitted to IHQ for the Quarterly, as well as a screenshot of the email that was sent by VP External.
Status: ApprovedPoints: 3
Operational - VP Membership Education has key responsibilities and a timeline of his duties outlined in a written (can be electronic) document to use for officer transition
VP Member Ed Transition Document
Attached is a transition document created for the next membership education VP
Status: ApprovedPoints: 3
Diffusion of Liberal Culture - The chapter submits a news update to the university newspaper on programming, philanthropies and overall chapter successes.
Update for School Newspaper
The Alberta chapter sent an update in the form of our newsletter to the Gateway, our local University Publication. The newsletter makes mention of our philanthropies, programming, and overall chapter successes.
Status: ApprovedPoints: 3
Operational - Receipts are required for any reimbursement to members who use personal funds for chapter supplies.
Reimbursment policy
Contains a copy of the chapter reimbursement policy
Status: ApprovedPoints: 3
Promotion of Friendship - The chapter holds at least one substance-free retreat.
VP Member Education
Attached is a document referring to the submission, as well as a schedule and planning sheet of the retreat.
Status: ApprovedPoints: 5
Operational - All chapter members complete their online bio card through deltau.org.
VP Administration - Member Profiles
Attached is a document stating that all members have completed their member profiles. This claim cannot be substantiated at the moment, and I was instructed to state that I believed all profiles were done, and that it would looked into by Kelsey.
Status: ApprovedPoints: 5
Operational - The Pledging Ceremony is performed as outlined in the Delta Upsilon Ritual Book.
Pledging Ceremony
Document to describe Pledging Ceremony. Unfortunately, we do not have a photo as we simply forgot to take one, my apologies. The ceremony took place October 15th, at 6 pm in the chapter house.
Status: ApprovedPoints: 5
Advancement of Justice - The parents of associate members are provided an overview of the Associate Member Education Program and the expectations of membership.
Parent Package for Associate Members
Attached is a copy of the ""Parent Package"" we send out with our bids to Potential new members, before they become associate members. It provides an overview of what can be expected with membership in the Alberta Chapter, as well as some fast facts about our chapter and the international fraternity.
Status: ApprovedPoints: 5
Advancement of Justice - The chapter has a written procedure for event management duty (sober monitors) and a written rotation which includes all chapter members.
Event Management Document
Attached document has an example event procedure with clear scheduling, instructions, and
Status: ApprovedPoints: 1
Promotion of Friendship - All Big Brothers participate in the Big Brother Orientation session as outlined within the Associate Member Education Program. Additionally, all Big Brothers create a calendar for the semester based on the outline in the Big Brother Guide.
Big Brother Orientation
All Member s who took littles were present for the Orientation session and we went over the role of being a good big brother as outlined in the facilitation guide and AME program. After the Q and A we worked towards helping each of the new Big Brothers outline the remainder of the AME program.
Status: ApprovedPoints: 4
Operational - VP Administration has key responsibilities and a timeline of his duties outlined in a written (can be electronic) document to use for officer transition
VP Administration - Officer Transition
Attached is the officer transition document, which is used to help supplement an in-person transition with the incoming VP Administration.
Status: ApprovedPoints: 3
Development of Character - At least one chapter member is an elected or appointed officer in the congress or senate for student government (excludes IFC).
VP Administration - Student Government
Attached is a description of the position held by one of our members, Daniel Kim. He acts as the faculty counselor for the faculty of Kinesiology, Sports and Recreation.
Status: ApprovedPoints: 3
Development of Character - The chapter Executive Board has an executive retreat.
Summer Exec Retreat
A summer retreat took place with exec focusing on the goals and ideas set out in the last retreat in winter.
Status: ApprovedPoints: 5
Operational - The chapter hosts a meeting where an overview of the Men of Merit Chapter Standards Program and an update on the chapter's progress is provided to 75% of the membership.
Men of Merit Review
The Men of Merit Review was conducted November 5th under direction of the President, Brandon. This following document was distributed to all members. We went over our status as of last year using the LI report and then the goals for the future. One way to improve this event would to be to photocopy our results from last year so all the actives and associates could see how we did; we only had one sheet. We could also maybe could hook up a projector in the future to display the website.
Status: ApprovedPoints: 5
Promotion of Friendship - Chapter hosts a substance-free associate member retreat.
Associate member retreat (substance free)
Upon the associate members induction, the following day (September 12th) the new members met at the house to introduce and formally get acquainted with their fellow new members. The New Member Ed. was also present, introducing himself and his new member executive board. This event went well as it was an icebreaker. |
Status: ApprovedPoints: 5
Promotion of Friendship - The chapter hosts a recruitment event where alumni are invited and attend.
Promotion of Friendship - The chapter hosts a recruitment event where alumni are invited and attend.
Delta Upsilon Alberta hosted ""Rush Stag' on September 26th, 2018 . This is an annual event, where alumni/actives/potential new members mix, network, and connect. It is a Banquet style event, with a formal dinner and award ceremony for active member academic awards and the high school new member scholarship. The following notable DU Alberta alumni attended: Robert Opara... Allan Warrack... Don Edgar... Jeff Fillmore... Anthony Pangilinan... Mike Spelliscy... Ben Wright... Tim Schneider... Ian Dalsin... Andrew Mcready... Muntaka Shah...Todd Van Vliet... Mark Parsons... Chris Samuel... Tim Spelliscy... Shad Thevenaz... Jim Webb... Mark Tanasichuk... Bill Sharun... Jd Roth... Joel Brochu... Nathan Booth... Salim Rajwani... Adam cook Joe Henke... Gary Killips... Andy Hopkins... Yushan Huang... Ken Lucki... Andrew Fisher... Ian Murray... Jim Lietch... Wade Wesolowsky... Dan Tanasichuk... Todd Walsh... Cam Nattress... Dave Howatt... Thomas Dang... Dave Consorada... Rick Rintoul... Isaac Watson... Bruce Alton... Patrick Bieleny... Ron Helmhold. This event is very well received and a highlight of the recruitment season. Please find attached some photos of the event.
Status: ApprovedPoints: 3
Operational - The chapter conducts a recruitment skill set seminar.
Operational - The chapter conducts a recruitment skill set seminar.
On the 17th of August, at the Alberta Chapter retreat, I conducted a recruitment seminar on how to reach our target audience and the mission statement of our next recruitment cycle. The workshop really helped the chapter gain a collective understanding of why we want to recruit and how we can be more charismatic when recruiting. Had this workshop not been held, the recruitment skills would not have been as honed. Other monthly recruitment skills and organization meetings were held over the previous summer months.
Status: ApprovedPoints: 5
Promotion of Friendship - The Big Brother/Little Brother reveal is conducted in accordance with the guidelines within the Associate Member Education Program, DU Loss Prevention policies, and all other Fraternity policies.
Big Little Reveal
Big Little Reveal was on October 24th at DU Alberta. This was after official meeting had been closed, but immediately following so as not to lose everyone. In attendance for Actives was (as per meeting minute attendance): Adam Belovich, Scott Alton, Hunter Boyer, Ivan, Kyle Daniels, Cameron Kennedy, Christian Fotang, Ahmed, Sher, (i.e., all Associates) Everything went quite smoothly. Can't say there were any major points that need improvement. Was important to let everyone know they should wear a pin, and thus a dress shirt, but otherwise, went off without a hitch! I have attached a photo of me (VP Member Ed) with my little, Christian Fotang. Unfortunately we did not get a photo of the entire group.
Status: ApprovedPoints: 5
Development of Character - The chapter has a written procedure for supporting members who show signs of drug abuse, mental health issues, financial issues or alcohol abuse, with referral to campus/community resources as part of the program.
DU Alberta written procedure for supporting members who show various signs of drug abuse, mental health issues, financial issues or alcohol abuse, with referral to campus/community resources as part of the program.
Attached is Alberta's support guide for drug, mental health, financial, alcohol, etc|
Status: ApprovedPoints: 5
Operational - The date of Initiation will be made clear at the beginning of the associate member period.
Initiation date communication
Attached is an image of the facebook group chat communication of the initiation date
Status: ApprovedPoints: 3
Advancement of Justice - Each member participates in at least one service event sponsored by another Greek organization or campus group.
Service Events
Throughout the term, the Alberta Chapter has been extremely active for multiple Service events on campus. A couple examples are as follows: ||Daniel Young Soo Kim and Graham Katzell volunteered for Multiplying Equality's Street store, where free clothing is distributed for homeless persons in the city's downtown||Brandon Webb, Jack Alton, and Tristan Rutter all participated in chilling for charity. The guys braved the cold Edmonton weather and went for a polar dip to raise money for various charities.||Aulden Maj-Pfleger, David Draper, and two associate members helped out the MS Society at one of their annual events, raising money for Multiple Sclerosis research.||Several actives (About ten) and associates attended a greek blood drive.||Brandon Webb coaches a youth swim team through Big Brothers, Big Sisters||Matthew Giroux hosted a bake sale with students for Wishes||During Delta Gamma's Anchor Splash, the chapter collectively gathered donations for the food bank.||I cannot recall the Greek organization (Phi-Delt or Lambda Chi), but multiple brothers donated clothing during one of their service events.||Multiple Brother's are also participating in a Fiji led initiative to participate in Movember. Brother's on the team include: Gordon Brook, David Draper, Zachary Olson, Brett Creech (Associate), Matthew Giroux, Graham Katzell, Marc Blais (associate), Rameses Rhoad, Hunter Boyer (Associate), Scott Alton (Associate), Cameron Klatch (Associate), Rami Elkathib (Associate), Aulden Maj-Pfleger, and Daniel Young Soo Kim. The link to our team page is as follows: moteam.co/delta-upsilon-alberta ||Finally, the chapter has committed to assisting the MS Society in another event in January. We expect nearly full participation at this event.||There are also many more events that I'm sure I'm missing. Overall, we ensured that each member participated in at least one outside service event.|
Status: ApprovedPoints: 5
Diffusion of Liberal Culture - The chapter has a cultural event during recruitment in which potential new members are invited and attend.
Diffusion of Liberal Culture - The chapter has a cultural event during recruitment in which potential new members are invited and attend.
During rush 2018, some members of our chapter took our PNMs for an ethnic dining experience, so that they could experience the food and customs of another culture. An image of the event is attached for reference.
Status: ApprovedPoints: 1
Development of Character - The chapter has short- and long-term goals established for the semester.
Short and Long Term Goals
The short and long term goals document was re-visted by exec and actives. Comments and updates were made.
Status: ApprovedPoints: 5
Advancement of Justice - The chapter advertises to all potential members any financial scholarships available to members or new members.
Advancement of Justice - The chapter advertises to all potential members any financial scholarships available to members or new members
This package contains info on Scholarships
Status: ApprovedPoints: 3
Operational - The chapter creates a master calendar, which includes all chapter events and campus cultural events, and distributes (can be electronically) to all members by the first week of classes.
VP Administration - Calendar
Attached is the chapter calendar that is automatically distributed to every active members Google Calendars. This calendar includes all events, meetings, and other Greek activities.
Status: ApprovedPoints: 3
Operational - The chapter follows the Fraternity-mandated Associate Member Education Program time period. This means Pledging to Initiation is no longer than 8 weeks (unless specific exemptions have been provided by IHQ).
AME time period
The Associate Member Education (AME) program ran no longer than 8 weeks (Running from early mid November, and Initiations planned to happen on January 11 and 12th) ||Attached is the Alumni Advisor verification of our AME program running on a timely manner.
Status: ApprovedPoints: 5
Promotion of Friendship - The chapter hosts an alumni speaker outside of Initiation.
Alumni Speaker Fall 2018
This term, we had one of our recent alumni attending medical school in during a meeting to talk about some studying tips during midterms and finals. Monty gave us some great tips using his insight as a successful student (and his knowledge surrounding human health).
Status: ApprovedPoints: 1
Operational - VP External Relations has key responsibilities and a timeline of his duties outlined in a written (can be electronic) document to use for officer transition
Officer Transition Document
Attached is the transition document I provided for my successor, Zachary Olsen.
Status: ApprovedPoints: 3
Advancement of Justice - The chapter has written eligibility standards for new members that includes diversity and nondiscrimination policies that mirror that of the Fraternity's Constitution and By-laws.
Advancement of Justice - The chapter has written eligibility standards for new members that includes diversity and nondiscrimination policies that mirror that of the Fraternity's constitution and bylaws.
The following document is our eligibility criteria/guidelines for extending PNM bid cards as well as a written copy of our bidding procedure.
Status: ApprovedPoints: 5
Operational - The chapter develops recruitment materials and utilizes available resources designed to educate potential members and their families about the benefits of membership in Delta Upsilon.
Operational - The chapter develops recruitment materials and utilizes available resources designed to educate potential members and their families about the benefits of membership in Delta Upsilon.
Attached is a series of documents that we hand out to each potential new member that describe the benefits of membership with Delta Upsilon.
Status: ApprovedPoints: 3
Operational - The chapter conducts a recruitment skill set seminar.
Operational - The chapter conducts a recruitment skill set seminar.
Attached is a document of notes for our 2018 summer retreat where I conducted a recruitment skill set seminar for our chapter.
Status: ApprovedPoints: 1
Operational - The chapter publishes (paper or electronically) an alumni/parent newsletter.
Newsletter
Attached is a copy of our newsletter for the term which was sent to all alumni and actives, as well as to their families.
Status: ApprovedPoints: 3
Promotion of Friendship - The chapter is involved in freshman orientation activities such as move-in day, activity fairs, etc.
Promotion of Friendship - The chapter is involved in freshmen orientation activities such as move-in day, activity fairs, etc.
Attached is a snip of an email confirming our attendance at our university's clubs fair, as well as an image of our member's participation in orientation day. Matt Giroux and Omar Amin were both leaders during orientation (they are the two gentlemen on the right of the image).
Status: ApprovedPoints: 3
Diffusion of Liberal Culture - 50% of chapter members are in possession of a valid national passport.
VP Administration - Passports
Attached is a list of members of the chapter, including whether or not they have a valid passport, and if it is expired.
Status: ApprovedPoints: 3
Operational - A promissory note is secured from each brother who does not pay his dues on time. Past due or extended payment plans should be disclosed at each chapter meeting in the VP Finance's report.
Promissory notes
Contains a copy of the promissory note template
Status: ApprovedPoints: 3
Advancement of Justice - The chapter has a justice event during recruitment in which potential new members are invited and attend.
Advancement of Justice - The chapter has a justice event during recruitment in which potential new members are invited and attend.
Our previous rush class invited some potential new members to donate blood during rush! When some of their friends heard about the opportunity, they jumped on the opportunity to give back. Attached are pictures from the event.
Status: ApprovedPoints: 1
Advancement of Justice - The chapter has an established judicial board that follows written policies and procedures for appropriate situations.
JBOARD
We have not had any Judicial board hearing this semester thus far. The procedure we follow:||1) A member is accused of something|2) A different member fills out the complaint form attached|3) Chief Justice reviews and decides if the violation requires a hearing|4) The member is sent the notice that is attached below|5) In the hearing we follow the J-board guidelines in the on the official website. This guidelines are attached below.||VP ME > Jboard > Expulsion hearing|VP ME > Jboard > Complaint form|VP ME > Jboard > Guidelines
Status: ApprovedPoints: 5
Promotion of Friendship - The chapter hosts an alumni speaker outside of Initiation.
Overcoming Procrastination
Our own alumni advisor, Darrell Halloway, gave a rousing talk to the chapter at meeting about determination and beating procrastination. He spoke on ways to limit procrastination as well as tips to further success. The main statement of the talk was 'Do it today, not tomorrow.'
Status: ApprovedPoints: 1
Development of Character - The chapter hosts a speaker from the academic resource center regarding academic workshops/seminars and tutoring offerings on campus.
Academic Resource Center Speaker
Speaker's Name: Jenna Sundholm|Date of event: 09/06/2018||Our chapter hosted a speaker from our university's academic resource center, the Lockheed Martin Career Development Center. The speaker spoke mainly about the offerings that the Lockheed Martin Career. They offered mock interviews, resume building seminars and workshops, among many other resources. Several members attended, and a few associate new members attended as well. Pictured in the photo from left to right are: Tatenda Ndlovu, Jenna Sundholm, Fresh Sekung, Aaron Freedenfeld, Long Nguyen, Dustin Krahn, Ruben Manzano, Anthony Causey, Jacob Goebel, and David Kaurin. This event could be improved in the future with a little higher attendance. The presentation was excellent, really very informative and everyone that came was glad that they did. |
Status: ApprovedPoints: 3
Operational - The date of Initiation will be made clear at the beginning of the associate member period.
Operational Fall 2018 Initiation Date
The Ritual Chair, Michael Hoofard, provided the date of Initiation for the new members and is documented in the minutes
Status: ApprovedPoints: 3
Promotion of Friendship - All formal and informal recruitment events are alcohol-free.
Alcohol free
The files uploaded below is a letter from our Alumni adviser stating that all of our recruitment events were alcohol free. The other file is the our rush week schedule.
Status: ApprovedPoints: 5
Development of Character - The chapter has a structured academic review committee that meets with all members not meeting the chapter minimum standards.
Academic Review Committee
Attached is our procedures for the Academic Review Committee.
Status: ApprovedPoints: 5
Operational - VP Loss Prevention has key responsibilities and a timeline of his duties outlined in a written (can be electronic) document to use for officer transition
VPLP transition Docment
Written document of LP tools and responsibilities.
Status: ApprovedPoints: 1
Diffusion of Liberal Culture - 50% of chapter members are in possession of a valid national passport.
Delta Upsilon of Arlington: Members with Possession of a Passport
Members who have a Passport
Status: ApprovedPoints: 3
Promotion of Friendship - The chapter has a written procedure, in chapter by-laws, for the extension of membership bids.
Extension of bids
In Article III Section 02, the bylaw states the appropriate procedures on the extension of bids.
Status: ApprovedPoints: 3
Development of Character - There is no use of chapter funds for the purchase of alcohol (i.e. slush funds, social funds, portions of house dues, special assessment, extra dues, separate accounts, etc.).
No Slush Fund
We never used chapter funds to purchase alcohol.
Status: ApprovedPoints: 5
Operational - The Initiation Ceremony is performed as outlined in the Delta Upsilon Ritual Book.
Initiation Procedure
We preformed it as in the ritual book. We initiated 10 new members. ||-We meet in the top floor of LoneStar Room in the MAC at 4 pm on 11/10/18|-Have a table at the front with the roll book open and chairs for the speakers|-Read Rite I as in the ritual book|-Each Associate Member signs the Roll Book|-All Associate Members move to the stage in a different room where the families, friends, and loved ones can see them|-Read Rite II as in Ritual book|-In Rite II, the members will repeat after the candidates and given badges when indicated|-Alumni will lead the charge|-All sing Hail, Delta Upsilon|-Announcements |-Pictures with loved ones|
Status: ApprovedPoints: 5
Operational - A promissory note is secured from each brother who does not pay his dues on time. Past due or extended payment plans should be disclosed at each chapter meeting in the VP Finance's report.
Promissory Note
Tatenda Ndlovu is the only member on a payment plan. Here is our template.
Status: ApprovedPoints: 3
Operational - The chapter maintains an up-to-date names list throughout the entire year and asks brothers for updates frequently. Please note this is not a roster, but a recruitment tool.
PNMS list
The files uploaded below list potential new members for the fall and spring. It doesn't contain when they were added to the list but majority of the fall list were recruited in the summer of 2018.
Status: ApprovedPoints: 3
Diffusion of Liberal Culture - The chapter sponsors a minimum of two alumni and/or parents events such as Founders Day, Initiation, Parents' Day, Homecoming, etc.
Parent's Day and Initiation
-Parent and Alumni Day went very well, it turned into a very large event hosted at a brother's house with almost all of the chapter's parents in attendance.|-Initiation went very well too this semester. We had a fantastic alumni speaker and a great turnout.|
Status: ApprovedPoints: 3
Diffusion of Liberal Culture - The chapter has at least 50% of members attend one cultural event on campus or in community.
NPHC Probate
-We attended the National Panhellenic sorority Delta Alpha Sigma's probate initiation ceremony on 28 November. The ceremony was a very cool experience, offering insight into the NPH council's initiation process while also allowing us to make connections with the sisters of Delta Alpha Sigma themselves.||Brothers who attended:||Jaime Gomez|Fresh Sekung|Anthony Causey II|Ethan Enneking|Jacob Goebel|Eric Levi|Tatenda Ndlovu|Andy Rolen|Ruben Manzano|Josh Mendoza|Long Nguyen|Aaron Freedenfeld|Deep Khadka|Robert King|Jibraan Nawaz|Cody Simmons|William Tao|
Status: ApprovedPoints: 5
Operational - The Pledging Ceremony is performed as outlined in the Delta Upsilon Ritual Book.
Induction
We inducted 11 new members this year. ||-The Associate New Members are called in|-The Active Chapter Sings Hail Delta Upsilon|-President Ethan Enneking reads the Ceremony from the Ritual Book|-Reading of the Honor Code By Associate Member Educator, Fresh Sekung|-Recruitment Chair Long Nguyen asks them if they accept and sign|-The Associate New Members walk back to their seat for meeting and the Active Chapter sings Hail Delta Upsilon |
Status: ApprovedPoints: 5
Operational - The chapter has updated its Constitution and By-laws in the past 18 months.
Bylaws
Updated on 02/25/18
Status: ApprovedPoints: 3
Operational - Chapter financial information is advertised to potential new members during the recruitment process. This information should include associate member dues, initiation fees, housing fees, and member dues.
Chapter's Financial information
Th e file uploaded below breaks down the cost of rushing and pledging for that semester.
Status: ApprovedPoints: 5
Operational - VP External Relations has key responsibilities and a timeline of his duties outlined in a written (can be electronic) document to use for officer transition
VP PR Transitions
File attached
Status: ApprovedPoints: 3
Operational - The chapter publishes (paper or electronically) an alumni/parent newsletter.
Parent/Alumni Newsletter
File attached
Status: ApprovedPoints: 3
Promotion of Friendship - The chapter is involved in freshman orientation activities such as move-in day, activity fairs, etc.
Freshmen orientation
On the 10th of June , Brother Fresh, Jacob, and Long attended the freshmen orientation. We attended the overnight activities UTA provided to the incoming freshmen where they would stay overnight. Fraternities and Sororities are invited to come attend the session and participate in group activities such as charades and board games. The day after, we attend the freshmen activity fair where we attempted to recruit and talk to incoming freshmen about scholarship opportunities and benefits in joining Delta Upsilon.
Status: ApprovedPoints: 3
Operational - The chapter conducts a recruitment skill set seminar.
Recruitment Seminar
Over the summer, the VP of recruitment and the recruitment committee hosted a recruitment seminar to brothers that were in town over the summer. This prepared brothers for the upcoming fall when recruiting incoming freshmen. One thing to improve on was the motivation in the chapter. Coming from the spring semester, most brothers were devastated to see the number of the chapter. This decreased the attendance of brothers on events and meetings.
Status: ApprovedPoints: 5
Advancement of Justice - The chapter has a service event during recruitment in which potential members are invited to and attend.
Service event at Mission Arlington
On the 3rd of September, the Arlington chapter decided to head to Mission Arlington along with 5 potential new members to help out the community. We recorded 2 hours of community service each but it taught the new members the importance of volunteering and it brought them closer to the chapter than before. In the future, I would like to see the attendance of brothers increase as only 8/19 active members showed up.
Status: ApprovedPoints: 3
Advancement of Justice - The chapter has a written code of conduct for all members to sign at the beginning of each academic year.
Code of Conduct
We use the code of conduct from Deltau.org. All current members have signed it. ||Jaime Gomez|Jose Medina|Fresh Sekung|Anthony Causey II|Ethan Enneking|Jake Heinen|Michael Hoofard|Jacob Hubener|Eric Levi|Tatenda Ndlovu|Andy Rolen|Jacob Goebel|David Kaurin|Ruben Manzano|Josh Mendoza| Long Nguyen|Dustin Krahn|Mickale Wesson|Aaron Freedenfeld|James Kazen|Deep Khadka|Robert King|Jibraan Nawaz|Cody Simmons|Alexander Stagner |William Tao|
Status: ApprovedPoints: 5
Operational - The chapter maintains an active recruitment committee with written committee goals and written individual goals.
Recruitment committee and goals
The file uploaded below consists of my goals coming into the fall Semester. In addition, I had 5 brothers who assisted the recruitment process and was on the recruitment committee. These 5 brothers were Anthony Causey II, Eric Levi, Ethan Enneking, Fresh Sekung, and Jacob Goebel.
Status: ApprovedPoints: 1
Advancement of Justice - The chapter has an academic eligibility requirement for officer and voting written into the by-laws. They must be a minimum of 2.75 for officer and 2.5 for voting privileges.
Academic Eligibility Requirements
Article IV: Section 4, Subsection A: ""Anyone running for an executive officer position must have a 2.75 overall GPA at the time of elections."" ||Article VI: Section 2: ""Members on academic probation will retain the right to vote unless their GPA is below a 2.50."" ||Attached is a copy of the bylaws in which these were excerpted from.
Status: ApprovedPoints: 5
Operational - The chapter's Roll Book and Ritual Books are in good condition and stored in a fireproof location.
Delta Upsilon at The University of Texas at Arlington Roll Book and Ritual Books Safe-Keep Procedure
Roll Book and Ritual Book kept at Frost Bank safe
Status: ApprovedPoints: 3
Promotion of Friendship - The chapter invites parents, faculty, staff and alumni to the Initiation Ceremony by written or electronic correspondence at least two weeks prior to ceremony.
Invitation to initiation
Here is email proof of who we invited.
Status: ApprovedPoints: 5
Operational - Two officer signatures are required on all checks written by the chapter and no chapter credit cards are in existence (debit cards are okay).
Two Signatures
We use frost bank and have one checking account. There is no chapter credit cards. We have one debit card for the treasurer and use a checkbook with the president and treasurer signatures on it.
Status: ApprovedPoints: 3
Operational - The chapter creates a master calendar, which includes all chapter events and campus cultural events, and distributes (can be electronically) to all members by the first week of classes.
Delta Upsilon at Arlington Fall 2018 Calendar
All the Events we had for Delta Upsilon, Everybody has access to the calendar and presented at meeting to talk about week events. Only VP Admin and President can edit the Calendar
Status: ApprovedPoints: 3
Advancement of Justice - The chapter advertises to all potential members any financial scholarships available to members or new members.
Scholarship opportunities
On page 3/16, we provide scholarship opportunities to new members and brothers who excel academically.
Status: ApprovedPoints: 3
Operational - The chapter hosts a meeting where an overview of the Men of Merit Chapter Standards Program and an update on the chapter's progress is provided to 75% of the membership.
Men of Merit
At meeting we talked about Men of Merit Chapter Standards. We explained the 11 parts as well as each aspiration, expectation, and minimum. The 11 are listed below.||1 CHAPTER EXCELLENCE PLAN|2 CHAPTER GPA |3 PROGRAM ATTENDANCE|4 SERVICE |5 PHILANTHROPY |6 MEMBERSHIP |7 ASSOCIATE MEMBER EDUCATION |8 LOSS PREVENTION|9 ADVISORY SUPPORT|10 LEARNING ASSESSMENT |11 ACCOUNTS RECEIVABLE||Attached is the Minutes from the September 9th meeting where we explained this in discussion.|
Status: ApprovedPoints: 5
Advancement of Justice - The chapter has a written procedure for event management duty (sober monitors) and a written rotation which includes all chapter members.
Mother Ducker
Explanation of Program written for Event management.
Status: ApprovedPoints: 2
Operational - The Ritual Team properly prepares and rehearses Ritual before Initiation.
Rehearsal for initiation
When practicing, the Ritual Team (Michael Hoofard, David Kaurin, and Tony Medina) met in the lonestar room an hour before initiation started. They were instructed where they would be preforming rite I, where to instruct the new members to walk, and practice the lines out of the ritual book. They then were walked into the lonestar stage room as the initiates will be later, and practiced the routine and lines of Rite II. They then met with the alumni preforming the charge to see if he was prepared.|
Status: ApprovedPoints: 5
Promotion of Friendship - All Big Brothers participate in the Big Brother Orientation session as outlined within the Associate Member Education Program. Additionally, all Big Brothers create a calendar for the semester based on the outline in the Big Brother Guide.
Brotherhood Retreat
The chapter hosted a brotherhood Retreat on 10/06 to 10/08. The location of retreat was held at San Angelo State Park due to providing the capacity space for the chapter. The remaining information is provided in the attached document.
Status: ApprovedPoints: 2
Promotion of Friendship - The chapter maintains an open ceremony for the Initiation of its members by having alumni, family, faculty and staff in attendance.
Invitation to initiation
We had initiation in the lonestar and invited everyone via email. We do not have an exact list, but all brothers, many parents showed up as well as friends, alumni, and girlfriends of the fraternity.
Status: ApprovedPoints: 5
Development of Character - The chapter has written and implemented an internal academic mentor program.
Academic Mentor Program
Academic Mentor Program|Our academic mentor program first starts with identifying members in the chapter who are succeeding academically. They are then asked if they would like to become a mentor to a member who is struggling academically. These people who have volunteered are then paired up with members who are struggling based on major and likelihood to cooperate. The VP of Academic Excellence is encouraged to get assistance from the mentors, those struggling, and other brothers to determine who is paired up with whom in order to make the best decision. Once the pairs are created, they are encouraged to study together. The person struggling is told that this mentor is who they can turn to if they need help academically, whether it be in a particular class or to improve their general study habits. The mentor has the responsibility of checking in on the person they are paired with and has the responsibility of keeping them accountable. The mentor should also periodically check in with the VP Academics to inform him on their brother's progress. This system could be improved by having more specific and detailed responsibilities for what specifically the mentors need to do. |
Status: ApprovedPoints: 5
Operational - The chapter has a standard meeting agenda that the President prepares each week prior to the beginning of chapter and Executive Board meetings.
Minutes and agenda
Attached includes:||1) Agenda Template from August|2) Copy of minutes from October
Status: ApprovedPoints: 3
Operational - President has key responsibilities and a timeline of his duties outlined in a written (can be electronic) document to use for officer transition
President Manual
The president manual was updated this month.
Status: ApprovedPoints: 3
Operational - VP Recruitment has key responsibilities and a timeline of his duties outlined in a written (can be electronic) document to use for officer transition
Recruitment manual
The file below is the recruitment manual. It lists the key responsibilities of the recruitment chair and the chapter's responsibilities in recruiting.
Status: ApprovedPoints: 3
Diffusion of Liberal Culture - The chapter submits a news update to the university newspaper on programming, philanthropies and overall chapter successes.
Homecoming
Brothers Hernandez and Ndlovu ran for homecoming king while intermixing their tabling events, speeches, and interviews heavily with Delta Upsilon material. They spoke about our philanthropic efforts, events, and our accolades as a chapter; material which was then published in multiple ways in our university newspaper. Brother Ndlovu also won homecoming king, a fantastic accomplishment for him as a brother and for the chapter as a whole.||http://www.theshorthorn.com/news/new-king-queen-crowned-during-uta-s-homecoming-game/article_1dc14be2-e564-11e8-a7eb-87631f15123e.html
Status: ApprovedPoints: 3
Operational - The chapter submits its most recent year's 990 form online to stay current with the IRS before the government and fraternity-mandated Nov. 15 deadline.
990 Form
We got a confirmation for IRS 990 form on 11/15
Status: ApprovedPoints: 5
Development of Character - The chapter has short- and long-term goals established for the semester.
Executive officer Goals
Short and Long term goals were discussed at our executive retreat before the semester started. We also talked about these at multiple executive meetings. Below is a list of our goals and how to reach our goals.||Long-Term|-Growing the Chapter by 20%|-Year round recruitment|-Better Retention through better academics|-Become a sweepstakes finalist|-Become a smooth running chapter|||Short Term|-Get a central location to hang out with brothers on campus (we have no house)|-Find a house|-Plan everything at the beginning of the semester|-Get above minimum on all men of merit and set a standard for future exec boards|
Status: ApprovedPoints: 5
Advancement of Justice - The chapter has a speaker present on and discuss sexual assault prevention with at least 75% of the chapter membership.
Sexual Assault prevention Speaker
We had Ms. Elizabeth Brown come and speak to us about Sexual Assault. How it happens, what leads up to it, Preventing it, and recognizing scenarios that can lead to incidents.
Status: ApprovedPoints: 1
Development of Character - The chapter Executive Board has an executive retreat.
Exec Retreat
Attached is the exec retreat minutes. We can improve by taking photos and more detailed minutes. We can invite alumni even in the fall to discuss possible house options.
Status: ApprovedPoints: 5
Promotion of Friendship - The chapter attends two campus athletic events wearing letters.
Oozeball and Basketball
-We attended almost all of the UTA basketball games this semester, however not great, this is one of the clearer photos I found.|-Oozeball is a UTA mud volleyball event that most students attend, we won a few games this semester and attended the full event. However muddy we became we at least managed to snap a couple of photos.|
Status: ApprovedPoints: 3
Operational - The chapter utilizes its social media for recruitment and updates the site(s) regularly.
Social Media
https://www.instagram.com/p/BnyuJ8UH8Fg/. This is a link to our instagram page with a post regarding recruitment. Our last post regarding recruitment was on the 16th of September --https://www.instagram.com/p/BnzsWN0nD_C/.
Status: ApprovedPoints: 3
Promotion of Friendship - The Big Brother/Little Brother reveal is conducted in accordance with the guidelines within the Associate Member Education Program, DU Loss Prevention policies, and all other Fraternity policies.
Big Brother/Little Brother Reveal
The Big Brother/Little Brother reveal took place at retreat on 10/06. The remaining information is provided in the attached document.
Status: ApprovedPoints: 2
Operational - All chapter members complete their online bio card through deltau.org.
Delta Upsilon Online Bio
Everybody has done it
Status: ApprovedPoints: 5
Advancement of Justice - The chapter directs members to campus tutoring and workshops/seminars.
Tutoring/workshop Direction
List of tutoring services, workshops, and seminars:|IEEE tutoring offered in Nedderman Hall|Free official UTA TutorTrac tutoring. |Lockheed Martin Career Development Center MavMentors |Lockheed Martin Career Development Center Mock Interviews|Lockheed Martin Career Development Center Hiring events|Lockheed Martin Career Development Center Resume Reviewing events|Lockheed Martin Career Development Center general career based drop in consultations |UTA Ideas Center Services ||Members are directed to these services during meeting and through GroupMe announcements. Our system could also be improved by having a master list of all tutoring services that could be referenced at any time. |
Status: ApprovedPoints: 5
Operational - Receipts are required for any reimbursement to members who use personal funds for chapter supplies.
Reimbursement
Here is our reimbursement policy.
Status: ApprovedPoints: 3
Development of Character - The chapter maintains a recognition program for members' scholastic achievements (scholarships, great test/paper scores, GPA improvement, etc.) throughout the year.
Recognition Program
Excerpt from bylaws:|Article VI- Section 08 - ���The active with the highest GPA at the end of each semester will be awarded the Kent Schnable Memorial scholarship worth $50 to be credited to that member's accounts receivable in addition to any credits he earned based on the scholarship points. The minimum GPA for this scholarship is a 3.25 and the active must complete 12 hours. Also, two Patrick Gale Memorial Scholarships worth $25 shall be awarded to two member's accounts receivable who obtain the most improved GPA over the last two semesters. Both semesters GPAs must be above a 2.25, the improvement must be at least a .75 difference, and the member must take at least 12 hours both semesters. If no (or only 1) member(s) meet the requirements, the Patrick Gale Memorial Scholarship(s) will be awarded to the members with the second and third highest semester GPA.|Article VI- Section 09 ���- A new initiate that has accumulated the highest GPA during his pledge semester will be awarded the Stacy Farmer Memorial Scholarship worth $200 to reimburse the member for his initiation fee. To qualify, the new initiate must have completed a minimum of 12 hours that semester and have scored no less than a 3.25 GPA.||Awards this last semester|Kent Schnable Memorial scholarship: Jaime Gomez|Patrick Gale Memorial scholarship: Andy Rolen, Ruben Manzano, Ethan Enneking||Our recognition system could possibly be improved in the future with the addition of more frequent but smaller incentives to succeed academically. ||
Status: ApprovedPoints: 5
Advancement of Justice - The parents of associate members are provided an overview of the Associate Member Education Program and the expectations of membership.
Advancement of Justice Fall 2018
The chapter held a Parent's day were brothers invited their families to a cookout, played activities together, and provided the new member's families a chance to meet the brothers. The parents of the ANM's were provided an overview of what to expect and provided responses to questions regarding the fraternity and the expectations of being a brother.
Status: ApprovedPoints: 2
Operational - The families of all associate members and chapter members receive appropriate financial information regarding member/associate member dues, payments, initiation fees, housing fees (when applicable) and collection polices.
Financial information
We inform the families of our new members and members about our specific price of membership dues verbally at our 2 events that they come to each semester: initiation and parent's day. Here are the email invitations to each event.
Status: ApprovedPoints: 3
Advancement of Justice - Each member participates in at least one service event sponsored by another Greek organization or campus group.
Tri-Delt DHOP and AXO Casino Night
We attended both Alpha Chi Omega's 'Casino Night' benefitting SafeHaven and Delta Delta Delta's Pancake Philanthropy Event benefiting St. Jude's:||-DHOP||Jaime Gomez|Jose Medina|Anthony Causey II|Ethan Enneking|Jake Heinen|Jacob Hubener|Andy Rolen|Jacob Goebel|David Kaurin|Ruben Manzano|Mickale Wesson|Aaron Freedenfeld|James Kazen|Deep Khadka|Dustin Krahn|Robert King|Jibraan Nawaz|Cody Simmons|Alexander Stagner|William Tao||-Casino Night||Jaime Gomez|Fresh Sekung|Jake Heinen|Michael Hoofard|Jacob Hubener|Eric Levi|Tatenda Ndlovu|Josh Mendoza|Long Nguyen|Dustin Krahn|Mickale Wesson|James Kazen|Deep Khadka|Robert King|Jibraan Nawaz|Cody Simmons|William Tao||Dates: DHOP - 25 October AXO Casino Night - 2 November
Status: ApprovedPoints: 4
Operational - Associate members attend chapter meetings and the Associate Member Class President gives a report at these chapter meetings.
Operational Fall 2018
Associate members attend meetings as provided in the Minutes and provided updates on their fundraiser. ANM's attend weekly meetings, along with the active chapter.|
Status: ApprovedPoints: 3
Promotion of Friendship - The chapter utilizes new members in the recruitment process. For example, asking new members to invite unaffiliated friends to recruitment events, sharing prospective names, etc.
Utilization in potential new members to recruit more members
We had a brother in the fraternity who was initiated this semester. He started hanging out with the fraternity starting the fall of 2017 but could not rushed due to grades. He was able to rush this semester, however, and was a great help in recruiting. With his comfort in the fraternity and outgoing personality, he made friends with the guys who were on the edge about rushing us and another fraternity and was able to convince them to rush Delta Upsilon. Without his help, the security of those guys would not be as set as it would. With that, it caused a chain reaction as the guys who were on the edge began to invite their friends to our events thus increasing Associate new member's class.
Status: ApprovedPoints: 3
Operational - VP Finance has key responsibilities and a timeline of his duties outlined in a written (can be electronic) document to use for officer transition.
Officer Manual
Here is the treasurer manual we pass down year to year.
Status: ApprovedPoints: 3
Operational - All chapter members complete their online bio card through deltau.org.
Bio Cards
All of our members have created bio cards on the the Delta Upsilon website. We have required our newly initiated members to fill out these bio cards.
Status: ApprovedPoints: 5
Promotion of Friendship - The chapter is involved in freshman orientation activities such as move-in day, activity fairs, etc.
Move in Day
During move in day, we had multiple brothers volunteer and help out. They were able to make solid connections with freshman which would in turn lead them to rush us later on and eventually become members of the Boise State chapter.
Status: ApprovedPoints: 3
Operational - The Initiation Ceremony is performed as outlined in the Delta Upsilon Ritual Book.
Boise State Initiation Ceremony
The Boise State Chapter of Delta Upsilon held its initiation ceremony on November 11th, 2018. Attached are two photos. One is of the new members receiving their cornerstones after the ceremony, and one is a picture of all members (new members on bottom) post-ceremony.||The Master of Ceremonies was former president Austin Lamb. Chaplain was Fred Resch III. Examiner was former VP of Membership Education Garrett Pedersen. Charge speaker was chapter alumnus Cody Lane.
Status: ApprovedPoints: 5
Operational - VP Loss Prevention has key responsibilities and a timeline of his duties outlined in a written (can be electronic) document to use for officer transition
Loss Prevention Position Duties
This is the document that outlines the duties and responsibilities of the Loss Prevention Position and the same document that was provided and explained to new VP of Loss Prevention Aviv Sabag to allow to perform this position to the best of his abilities.
Status: ApprovedPoints: 3
Operational - President has key responsibilities and a timeline of his duties outlined in a written (can be electronic) document to use for officer transition
Boise State President Transition Document
Attached is the transition document given to new chapter president Ian Whyte by former president Austin Lamb. Also attached is the document Lamb was given by his predecessor Brandon Boehnke.||These documents outline the duties of the position in a clear, concise manner. A glance at these documents will reveal this to be the case.
Status: ApprovedPoints: 3
Operational - The families of all associate members and chapter members receive appropriate financial information regarding member/associate member dues, payments, initiation fees, housing fees (when applicable) and collection polices.
Proof of financial information
At the beginning of every semester, members and their families are sent an email with the full amount of dues for the semester. New members and their families are also sent an email with their respective dues once they have received and signed their bid. New members' email will be separated into two parts rather than the full amount.
Status: ApprovedPoints: 3
Advancement of Justice - The chapter has a written code of conduct for all members to sign at the beginning of each academic year.
Boise State Chapter Code of Conduct
All associate members must sign the DU code of conduct upon pinning. Attached is that document. Regulations on member conduct are reviewed at least once per semester among the entire chapter, and periodically revised.
Status: ApprovedPoints: 4
Operational - VP Academic Excellence has key responsibilities and a timeline of his duties outlined in a written (can be electronic) document to use for officer transition
VP of Academics Excellence Duties
In the Delta Upsilon Boise State chapter, the VP of Academic Excellence is required to assist the chapter in meeting the GPA requirement of a 2.8.
Status: ApprovedPoints: 3
Advancement of Justice - The chapter has an established judicial board that follows written policies and procedures for appropriate situations.
Brotherly Council--Boise State Judicial Board.
The Boise State chapter has a standing judicial board called the Brotherly Council. It is led by the VP of Loss Prevention in conduct cases and by the VP of Academic Excellence in academic cases. Attached is the Brotherly Council's governing document, which follows our constitution and bylaws.
Status: ApprovedPoints: 5
Operational - The chapter has updated its Constitution and By-laws in the past 18 months.
Boise State Constitution and By-laws.
Within the last 18 months, the Boise State chapter has updated its Constitution and By-laws to require new members to (a) acknowledge in writing that funds given to the chapter are non-refundable, and (b) disallow them from wearing chapter memorabilia prior to initiation. The aim of this latter addition was to reduce the pain inflicted on the occasional associate member that the chapter decides does not merit initiation.||Attached is the current Boise State Delta Upsilon Constitution & By-laws.
Status: ApprovedPoints: 3
Advancement of Justice - The chapter has an academic eligibility requirement for officer and voting written into the by-laws. They must be a minimum of 2.75 for officer and 2.5 for voting privileges.
Chapter GPA Requirement
The Boise State Delta Upsilon chapter has written in the bylaws that all officers must have a semester GPA average of 3.0, and an overall GPA average of 2.8
Status: ApprovedPoints: 5
Operational - VP External Relations has key responsibilities and a timeline of his duties outlined in a written (can be electronic) document to use for officer transition
Office Transition
As Boise State DU is undergoing its officer transition, we each made a document outlining the roles and responsibilities for the position. Mine is attached.
Status: ApprovedPoints: 3
Operational - The chapter utilizes its social media for recruitment and updates the site(s) regularly.
Social Media
Leading up to and during rush week, we used our social media to help promote our rush week. We posted our schedule for the week and even advertised on our campus websites and interest forms. We messaged potential new members and reached out across as many platforms as we could including Snapchat, Facebook and Instagram.
Status: ApprovedPoints: 3
Operational - A promissory note is secured from each brother who does not pay his dues on time. Past due or extended payment plans should be disclosed at each chapter meeting in the VP Finance's report.
Promissory Note
At the beginning of every semester, members will sign and turn in a contact that says they will pay their dues for the semester in full, or by payment, by the due date. The promissory note must be signed by the member, president of the chapter, and the VP of Finance.
Status: ApprovedPoints: 3
Promotion of Friendship - The chapter invites parents, faculty, staff and alumni to the Initiation Ceremony by written or electronic correspondence at least two weeks prior to ceremony.
Boise State Initiation Invitations
The Boise State chapter advertised its initiation ceremony well in advance. Attached are an email chain from the first invitation for a charge speaker as well as a screenshot of an example of correspondence with the family of a chapter member.||(I have removed this family member's personal information. She is the mother of one of our new members.)
Status: ApprovedPoints: 5
Operational - The Ritual Team properly prepares and rehearses Ritual before Initiation.
Initiation preparation and rehearsal
The Boise State chapter rehearsed its initiation ceremony before the event. Fred Resch III (our chapter historian/ritual chair) along with Garrett Pedersen (VP of Membership Education) let initiating members know about the procedure of the ritual well ahead of time and encouraged them to invite friends and family. The day of the event, Resch, Pedersen, and former president Austin Lamb led initiates through a mock Rite II before the ceremony. All men were well-prepared, and the event went smoothly.||Attached is the event program, which you might also take into consideration for the separate Initiation-related CEP submission.
Status: ApprovedPoints: 5
Advancement of Justice - The chapter has a service event during recruitment in which potential members are invited to and attend.
Table-rock Cleanup Hike
During this event, we had brothers and potential new members take a cleanup hike at the infamous Boise Table -rock. Members and PNM's were given trash bags and gloves to pick up and collect trash that was left along the trail. During this time, members socialized with PNM's and served the community by cleaning up public areas.
Status: ApprovedPoints: 1
Operational - The chapter has a standard meeting agenda that the President prepares each week prior to the beginning of chapter and Executive Board meetings.
Boise State Executive/Chapter Agenda
The president manages a group document for the preparation of Executive Board meetings and Chapter meetings. Attached is that document. This document serves not only as the meeting agenda for the Executive Board and Chapter, but as a personal note-sheet for Executive Board members in the execution of their position. It also allows Executive Board members to track their progress in submitting CEP. Due to its shared nature, this document is always up-to-date.||(Personal note: as our chapter has recently undergone officer transitions, the document is currently a bit messy. It includes my italicized instructions to the next chapter president. Please ignore these marks. I downloaded the most recent version without modifying it.)
Status: ApprovedPoints: 3
Operational - The chapter creates a master calendar, which includes all chapter events and campus cultural events, and distributes (can be electronically) to all members by the first week of classes.
Calendar
We have updated the Google Calendar for the rest of this semester and plan on getting all events updated by the spring semester starts. We plan on having more socials and more campus events this next semester.
Status: ApprovedPoints: 3
Promotion of Friendship - The chapter maintains an open ceremony for the Initiation of its members by having alumni, family, faculty and staff in attendance.
Initiation Agenda
For the Fall 2018 Initiation ceremony, friends and family were invited to the Delta Upsilon Chapter house via electronic initiation. Attached is the agenda for the evening that was distributed to the guests upon arrival. Members of the chapter were the only ones in attendance this time
Status: ApprovedPoints: 5
Operational - VP Administration has key responsibilities and a timeline of his duties outlined in a written (can be electronic) document to use for officer transition
Key Responsibilities/Timeline of duties outlined for officer transition
All responsibilities and duties for each executive position are outlined in a binder that is used during transitions and passed on to the succeeding executive board member. See images attached to see images of the VP Administration binder containing key responsibilities and duties.
Status: ApprovedPoints: 3
Advancement of Justice - The chapter has an established judicial board that follows written policies and procedures for appropriate situations.
Judicial Board
To ensure members are held accountable, a Judicial Board and committee is utilized to facilitate hearings for members. Officers and chairmen are appointed during elections under the Chapter President and Chief Justice. Attached are documents that outline the Chief Justice position, a Judicial Board hearing, as well as a sample email sent to members for a specific Judicial Board Hearing.
Status: ApprovedPoints: 5
Development of Character - Each member of the chapter is involved in at least one campus activity outside of the chapter.
Each member of the chapter is involved in at least one campus activity outside of the chapter.
We record each member's campus involvement on our chapter roster. See spreadsheet attached with the names of our members and what activities they are involved in on campus outside of the chapter.
Status: ApprovedPoints: 5
Advancement of Justice - The chapter has a speaker present on and discuss sexual assault prevention with at least 75% of the chapter membership.
Advancement of Justice - The chapter has a speaker present on and discuss sexual assault prevention with at least 75% of the chapter membership.
Submissions must include an overview of the program, the name of who presented, the date the program took place, who attended, and feedback regarding how the event can be improved in the future. Attaching photos of this event is highly recommended.|
Status: ApprovedPoints: 5
Advancement of Justice - The chapter has a service event during recruitment in which potential members are invited to and attend.
DU Recruitment Service Event
During Fall Recruitment 2018, the Bradley Chapter participated in ""BU cleanup,"" which is held on Bradley's campus. Different organizations took part in this cleanup, but the DU Chapter had a majority of the turnout. Through our various recruitment events we invited potential new members to participate with us. The location of the service event made it easier for PNM's to attend. At BU Cleanup, students walked around campus and cleaned up any trash found on the ground. Nine potential new members joined the chapter for this service event.
Status: ApprovedPoints: 3
Advancement of Justice - Each member participates or attends at least one philanthropy event sponsored by another Greek organization or campus group.
Greek Philanthropy
At Bradley University, Greek organizations hold their respective philanthropy weeks in the Spring Semester of the academic school year. Therefore, there were no opportunities to fulfill this requirement for this Fall 2018 semester. ||Contact: Nikkoh Mendoza - Chapter President|(815) 342 - 5938|nmendoza@mail.bradley.edu
Status: ApprovedPoints:
Operational - Chapter financial information is advertised to potential new members during the recruitment process. This information should include associate member dues, initiation fees, housing fees, and member dues.
Delta Upsilon - Chapter Financial Information
The Bradley Chapter of Delta Upsilon distributes the attached financial information to all potential new members during the recruitment process. Listed on the financial information sheet are associate and active member dues, housing costs, and initiation fees. This information was also sent to the Bradley Greek Life office prior to fall recruitment. The Bradley Chapter sees it necessary that all potential new members are aware of the costs associated with being a member of Delta Upsilon. |
Status: ApprovedPoints: 3
Operational - A promissory note is secured from each brother who does not pay his dues on time. Past due or extended payment plans should be disclosed at each chapter meeting in the VP Finance's report.
Promissory Note
Approximately a month in advance of the upcoming semester, all members of the fraternity are notified what the fraternity dues for the semester will be. VP of Finance also makes it a priority to notify every member what their dues will be covering by sending a breakdown of the budget via email. When the semester begins, VP of Finance talks with each member on how they plan on paying off their dues over the course of the semester. Those members that opt not to pay off the dues in full are then put on a payment plan in which they sign the attached contract, requiring the member to pay an agreed upon amount at agreed upon dates. Those members with outstanding dues are brought up at chapter in order to hold the members responsible for their dues to the fraternity. Often times, the top members who owe the most money to the fraternity make up almost half of the accounts receivable. It is important to bring these people to attention in order to ensure the chapter will have sufficient funds for the remainder of the semester.
Status: ApprovedPoints: 1
Advancement of Justice - The chapter hosts a meeting where Loss Prevention policies are discussed with at least 90% of the chapter membership.
Advancement of Justice
The chapter hosts a meeting where Loss Prevention policies are discussed with at least 90% of the chapter membership. |Submissions must include an overview of the program, the name of who presented, the date the program took place, who attended, and feedback regarding how the event can be improved in the future.
Status: ApprovedPoints: 5
Operational - The chapter publishes (paper or electronically) an alumni/parent newsletter.
Fall Alumni Newsletter
Every semester, we publish an alumni and parent newsletters. Attached is the Fall Alumni Newsletter which highlights our awards and recognition at the Leadership Institute in July. Additionally, the letter mentions the success of our Fall Recruitment, sports achievements, and our goals for the rest of the semester.
Status: ApprovedPoints: 3
Promotion of Friendship - The chapter hosts a recruitment event where alumni are invited and attend.
Alumni Recruitment Event - Steak Dinner
Every year during recruitment, the Bradley Chapter hosts a steak dinner with an alumni speaker. Steak Dinner is the chapter's final and most prominent recruitment event, as only potential new members who have been extended a bid are invited. At this event, a recent Bradley DU alumnus speaks about his time as apart of the house. Specific things touched on in the speech include favorite memories and words of wisdom. At this year's Steak Dinner, previous Chapter President, Mark LaHood, spoke. Attached is a picture of Mark at Steak Dinner.
Status: ApprovedPoints: 3
Operational - The families of all associate members and chapter members receive appropriate financial information regarding member/associate member dues, payments, initiation fees, housing fees (when applicable) and collection polices.
Families Receive Financial Information
Once the budget is created, the breakdown of member dues is sent out to all members, along with their family members we have on file via email. The breakdown attached includes information regarding member dues and in house living expenses. This document is created to give all members and families appropriate information regarding to where their money is going.
Status: ApprovedPoints: 3
Promotion of Friendship - All Big Brothers participate in the Big Brother Orientation session as outlined within the Associate Member Education Program. Additionally, all Big Brothers create a calendar for the semester based on the outline in the Big Brother Guide.
Big Brother Orientation/Calendar. (not applicable till Spring Semester)
As a chapter we decided to do the Big Brother/Little Brother differently this time. We wanted to make sure that the Associate Members had an entire semester to get close with an Active Member in order for them to have a better idea as to who they would have wanted for their Big Brother. In years past we had members say they had not had the chance to get to know all of the members well enough due to the fact that we are such a large chapter.
Status: ApprovedPoints: 3
Operational - The chapter has a standard meeting agenda that the President prepares each week prior to the beginning of chapter and Executive Board meetings.
Chapter Meeting Agenda - President
Prior to every executive board meeting, an agenda is created and used for the weekly chapter meetings. Every week, the same outline is used and the recording secretary documents the reports of each officer and chairmen. This document is used to facilitate the meetings but the Chapter President. Attached is the agenda titled ""Chapter Minutes"" for the Nov 27, 2018 chapter meeting.
Status: ApprovedPoints: 3
Operational - The chapter conducts a recruitment skill set seminar.
Bradley Recruitment Skill Set Seminar
Before Fall '18 recruitment began, the Bradley Chapter held a recruitment skill set seminar, otherwise known as ""Rush School,"" everyday for a week. Every member of the chapter, including the new members, attended this week long event. Each day of the seminar consisted of a different powerpoint slide show explaining the importance of recruitment, the proper way to recruit, and also how to recruit potential new members who will best exemplify the Delta Upsilon Four Founding Principles. Specific topics covered on the slide shows include conversation starters, where to meet potential new members outside of formal/informal events, and tough questions typically asked by potential new members. In addition to the slide shows, perhaps the most beneficial element of the Bradley Chapter's Rush School happens after the slides are reviewed. At this point, every member goes through ""practice recruitment rounds."" During practice rounds, each upperclassman is paired with a new member and acts as if they are rushing a potential new member during a formal recruitment round. Each round lasts thirty minutes, as that is the amount of time allotted for each round during actual formal recruitment. After the upperclassmen rush the new members two or three times, the new members will then switch roles with the upperclassmen, and now they will act as if they are recruiting a potential new member. This event allows both upperclassmen and new members to become comfortable recruiting potential new members. To improve this event even further in the future, a more in-depth slide show presentation would be beneficial. Topics such as conversations starters that have worked/not worked, and the best ways to follow up with potential new members would be very beneficial.
Status: ApprovedPoints: 3
Operational - VP Membership Education has key responsibilities and a timeline of his duties outlined in a written (can be electronic) document to use for officer transition
VP of Member Ed responisibilities and duties
The VP of Member Education has a list of key responsibilities and a description on how to go about these responsibilities.
Status: ApprovedPoints: 1
Development of Character - There is no use of chapter funds for the purchase of alcohol (i.e. slush funds, social funds, portions of house dues, special assessment, extra dues, separate accounts, etc.).
No use of Chapter Funds for alcohol
When sharing an outline of the semester dues to each member of the chapter, all of the information clearly describes how none of the chapters funds go towards the purchase of alcohol. It is made a priority within our chapter that no member uses house funds for alcohol. The house debit card is only available to the VP of Finance (myself) and the president. Any other reimbursement to a member in written out in the form of a check, which must be validated with a receipt. If alcohol is seen anywhere on the receipt, the member will not receive reimbursement, because it will not be taken out of chapter funds. Attached is a breakdown of dues that is sent out to every member, parent, our alumni treasurer, Andrew Grossman, before the semester begins. The ""exchange fee"" is in regards to the price of hosting an event at a venue or decorations for events with other non-DU students. None of those funds go towards the purchasing of alcohol. |
Status: ApprovedPoints: 5
Diffusion of Liberal Culture - The chapter hosts one night for all interested members to discuss pre-selected current social or cultural topics.
Pre-selected Current Social or cultural topics.
The members of the Bradley Chapter came together to discuss this pre-selected topic and had a discussion/debate.
Status: ApprovedPoints: 3
Promotion of Friendship - All formal and informal recruitment events are alcohol-free.
Alcohol Free Recruitment Events
Attached is a letter from Chapter Advisor, Kimberly Dunn, verifying the chapter's recruitment events were alcohol free.
Status: ApprovedPoints: 5
Advancement of Justice - The parents of associate members are provided an overview of the Associate Member Education Program and the expectations of membership.
Overview of the Associate Member process- Email to Parents.
This email is sent out every semester to our New Member's parents giving them insight to their son's upcoming experience and process with the New Member program.
Status: ApprovedPoints: 5
Operational - The chapter follows the Fraternity-mandated Associate Member Education Program time period. This means Pledging to Initiation is no longer than 8 weeks (unless specific exemptions have been provided by IHQ).
Letter from Adivsor regarding the 8 week NMEP.
This letter is confirming the 8 week program was followed with the exception of Initiation being in the Spring so that we are able to insure that Associate Members meet the minimum GPA requirement.
Status: ApprovedPoints: 5
Development of Character - The chapter has a structured academic review committee that meets with all members not meeting the chapter minimum standards.
Brother Program
At Bradley the Academic VP pairs up associate members with current members who are typically older and more experienced with their major and is required to meet with them once a week talking about how classes are going, the well being of the student. This improves morale for grades between members and really indulges themselves to an environment in which grades important. Making them strive for academic success.
Status: ApprovedPoints: 3
Diffusion of Liberal Culture - 50% of chapter members are in possession of a valid national passport.
50% of chapter members are in possession of a valid national passport.
See image attached to view the results of a survey sent out to all our members to determine how many are in possession of a valid passport. Of the responses received, 50 members said they currently have a valid passport, which exceeds 50% of our total membership.
Status: ApprovedPoints: 3
Operational - VP Academic Excellence has key responsibilities and a timeline of his duties outlined in a written (can be electronic) document to use for officer transition
Bylaws Outline
Here in the Bradley Chapter bylaws we have an outline in what exactly we should be trying to achieve in our chapter. For me personally, that is the basic standard that every chair should at least do and we should be aiming above and beyond and strive for even greater effect with the position. But to do the standard we have written in our bylaws.
Status: ApprovedPoints: 1
Operational - The chapter hosts a meeting where an overview of the Men of Merit Chapter Standards Program and an update on the chapter's progress is provided to 75% of the membership.
Men of Merit Standards
The Men of Merit Standards were overviewed and discussed at the beginning of the semester at one of the first chapter meetings for the Fall 2018 Semester. Since the new member class had not joined at the time, they were also explained during the 2nd new member meeting. Attached is the document used to go over with the chapter. A short reflection is provided (in red) towards the end of the document. Also attached is the powerpoint used for the new member meeting that included the Men of Merit Standards on the last slide.
Status: ApprovedPoints: 5
Promotion of Friendship - The chapter hosts a workshop/seminar on topics related to collegiate males.
Catharsis/Masculinity Seminar
The Bradley chapter had Kim Dunn come in and give a presentation on catharsis and masculinity. The whole chapter was in attendance for this presentation and gave their full attention to Kim. Everyone participated and answered any questions that were asked during the presentation. It was very interactive and ran smoothly. I believe we could have had information given to members before hand to get them to think about the topic more in depth. |Kim Dunn's contact info is *Burgess Hall (309) 677-2510 kcdunn@fsmail.bradley.edu
Status: ApprovedPoints: 3
Operational - VP External Relations has key responsibilities and a timeline of his duties outlined in a written (can be electronic) document to use for officer transition
VP External Relations Transition Document
The transition document highlights the key responsibilities and the importance of the VPER position. The document includes which service and philanthropy events that we typically hold throughout the year, what kinds of posts to make on our Social Media pages, and the day-to-day duties of the VPER position. Additionally, I have included a section on how to use Helper Helper since that is a new initiative with our chapter.
Status: ApprovedPoints: 3
Promotion of Friendship - The chapter utilizes new members in the recruitment process. For example, asking new members to invite unaffiliated friends to recruitment events, sharing prospective names, etc.
Bradley Chapter New Members - Recruitment
New members of the Bradley Chapter are utilized in many ways during recruitment. During the ensuing weeks before formal and informal recruitment, new members go through ""rush school."" Rush school is where new members learn the proper way to recruit, as well as to pursue potential new members who best emulate DU's values and principles. Additionally, new members participate in every formal and informal event that the Bradley Chapter hosts. They are encouraged to invite unaffiliated friends, as well as update the Bradley Chapter's ""DU Fall Rush Names 2018"" Excel file.|
Status: ApprovedPoints: 3
Advancement of Justice - The chapter is involved in one women's rights issue or LGBT event (e.g. ""Take Back the Night,"" Safe Zone training).
Women's Rights
Members of Delta Upsilon attended a presentation hosted by the ""Women Who Empower"" club. During this presentation, Taylor, the speaker, briefly touched upon women history and showed us how much was sacrificed to be able to give women the rights they have today. We then participated in a role-playing scene where genders were switched. We were told it was ok to feel a little uncomfortable at first, but the members of Delta Upsilon understood that women being mistreated and not being given their rights is a serious problem so they were ok with having to step out of their comfort zone to be able to step into someone else's shoes. As the presentation continued we were reassured that this fight is still not over. Women continue to be underpaid in some professions where men are doing the same job. We learned how other countries have already taken action and made it illegal to pay men more than women under the same job. Members of Delta Upsilon all had a pen and paper and came up with 3 ideas on how we can make the first step to encourage our country to move towards the same direction. Once all the ideas were written we threw the slips of paper into a bowl and read the ideas and made comments. We had over 20 members attend this presentation and with the information that we learned, we had some of those members present to the rest of the chapter on how we can make a difference.|
Status: ApprovedPoints: 3
Promotion of Friendship - The Big Brother/Little Brother reveal is conducted in accordance with the guidelines within the Associate Member Education Program, DU Loss Prevention policies, and all other Fraternity policies.
Big/Little Borhter Reveal (not applicable till Spring Semester)
As a chapter we decided to do the Big Brother/Little Brother differently this time. We wanted to make sure that the Associate Members had an entire semester to get close with an Active Member in order for them to have a better idea as to who they would have wanted for their Big Brother. In years past we had members say they had not had the chance to get to know all of the members well enough due to the fact that we are such a large chapter. We will however have the orientation and then the reveal once we start the Spring Semester.
Status: ApprovedPoints:
Operational - VP Loss Prevention has key responsibilities and a timeline of his duties outlined in a written (can be electronic) document to use for officer transition
Operational - VP Loss Prevention has key responsibilities and a timeline of his duties outlined in a written (can be electronic) document to use for officer transition
Submissions must include a written document that outlines key responsibilities and timeline of duties for the position.
Status: ApprovedPoints: 3
Operational - Receipts are required for any reimbursement to members who use personal funds for chapter supplies.
Receipts
Both the executive board and ex-oficio board have many responsibilities that require the use of chapter funds. Because the house debit card is only available to the VP of Finance and the President, it is my job to reimburse those individuals who use personal funds at the time of purchase. However, it is a requirement in our chapter for the individuals to present a proof of purchase in order to receive full compensation. Without this requirement, it is possible that members could get away with taking money from the fraternity by ""saying"" they paid more than the actual amount and pocketing the rest. After the receipt is looked over, the VP of Finance and president are able to sign off on a check to reimburse these members for the supplies they purchased. The receipts are then filed in order maintain records and also put together a precise compilation report, detailing the chapters expenses over the course of the semester.|
Status: ApprovedPoints: 3
Operational - The chapter has a documented crisis management procedure that is reviewed with members during a chapter meeting.
Operational
The chapter has a documented crisis management procedure that is reviewed with members during a chapter meeting. Submissions must include the chapter's crisis management procedures, the name of who presented, the date they were discussed at chapter, who attended, and feedback regarding how the event can be improved in the future.
Status: ApprovedPoints: 5
Operational - Two officer signatures are required on all checks written by the chapter and no chapter credit cards are in existence (debit cards are okay).
Two Officer Signatures
Both the executive board and ex-oficio board have many responsibilities that require the use of chapter funds. Because the house debit card is only available to the VP of Finance and the President, it is my job to reimburse those individuals who use personal funds at the time of purchase. However, it is a requirement in our chapter for the individuals to present a proof of purchase in order to receive full compensation. Without this requirement, it is possible that members could get away with taking money from the fraternity by ""saying"" they paid more than the actual amount and pocketing the rest. After the receipt is looked over, the VP of Finance and president are able to sign off on a check to reimburse these members for the supplies they purchased. The receipts are then filed in order maintain records and also put together a precise compilation report, detailing the chapters expenses over the course of the semester.|
Status: ApprovedPoints: 3
Diffusion of Liberal Culture - The chapter catalogs and records individual member's inclusion in structured global experiences (i.e. university, fraternity, or faith-based sponsored service trip, study abroad, etc.; does not have to be international).
The chapter catalogs and records individual member's inclusion in structured global experiences
We record all of our member's structured global experiences (see spreadsheet attached). Most recently, our brother Blake Coan went to Jamaica to participate in the Global Service Initiative and participated in volunteer work to better the local communities there. See images attached.
Status: ApprovedPoints: 3
Advancement of Justice - The chapter has a written procedure for event management duty (sober monitors) and a written rotation which includes all chapter members.
Advancement of Justice
The chapter has a written procedure for event management duty (sober monitors) and a written rotation which includes all chapter members.
Status: ApprovedPoints: 3
Operational - A promissory note is secured from each brother who does not pay his dues on time. Past due or extended payment plans should be disclosed at each chapter meeting in the VP Finance's report.
Promissory Note
Approximately a month in advance of the upcoming semester, all members of the fraternity are notified what the fraternity dues for the semester will be. VP of Finance also makes it a priority to notify every member what their dues will be covering by sending a breakdown of the budget via email. When the semester begins, VP of Finance talks with each member on how they plan on paying off their dues over the course of the semester. Those members that opt not to pay off the dues in full are then put on a payment plan in which they sign the attached contract, requiring the member to pay an agreed upon amount at agreed upon dates. Those members with outstanding dues are brought up at chapter in order to hold the members responsible for their dues to the fraternity. Often times, the top members who owe the most money to the fraternity make up almost half of the accounts receivable. It is important to bring these people to attention in order to ensure the chapter will have sufficient funds for the remainder of the semester.
Status: ApprovedPoints: 3
Development of Character - The chapter has a written procedure for supporting members who show signs of drug abuse, mental health issues, financial issues or alcohol abuse, with referral to campus/community resources as part of the program.
Written Procedures for Mental Health, Drug Abuse, etc.
The chapter has a written procedure for people who have or may be showing signs of mental illnesses and other health issues. This written out procedure is to help ensure that we can spot when a member may be in trouble and that we as a chapter know how to properly handle these situations.
Status: ApprovedPoints: 5
Operational - The chapter utilizes its social media for recruitment and updates the site(s) regularly.
Bradley Chapter Social Media - Recruitment Tool
Bradley Chapter: Twitter Link - https://twitter.com/bu_deltaupsilon (Last updated 12/03/18)| Instagram Link - https://www.instagram.com/p/Bqyl7Edl4xy/ (Last updated 11/29/18)| Facebook Link - https://www.facebook.com/bradleyuniversitydu/ (Last updated 11/17/18)||The Bradley Chapter of Delta Upsilon utilizes its Twitter, Instagram, and Facebook pages to inform others on recent events the chapter has participated in, as well as uses it as a recruitment tool. During this year's fall recruitment, the chapter posted different rush events being held at the house on its Twitter page, and doing so turned out to be very beneficial as a large number of potential new members came to each event. The Bradley Chapter gained a class of 25 new members during fall recruitment, and a majority of those new members followed the chapter's Twitter, Instagram, and Facebook pages during the recruitment process.
Status: ApprovedPoints: 3
Advancement of Justice - Each member participates in at least one service event sponsored by another Greek organization or campus group.
Campus Clean Up with Sigma Kappa
Our Chapter participated in a campus clean up with the women of Sigma Kappa sorority. We walked around the campus and surrounding communities picking up trash and other litter.
Status: ApprovedPoints: 3
Operational - The Initiation Ceremony is performed as outlined in the Delta Upsilon Ritual Book.
Fall 2018 Initiation
For the Fall semester of 2018, 5 members who rushed in the Spring semester were initiated. The ceremony was held before a Tuesday night chapter meeting at the Delta Upsilon Chapter House. Attached are pictures and the documents from the Ritual Book used as the agenda for both Rite I and Rite II.
Status: ApprovedPoints: 5
Operational - The chapter's Roll Book and Ritual Books are in good condition and stored in a fireproof location.
The chapter's Roll Book and Ritual Books are in good condition and stored in a fireproof location.
Our Roll and Ritual books are in good condition and stored safely in a fireproof safe in our president's room (see image attached).
Status: ApprovedPoints: 3
Advancement of Justice - The chapter advertises to all potential members any financial scholarships available to members or new members.
Bradley Chapter Financial Scholarships
The Bradley Chapter advertises three financial scholarships to all potential new members that are available to both members and new members. The financial scholarships include the Dr. Ray Zarvell Endowed Scholarship, the Bradley Inter-Fraternity Council Scholarship, and the Delta Upsilon McQuaid Scholarship (available to initiated members.) Attached is a pdf copy of the Ray Zarvell scholarship, and a link for the IFC scholarship is listed below (2018 scholarship winner already awarded.)||https://docs.google.com/a/mail.bradley.edu/forms/d/e/1FAIpQLSfOcIx66i_eJ87BLDQauj2vxl3--vnMecbPPMeJOH19IorAFw/closedform|
Status: ApprovedPoints: 3
Promotion of Friendship - All Big Brothers participate in the Big Brother Orientation session as outlined within the Associate Member Education Program. Additionally, all Big Brothers create a calendar for the semester based on the outline in the Big Brother Guide.
Big Brother Orientation
We have our Big Brother Reveal scheduled for February 1, 2018. As explained previously, we planned to have the reveal in the Spring Semester in pursuit of a more memorable and enhanced experience for our members. Prior to the reveal, the members receiving a Little Brother will participate in the orientation as outlined in the Associate Member Education Program.
Status: ApprovedPoints: 5
Operational - VP Finance has key responsibilities and a timeline of his duties outlined in a written (can be electronic) document to use for officer transition.
Key Responsibilities
When initiated into the VP of Finance position, the former VP hands over the treasurer manual that list all the duties and responsibilities, in order to successfully manage the position under the rules of Delta Upsilon. After the manual is read, it is kept by the VP of Finance for the remainder of his term in case they are not sure how to go about one of his roles. In addition to the manual, past VP of Finances who have also read the manual are always there to assist the new VP of Finance with any questions they may have.|
Status: ApprovedPoints: 1
Operational - The Ritual Team properly prepares and rehearses Ritual before Initiation.
Fall 2018 Ritual Team Agenda
On September 18, 5 associate members were initiated. The day prior to the ceremony, the Ritual Team rehearsed both Rite I and Rite II before the Rite I ceremony. Rite II took place before a Tuesday night chapter meeting. Attached is a document outlining the agenda and plans for the ceremony as well as the members on the Ritual Team.
Status: ApprovedPoints: 3
Operational - The chapter creates a master calendar, which includes all chapter events and campus cultural events, and distributes (can be electronically) to all members by the first week of classes.
Master Calendar
As VP Administration of the Bradley Chapter, I update and maintain our master calendar through my Google account. We update this calendar weekly to include all upcoming events. It is shared with all members as soon as they join. See image attached to view a screenshot of our calendar.
Status: ApprovedPoints: 3
Operational - Associate members attend chapter meetings and the Associate Member Class President gives a report at these chapter meetings.
Associate Member Claas President Report
During our chapter meetings the Associate Member Class President gives a report about upcoming our past events that pertain to the Associate Member Class.
Status: ApprovedPoints: 3
Operational - VP Finance has key responsibilities and a timeline of his duties outlined in a written (can be electronic) document to use for officer transition.
Key responsibilities
When initiated into the VP of Finance position, the former VP hands over the treasurer manual that list all the duties and responsibilities, in order to successfully manage the position under the rules of Delta Upsilon. After the manual is read, it is kept by the VP of Finance for the remainder of his term in case they are not sure how to go about one of his roles. In addition to the manual, past VP of Finances who have also read the manual are always there to assist the new VP of Finance with any questions they may have.
Status: ApprovedPoints: 3
Promotion of Friendship - The Big Brother/Little Brother reveal is conducted in accordance with the guidelines within the Associate Member Education Program, DU Loss Prevention policies, and all other Fraternity policies.
Big Brother Reveal
In order to to maximize the semester and the experience for our new members as associates, it was planned to hold the Big Brother/Big Little reveal at the beginning of the Spring Semester. In the past, members voiced their opinions to have more time to get to know all of the active members, having around 100 members in total, to ensure they have the opportunity to get close with more members and have an easier time referencing their ranking for Big Brothers. The executive board, in conjunction with our advisors and alumni corporation board, decided to move the reveal to the Spring Semester and use the utilize Fall Semester entirely to build closer relationships and strengthen the bonds between the associates and active members. Having a Big Brother that is closer with each individual member allows for a greater experience overall and minimizes the chance of members getting one they were not as close with or one they did not rank. In the past, these situations occurred and in an attempt to change that, these decisions were made.
Status: ApprovedPoints:
Development of Character - The chapter Executive Board has an executive retreat.
Fall 2018 Executive Board Retreat
The current executive board (2018) held an executive retreat on December 5, 2018. Candidates for presidency were also in attendance. A meeting was held prior to a dinner with all of the members. During the meeting, each executive officer touched on an overview of their term to reflect on their work for the past year. Topics included: What events/ideas went well, how to improve them in the future, what they wished they could have done differently (or entirely), ways to maximize their respective positions impact on the chapter, and what they are looking for in their successors. For future executive retreats, I think it would be more beneficial if the members had brainstormed a list of members who they think will be the greatest fit to be their successor. Also, I think the retreat should have been longer and taken up more time in order to reminisce and reflect on their terms. This time around, it was about a couple hours. Attached is a photo from the retreat. Pictured are: Nikkoh Mendoza (President), Connor Burger (Vice President), TJ Pomponi (Treasurer), Johan Claros (Membership Development), Trevor Mahood (Risk Manager and Presidential Candidate), Blake Coan (Assoc Member Ed), John Sherman (Secretary), and Christian Castro (Presidential Candidate).
Status: ApprovedPoints: 5
Operational - Chapter has at least three outside facilitators conduct sessions for the Associate Member Education Program. Outside facilitators must be individuals from outside the chapter, such as faculty, staff, advisors, alumni or local community members.
Three Outside Facilitaors for the AMEP
The chapter had three different facilitators come in to present topics that were in relation to the AMEP. The Smith Career Center facilitated our resume and job fair workshop on September 11th, 2018 and their contact information is *Smith Career Center Burgess Hall, first floor (309) 677-2510 careers@bradley.edu.|Kim Dunn facilitated our LinkedIn workshop on November 6th, 2018 and her contact information is *Kim Dunn. Assistant Director; Career Advisor, Slane College of Communications & Fine Arts. Burgess Hall (309) 677-2510 kcdunn@fsmail.bradley.edu|Susan P. Rapp, PhD facilitated our finals preparation workshop on November 29th, 2018 and her contact information is Susan Rapp. Associate Director, Academic Success Center. Library 320 (309) 677-4357 susan@fsmail.bradley.edu
Status: ApprovedPoints: 5
Operational - The Pledging Ceremony is performed as outlined in the Delta Upsilon Ritual Book.
Fall 2018 Pledging Ceremony
On Sept 11, 2018, the Tuesday chapter meeting after the Fall recruitment period ended, the President, Recruitment Chair, and Associate Member Ed, performed the pledging ceremony for the new member class with the chapter. The ceremony took place in the chapter room of the Delta Upsilon Chapter House for the first chapter meeting with the new member class. Attached are the guidelines from the ritual book used to perform the ceremony as well as photos from the actual ceremony. Not pictured are the pledge pins since they did not arrive in time for the ceremony.
Status: ApprovedPoints: 5
Development of Character - The chapter has short- and long-term goals established for the semester.
Exec Short & Long-Term Goals
At the beginning of the Fall semester, the executive board discussed our goals as an entire council as well as individual goals for the last half of our terms. This was done during an exec meeting before the first chapter of the semester. Attached is a document listing the goals as well as a SMART Goal Template for one of the specific goals.
Status: ApprovedPoints: 5
Diffusion of Liberal Culture - One member from the chapter attends one of the Global Service Initiative trips.
Blake Coan GSI Trip
This past June, Brother Blake Coan '20 attended the GSI trip to Jamaica. Attached are pictures that Blake had from the trip.
Status: ApprovedPoints: 5
Diffusion of Liberal Culture - The chapter has a cultural event during recruitment in which potential new members are invited and attend.
DU Recruitment Cultural Event
During Fall Recruitment 2018, the Bradley Chapter hosted a cultural dinner at the Vietnamese restaurant, Thanh Linh. At previous recruitment events, potential new members were informed about this cultural dinner and were invited to attend. A majority of the chapter attended this event, as well as 10 potential new members. While at Thanh Linh, the importance of having a diverse chapter and accepting other cultures' values were discussed. In order to further improve this event, each table could have their own private discussion instead of having one speaker in front of the entire group. This would be more productive in that more people would be able to participate, and it would be easier to hear those who are speaking.
Status: ApprovedPoints: 3
Development of Character - The chapter has a structured academic review committee that meets with all members not meeting the chapter minimum standards.
Review Committee
We currently have a document I attached in which we follow the guidelines for the committee. Each member of the committee is chosen by one from each year of college and the Academic Chair oversees the tie-breaking vote if needed. Members go constantly in review for grades and whether or not they're able to be off academic probation for next semester and if any circumstances they currently have reflected on their current GPA.
Status: ApprovedPoints: 5
Diffusion of Liberal Culture - The chapter submits a news update to the university newspaper on programming, philanthropies and overall chapter successes.
St. Jude Up 'til Dawn
St. Jude Up 'til Dawn is a student-run organization which brings national awareness and fundraising efforts for St. Jude Children's Research Hospital to college campuses across the country. On Friday Nov. 16th, members of the Delta Upsilon Bradley Chapter participated in the event by sacrificing a night of sleep to stay up for good in honor of the patients and families who undergo many sleepless nights in St. Jude. The event is set up as a night of team challenges. Teams are given clues throughout the night that they must complete, in order to become the winning team. In preparation of the event, the members of Delta Upsilon Bradley Chapter raised more than $7,000 for the patients of St. Jude Children's Hospital.
Status: ApprovedPoints: 1
Operational - The chapter develops recruitment materials and utilizes available resources designed to educate potential members and their families about the benefits of membership in Delta Upsilon.
Bradley University Recruitment Materials
The Bradley Chapter of Delta Upsilon utilizes its website to inform potential new members and their families about the benefits of joining Delta Upsilon. Listed below is a link to our website that describes our mission of building better men, as well as includes recent accolades and achievements. ||https://www.bradleydu.org/why-du-.html|
Status: ApprovedPoints: 3
Promotion of Friendship - The chapter hosts an alumni speaker outside of Initiation.
Steak Dinner Alumni Speaker
Every Fall Rush we host a Steak Dinner at our chapter house, which features an alumni speaker. This year we had alumnus Mark Lahood '18 speak to Prospective New Members and members of the chapter. Mark talked about his experience in his four years in the chapter, including the importance of brotherhood and the benefits of joining a fraternity, especially Delta Upsilon. Mark also highlighted how his time in DU helped prepare him for a life out of college and how he uses the skills he learned and connections he made in the real world.
Status: ApprovedPoints: 3
Operational - The chapter follows the Fraternity-mandated Associate Member Education Program time period. This means Pledging to Initiation is no longer than 8 weeks (unless specific exemptions have been provided by IHQ).
Verification of initiation program
Verification of initiation program
Status: ApprovedPoints: 5
Promotion of Friendship - The chapter invites parents, faculty, staff and alumni to the Initiation Ceremony by written or electronic correspondence at least two weeks prior to ceremony.
Initiation Invitation
For the Fall 2018 Initiation, invitations were sent out electronically via email. Members' parents/family, friends, alumni, as well as faculty and staff were invited. Attached is the electronic document sent as the initiation as well as the list of recipients.
Status: ApprovedPoints: 5
Operational - Chapter submits chapter news to the IHQ communications team for the DU Quarterly by stated due date.
Bucknell Colony Chapter News and Chapter Excellence Plan Criteria 2018-2019 (VP Administration)
This submission includes Bucknell Colony news as of 12/31/18 as well a summary of VP Administration's 2019-2019 Excellence Plan Criteria.
Status: ApprovedPoints: 3
Development of Character - The chapter has short- and long-term goals established for the semester.
4. SMART Goals for Quarter
Please consider this the CEP submission for the Delta Upsilon Cal Poly Chapter for the Development of Character category listing that, ""The chapter has short and long-term goals established for the semester.""|| Using the Smart Goals model, the executive board produced the list of short and long-term goals below.|
Status: ApprovedPoints: 5
Development of Character - The chapter has a structured academic review committee that meets with all members not meeting the chapter minimum standards.
25. VP Scholarship - Academic Review Committee
The chapter has a structured academic review committee that meets with all members not meeting the chapter minimum standards.
Status: ApprovedPoints: 5
Promotion of Friendship - The chapter holds at least one substance-free retreat.
110. Chapter hosts a substance-free associate member retreat.
Please consider this the CEP submission for the Delta Upsilon Cal Poly Chapter for the Promotion of Friendship category listing that ""Chapter hosts a substance-free associate member retreat."".|| Below is an overview of the retreat that the associate member class went on.|
Status: ApprovedPoints: 4
Advancement of Justice - The chapter has a written code of conduct for all members to sign at the beginning of each academic year.
Code of Conduct/Record of Signatures
An excel sheet detailing the active brothers who have signed the Code of Conduct as well as copy of our Code of Conduct
Status: ApprovedPoints: 5
Operational - The chapter hosts a meeting where an overview of the Men of Merit Chapter Standards Program and an update on the chapter's progress is provided to 75% of the membership.
5. Men of Merit Scorecard Presentation
Please consider this the CEP submission for the Delta Upsilon Cal Poly Chapter for the Operational category listing that ""The chapter hosts a meeting where an overview of the Men of Merit Standards Program and an update on the chapter's progress is provided to 75% of the membership."".|| Below is an overview of the scorecard and the meeting.|
Status: ApprovedPoints: 4
Operational - The chapter utilizes its social media for recruitment and updates the site(s) regularly.
135. The chapter utilizes its social media for recruitment and updates the site(s) regularly.
Please consider this the CEP submission for the Delta Upsilon Cal Poly Chapter for the Operational category listing that ""The chapter utilizes its social media for recruitment and updates the site(s) regularly."".
Status: ApprovedPoints: 3
Development of Character - There is no use of chapter funds for the purchase of alcohol (i.e. slush funds, social funds, portions of house dues, special assessment, extra dues, separate accounts, etc.).
68. VP of Finance - There is no use of chapter funds for the purchase of alcohol (i.e. slush funds, social funds, portions of house dues, special assessment, extra dues, separate accounts, etc.).
Please consider this the CEP submission for the Delta Upsilon Cal Poly Chapter for the Development of Character category listing that ""There is no use of chapter funds for the purchase of alcohol (i.e. slush funds, social funds, portions of house dues, special assessment, extra dues, separate accounts, etc.)."".|| Below is a letter from our Alumni President outlining that the chapter does not use chapter funds to purchase alcohol.|
Status: ApprovedPoints: 5
Advancement of Justice - The chapter has a speaker present on and discuss sexual assault prevention with at least 75% of the chapter membership.
90. Sexual Assault Prevention Speaker
Please consider this the CEP submission for the Delta Upsilon Cal Poly Chapter for the Advancement of Justice category listing that ""The chapter has a speaker present on and discuss sexual assault prevention with at least 75% of the chapter membership.""|| Below is an overview of the meeting.
Status: ApprovedPoints: 5
Operational - VP External Relations has key responsibilities and a timeline of his duties outlined in a written (can be electronic) document to use for officer transition
64. VP External - Roles and Responsibilities
Please consider this the CEP submission for the Delta Upsilon Cal Poly Chapter for the Operational category listing that ""VP External Relations has key responsibilities and a timeline of their duties outlined in a written (can be electronic) document to use for officer transition"".|| Below are the written guidelines for the VP of External Relations. These guidelines can be found in the Chapter Bylaws. |
Status: ApprovedPoints: 3
Promotion of Friendship - Campus or local police/security present on and discuss safety issues related to the campus with at least 75% of the chapter membership.
95. Campus Security Presentation Safety
Please consider this the CEP submission for the Delta Upsilon Cal Poly Chapter for the category listing that ""Campus or local police/security present on and discuss safety issues related to the campus with at least 75% of the chapter membership.""||| Below is an overview of the Meeting
Status: ApprovedPoints: 5
Operational - Associate members attend chapter meetings and the Associate Member Class President gives a report at these chapter meetings.
97. New Member Education - Associate members attend chapter and President gives a report
| Please consider this the CEP submission for the Delta Upsilon Cal Poly Chapter for the Operational category listing that ""Associate members attend chapter meetings and the Associate Member Class President gives a report at these chapter meetings.""|||| Below is an overview of how chapter meetings run and the associate members' participation.|
Status: ApprovedPoints: 3
Advancement of Justice - Each member participates or attends at least one philanthropy event sponsored by another Greek organization or campus group.
49. Each member participates or attends at least one philanthropy event sponsored by another Greek organization or campus group.
Please consider this the CEP submission for the Delta Upsilon Cal Poly Chapter for the Advancement of Justice category listing that ""every member of the chapter attends in at least one philanthropy event"".|| Below is a list of active members, the event attended, and organization that held it:|
Status: ApprovedPoints: 5
Advancement of Justice - The chapter hosts a meeting where Loss Prevention policies are discussed with at least 90% of the chapter membership.
88. The chapter hosts a meeting where Loss Prevention policies are discussed with at least 90% of the chapter membership.
Please consider this the CEP submission for the Delta Upsilon Cal Poly Chapter for the Advancement of Justice category listing that ""The chapter hosts a meeting where Loss Prevention policies are discussed with at least 90% of the chapter membership."".||Below is an overview of the Loss Prevention meeting:|
Status: ApprovedPoints: 5
Operational - The chapter publishes (paper or electronically) an alumni/parent newsletter.
51. VP External Relations - The chapter publishes (paper or electronically) an alumni/parent newsletter.
Please consider this the CEP submission for the Delta Upsilon Cal Poly Chapter for the Operational category listing that ""the chapter publishes an alumni/parent newsletter"".|| Below is a copy of our newsletter:|
Status: ApprovedPoints: 3
Advancement of Justice - The parents of associate members are provided an overview of the Associate Member Education Program and the expectations of membership.
104. The parents of associate members are provided an overview of the Associate Member Education Program and the expectations of membership.
| Please consider this the CEP submission for the Delta Upsilon Cal Poly Chapter for the Advancement of Justice category listing that ""The parents of associate members are provided an overview of the Associate Member Education Program and the expectations of membership.."".|| Below is the letter that was sent to the parents of the 127th pledge class.|
Status: ApprovedPoints: 5
Advancement of Justice - The chapter has an established judicial board that follows written policies and procedures for appropriate situations.
2. Judicial Board Policies and Procedures
Please consider this the CEP submission for the Delta Upsilon Cal Poly Chapter for the Advancement of Justice category listing that ""The chapter has an established judicial board that follows written policies and procedures for the appropriate situations"".|| Below are the written policies and procedures the Chapter Review Board follows. These policies and procedures can be found in the Chapter Bylaws. |
Status: ApprovedPoints: 5
Advancement of Justice - The chapter has a written procedure for event management duty (sober monitors) and a written rotation which includes all chapter members.
84. VP Loss Prevention - The chapter has a written procedure for event management duty (sober monitors) and a written rotation which includes all chapter members.
Please consider this the CEP submission for the Delta Upsilon Cal Poly Chapter for the Advancement of Justice category listing that ""The chapter has a written procedure for event management duty (sober monitors) and a written rotation which includes all chapter members.""|| Below is the Chapter's sober monitor responsibilities as well as a spreadsheet of the Chapter's sober monitor rotation.
Status: ApprovedPoints: 3
Advancement of Justice - The chapter hosts a meeting where Loss Prevention policies are discussed with at least 90% of the chapter membership.
88. The chapter hosts a meeting where Loss Prevention policies are discussed with at least 90% of the chapter membership.
Please consider this the CEP submission for the Delta Upsilon Cal Poly Chapter for the Advancement of Justice category listing that ""The chapter hosts a meeting where Loss Prevention policies are discussed with at least 90% of the chapter membership."".||Below is an overview of the Loss Prevention meeting:|
Status: ApprovedPoints: 5
Promotion of Friendship - All formal and informal recruitment events are alcohol-free.
136. All formal and informal recruitment events are alcohol-free.
Please consider this the CEP submission for the Delta Upsilon Cal Poly Chapter for the Promotion of Friendship category listing that ""All formal and informal recruitment events are alcohol-free."".|| Below is written statement from our Alumni President Scott Porter detailing how all our formal and informal events are alcohol-free.|
Status: ApprovedPoints: 5
Operational - VP Administration has key responsibilities and a timeline of his duties outlined in a written (can be electronic) document to use for officer transition
47. VP Administration - Roles and Responsibilities
Please consider this the CEP submission for the Delta Upsilon Cal Poly Chapter for the Operational category listing that ""VP Administration has key responsibilities and a timeline of their duties outlined in a written (can be electronic) document to use for officer transition"".|| Below are the written guidelines for the VP of Administration. These guidelines can be found in the Chapter Bylaws. |
Status: ApprovedPoints: 3
Operational - The chapter maintains an up-to-date names list throughout the entire year and asks brothers for updates frequently. Please note this is not a roster, but a recruitment tool.
DU Potential New Member Names List
This a copy of the excel sheet that is shared with all brothers for them to submit the names of Potential New Members (PNM's) that they have met and find to be a good fit for the fraternity.
Status: ApprovedPoints: 3
Operational - VP Academic Excellence has key responsibilities and a timeline of his duties outlined in a written (can be electronic) document to use for officer transition
33. VP Scholarship - Roles and Responsibilities
Please consider this the CEP submission for the Delta Upsilon Cal Poly Chapter for the Operational category listing that ""VP Academic Excellence has key responsibilities and a timeline of their duties outlined in a written (can be electronic) document to use for officer transition"".|| Below are the written guidelines for VP of Academic Excellence. These guidelines can be found in the Chapter Bylaws. |
Status: ApprovedPoints: 3
Promotion of Friendship - The chapter hosts an alumni speaker outside of Initiation.
Alumni Speaker
This document discusses when a DU Cal Poly Alumni attended our weekly chapter meeting and gave a 20-minute presentation about the job application process, including resume, interviewing, and networking advice.
Status: ApprovedPoints: 2
Development of Character - The chapter Executive Board has an executive retreat.
3. Executive Board has an executive retreat
Please consider this the CEP submission for the Delta Upsilon Cal Poly Chapter for the Development of Character category listing that ""The chapter Executive Board has an executive retreat.."".|| Below is an overview of the Executive Board Retreat.|
Status: ApprovedPoints: 5
Operational - President has key responsibilities and a timeline of his duties outlined in a written (can be electronic) document to use for officer transition
21. President - Roles and Responsibilities
Please consider this the CEP submission for the Delta Upsilon Cal Poly Chapter for the Operational category listing that ""President has key responsibilities and a timeline of their duties outlined in a written (can be electronic) document to use for officer transition"".|| Below is a copy of the guidelines that can be found in the Chapter Bylaws.|
Status: ApprovedPoints: 3
Operational - VP Recruitment has key responsibilities and a timeline of his duties outlined in a written (can be electronic) document to use for officer transition
153. VP Recruitment - Roles and Responsibilities
Please consider this the CEP submission for the Delta Upsilon Cal Poly Chapter for the Operational category listing that ""VP Recruitment has key responsibilities and a timeline of their duties outlined in a written (can be electronic) document to use for officer transition"".|| Below are the written guidelines for VP Recruitment. These guidelines can be found in the Chapter Bylaws. |
Status: ApprovedPoints: 3
Operational - The Initiation Ceremony is performed as outlined in the Delta Upsilon Ritual Book.
Initiation Ceremony Schedule
An itinerary of our Fall Initiation
Status: ApprovedPoints: 5
Operational - The families of all associate members and chapter members receive appropriate financial information regarding member/associate member dues, payments, initiation fees, housing fees (when applicable) and collection polices.
Fall 2018 Finance Info For Parents
This is the note that our exec board drafted and sent out to the parents of brothers as well as the parents of our most recent pledge class. We hoped to increase transparency and help them feel more comfortable with the chapter finances.
Status: ApprovedPoints: 3
Operational - The Ritual Team properly prepares and rehearses Ritual before Initiation.
8. The Ritual Team properly prepares and rehearses Ritual before Initiation.
Please consider this the CEP submission for the Delta Upsilon Cal Poly Chapter for the Operational category listing that ""The Ritual Team properly prepares and rehearses Ritual before Initiation."".|| Below is an overview of the preparation and rehearsal before initiation.|
Status: ApprovedPoints: 5
Promotion of Friendship - The chapter hosts a recruitment event where alumni are invited and attend.
DU Recruitment Event With Alumni
The Brothers of Delta Upsilon Cal Poly hosted a rush event for potential new members with our alumni. Not all alumni who were invited were able to attend, however we did get a great turn out by some alumni.
Status: ApprovedPoints: 1
Advancement of Justice - Each member participates in at least one service event sponsored by another Greek organization or campus group.
48. Each member participates in at least one service event sponsored by another Greek organization or campus group.
Please consider this the CEP submission for the Delta Upsilon Cal Poly Chapter for the Advancement of Justice category listing that ""every member of the chapter volunteers in at least one service event"".|| Below is a list of active members, the event attended, and organization that held it:|
Status: ApprovedPoints: 5
Diffusion of Liberal Culture - 50% of chapter members are in possession of a valid national passport.
44. 50% Passport
Please consider this the CEP submission for the Delta Upsilon Cal Poly Chapter for the Diffusion of Liberal Culture category listing that ""50% of the chapter must be in possession of a valid national passport"".|| Below is a list of active members and whether or not they own a passport:|
Status: ApprovedPoints: 3
Promotion of Friendship - The chapter utilizes new members in the recruitment process. For example, asking new members to invite unaffiliated friends to recruitment events, sharing prospective names, etc.
138. The chapter utilizes new members in the recruitment process. For example, asking new members to invite unaffiliated friends to recruitment events, sharing prospective names, etc.
| Please consider this the CEP submission for the Delta Upsilon Cal Poly Chapter for the Promotion of Friendship category listing that ""The chapter utilizes new members in the recruitment process. For example, asking new members to invite unaffiliated friends to recruitment events, sharing prospective names, etc."".||Below is how new members are utilized in the recruitment process:|
Status: ApprovedPoints: 3
Operational - VP Loss Prevention has key responsibilities and a timeline of his duties outlined in a written (can be electronic) document to use for officer transition
94. VP Loss Prevention - Roles and Responsibilities
Please consider this the CEP submission for the Delta Upsilon Cal Poly Chapter for the Operational category listing that ""VP Loss Prevention has key responsibilities and a timeline of their duties outlined in a written (can be electronic) document to use for officer transition"".|| Below are the written guidelines for the VP of Loss Prevention. These guidelines can be found in the Chapter Bylaws. |
Status: ApprovedPoints: 3
Advancement of Justice - The chapter advertises to all potential members any financial scholarships available to members or new members.
126. The chapter advertises to all potential members any financial scholarships available to members or new members.
| Please consider this the CEP submission for the Delta Upsilon Cal Poly Chapter for the Operational category listing that ""The chapter advertises to all potential members any financial scholarships available to members or new members"".|| Below is an overview of the scholarship informational event.|
Status: ApprovedPoints: 3
Development of Character - The chapter and its members follow Delta Upsilon Loss Prevention policies and procedures at any event where alcohol is present.
86 - The chapter and its members follow Delta Upsilon Loss Prevention policies and procedures at any event where alcohol is present.
In this submission is a letter from our Alumni President, Scott Porter, detailing our upholding of Delta Upsilon's Loss Prevention Policies and Procedures.
Status: ApprovedPoints: 5
Operational - Chapter financial information is advertised to potential new members during the recruitment process. This information should include associate member dues, initiation fees, housing fees, and member dues.
130. Chapter financial information is advertised to potential new members during the recruitment process.
Please consider this the CEP submission for the Delta Upsilon Cal Poly Chapter for the Operational category listing that ""Chapter financial information is advertised to potential new members during the recruitment process. This information should include associate member dues, initiation fees, housing fees, and member dues.."".|| Below is an overview of the information provided to potential new members.|
Status: ApprovedPoints: 5
Operational - The chapter has updated its Constitution and By-laws in the past 18 months.
Cal Poly Chapter Manual and By-laws (14th version)
our chapter manual and by-laws with updates approved to start the quarter
Status: ApprovedPoints: 3
Operational - The chapter has a documented crisis management procedure that is reviewed with members during a chapter meeting.
93. VP Loss Prevention - Crisis Management Plan
Please consider this the CEP submission for the Delta Upsilon Cal Poly Chapter for the Operational category listing that ""The chapter has a documented crisis management procedure that is reviewed with members during a chapter meeting."".|| |Below is an overview of the meeting.|
Status: ApprovedPoints: 5
Operational - VP Finance has key responsibilities and a timeline of his duties outlined in a written (can be electronic) document to use for officer transition.
83. VP Finance - Roles and Responsibilities
Please consider this the CEP submission for the Delta Upsilon Cal Poly Chapter for the Operational category listing that ""VP Finance has key responsibilities and a timeline of their duties outlined in a written (can be electronic) document to use for officer transition"".|| Below are the written guidelines for the VP of Finance. These guidelines can be found in the Chapter Bylaws. |
Status: ApprovedPoints: 3
Operational - The chapter's Roll Book and Ritual Books are in good condition and stored in a fireproof location.
39. Roll Book and Ritual Books are in good condition
Please consider this the CEP submission for the Delta Upsilon Cal Poly Chapter for the Operational category listing that ""The chapter's Roll Book and Ritual Books are in good condition and stored in a fireproof location.."".||| Below is an overview of the condition and location of the Roll Book and Ritual Book.|
Status: ApprovedPoints: 3
Promotion of Friendship - The chapter hosts a recruitment event where alumni are invited and attend.
The chapter hosts a recruitment event where alumni are invited and attend.
On Monday October 16, 2018 during Fall Recruitment, Delta Upsilon hosted casual night, a business-casual event at the main house. Casual night is the last night of rush before bid night, and it is an opportunity for DU active members and alumni to share their experiences, and share their stories about what being a DU means to them. 2 alumni who are residents of San Luis Obispo were invited and attended.
Status: ApprovedPoints: 3
Operational - The chapter conducts a recruitment skill set seminar.
131. Skill Set Seminar
Please consider this the CEP submission for the Delta Upsilon Cal Poly Chapter for the Operational category listing that ""The chapter conducts a recruitment skill set seminar."".|| Below is an overview of the skill set seminar.
Status: ApprovedPoints: 5
Operational - The Pledging Ceremony is performed as outlined in the Delta Upsilon Ritual Book.
Pledging Ceremony Agenda
itinerary of how the ceremony will progress
Status: ApprovedPoints: 5
Development of Character - The chapter Executive Board has an executive retreat.
Executive Board Retreat (Fall 2018)
Overview of our executive board retreat, who attended, dates, and what was discussed; picture of us unpacking with Hoover (house dog)
Status: ApprovedPoints: 5
Operational - The Pledging Ceremony is performed as outlined in the Delta Upsilon Ritual Book.
7. The Pledging Ceremony is performed as outlined in the Delta Upsilon Ritual Book.
Please consider this the CEP submission for the Delta Upsilon Cal Poly Chapter for the Operational category listing that ""The Pledging Ceremony is performed as outlined in the Delta Upsilon Ritual Book."".|| Below is an overview of the Pledging ceremony.|
Status: ApprovedPoints: 5
Operational - Receipts are required for any reimbursement to members who use personal funds for chapter supplies.
70. VP of Finance - Receipts are required for any reimbursement to members who use personal funds for chapter supplies.
|Please consider this the CEP submission for the Delta Upsilon Cal Poly Chapter for the Operational category listing that ""Receipts are required for any reimbursement to members who use personal funds for chapter supplies."".|| Below is an overview of the Reimbursement Policy.|
Status: ApprovedPoints: 3
Operational - A promissory note is secured from each brother who does not pay his dues on time. Past due or extended payment plans should be disclosed at each chapter meeting in the VP Finance's report.
Cal Poly Promissory Note
I used the template from the IHQ website to create the promissory notes we used this quarter.
Status: ApprovedPoints: 3
Promotion of Friendship - The chapter hosts a recruitment event where alumni are invited and attend.
DU Recruitment Event With Alumni
The Brothers of Delta Upsilon Cal Poly hosted a rush event for potential new members with our alumni. Not all alumni who were invited were able to attend, however we did get a great turn out by some alumni.
Status: ApprovedPoints: 1
Operational - The Ritual Team properly prepares and rehearses Ritual before Initiation.
Initiation Ceremony Practice Schedule
Schedule with names of who was in attendance as well as the names of all three members of the ritual team
Status: ApprovedPoints: 5
Advancement of Justice - The chapter has a written code of conduct for all members to sign at the beginning of each academic year.
20. The chapter has a written code of conduct for all members to sign at the beginning of each academic year.
Please consider this the CEP submission for the Delta Upsilon Cal Poly Chapter for the Advancement of Justice category listing that ""The chapter has a written code of conduct for all members to sign at the beginning of each academic year."".|| Below is the copy of the code of conduct, a list of members who signed it, and the date it was signed.|
Status: ApprovedPoints: 5
Diffusion of Liberal Culture - The chapter has a cultural event during recruitment in which potential new members are invited and attend.
142. The chapter has a cultural event during recruitment in which potential new members are invited and attend.
Please consider this the CEP submission for the Delta Upsilon Cal Poly Chapter for the Diffusion of Liberal Culture category listing that ""The chapter has a cultural event during recruitment in which potential new members are invited and attend."".|| Below is an overview of our cultural event during recruitment.|
Status: ApprovedPoints: 2
Operational - The families of all associate members and chapter members receive appropriate financial information regarding member/associate member dues, payments, initiation fees, housing fees (when applicable) and collection polices.
Parent Financial Information
Attached is a copy of the financial information send to the parents of all brothers in the Fraternity.
Status: ApprovedPoints: 5
Advancement of Justice - The chapter has a written procedure for event management duty (sober monitors) and a written rotation which includes all chapter members.
Event Manager Procedure
Attached is a copy of the information we give to the VP of Loss Prevention regarding event manager procedure.
Status: ApprovedPoints: 3
Operational - The date of Initiation will be made clear at the beginning of the associate member period.
Initiation Date
Attached is the document we give associate members at the beginning of the semester letting them know when their initiation is.
Status: ApprovedPoints: 3
Advancement of Justice - Each member participates or attends at least one philanthropy event sponsored by another Greek organization or campus group.
Philanthropy Participation
Attached is a copy of the excel sheet where we record the philanthropy points each brother gets throughout the semester. They receive a point every time they attend a philanthropy event. Everyone in the brotherhood attended at least one event.
Status: ApprovedPoints: 5
Operational - The chapter's Roll Book and Ritual Books are in good condition and stored in a fireproof location.
Ritual and Roll Book Maintenance
Attached is the PDF that we give to each new VP of administration in which we inform them on how to take care of the ritual and roll books.|
Status: ApprovedPoints: 3
Operational - The chapter maintains an up-to-date names list throughout the entire year and asks brothers for updates frequently. Please note this is not a roster, but a recruitment tool.
List of Names
Attached is our list of names for Fall 2018. We had brothers add potential rushees to this list in preparation for the upcoming Spring.
Status: ApprovedPoints: 3
Promotion of Friendship - The chapter utilizes new members in the recruitment process. For example, asking new members to invite unaffiliated friends to recruitment events, sharing prospective names, etc.
Associate Member Recruitment
We get our incoming class involved in rush every semester and make sure they are inviting their friends to DU events throughout the semester. Attached is a document we give the new class explaining what is expected of them from the rush committee.
Status: ApprovedPoints: 3
Operational - Receipts are required for any reimbursement to members who use personal funds for chapter supplies.
Reimbursement Policy
Attached is a copy of the reimbursement policy we send to every active at the beginning of the semester.
Status: ApprovedPoints: 3
Operational - Chapter financial information is advertised to potential new members during the recruitment process. This information should include associate member dues, initiation fees, housing fees, and member dues.
Recruitment Financial Information
Attached is a copy of the financial information we give prospective associate members during rush.
Status: ApprovedPoints: 5
Operational - A promissory note is secured from each brother who does not pay his dues on time. Past due or extended payment plans should be disclosed at each chapter meeting in the VP Finance's report.
Promissory Note
Attached is a template of the note we send to brothers when they haven't paid their dues on time.
Status: ApprovedPoints: 3
Development of Character - Each member of the chapter is involved in at least one campus activity outside of the chapter.
Campus Involvement
Attached is a list of all members of our chapter and the clubs/sports they are involved in. Responses where recorded via a google form.
Status: ApprovedPoints: 5
Operational - The chapter's Roll Book and Ritual Books are in good condition and stored in a fireproof location.
Roll & Ritual Procedure
See attached document
Status: ApprovedPoints: 3
Diffusion of Liberal Culture - 50% of chapter members are in possession of a valid national passport.
Passport holding members
A survey was sent out to see what members possess a valid passport. The responses where then collected using google forms. Currently, 63.16% of our members possess a valid passport. A list of who does and who does not own a passport is attached in this submission.
Status: ApprovedPoints: 3
Operational - The chapter conducts a recruitment skill set seminar.
The Purpose of Recruiting presentation by Max Behnke
During chapter our VP of Recruitment Max Behnke gave a presentation expressing the importance to recruitment and how to present Delta Upsilon to people of potential interest/who seem like the fraternity would benefit from their involvement. 30 of the 33 members were in attendance. Potential ways to improve this event would be to give a more interactive presentation that had more engagement with the chapter.
Status: ApprovedPoints: 5
Operational - VP Finance has key responsibilities and a timeline of his duties outlined in a written (can be electronic) document to use for officer transition.
VP Finance Key Responsibilities and Duties
Attached is a copy of the key responsibilities and duties of the Carthage Chapter's VP of Finance used for officer transitions.
Status: ApprovedPoints: 3
Diffusion of Liberal Culture - The chapter catalogs and records individual member's inclusion in structured global experiences (i.e. university, fraternity, or faith-based sponsored service trip, study abroad, etc.; does not have to be international).
List of Global Experiences
Attached is a list of each member's global experiences. This data was recorded via a google form.
Status: ApprovedPoints: 5
Promotion of Friendship - The chapter hosts an alumni speaker outside of Initiation.
Life After Carthage presentation by Mark Wirtz
Recent Alumni to the Carthage chapter Mark Wirtz gave a presentation on what life is like after college, and the challenges we will face. 28 of our 33 members attended the event. Potential ways to improve this event would be to have notified the chapter of the presentation several weeks in advance to increase attendance. A preemptive survey would have benefited the chapter as well so we could have had a voice in what the presentation was on.
Status: ApprovedPoints: 3
Operational - Receipts are required for any reimbursement to members who use personal funds for chapter supplies.
Receipt Bylaw
Attached are sections of the Carthage Chapter's Bylaws regarding receipts.
Status: ApprovedPoints: 3
Operational - A promissory note is secured from each brother who does not pay his dues on time. Past due or extended payment plans should be disclosed at each chapter meeting in the VP Finance's report.
Payment Plan Template
Attached is the Carthage Chapter's promissory note template.
Status: ApprovedPoints: 3
Operational - The chapter creates a master calendar, which includes all chapter events and campus cultural events, and distributes (can be electronically) to all members by the first week of classes.
Chapter Google Calendar
The chapter google calendar is shared with all members of the chapter and is edited regularly by the VP of administration. As soon as new members are initiated into the chapter, they are added to the calendar. This calendar has been maintained for 1 year. There is not an additional tab to add the month of September in this form.
Status: ApprovedPoints: 3
Operational - The families of all associate members and chapter members receive appropriate financial information regarding member/associate member dues, payments, initiation fees, housing fees (when applicable) and collection polices.
New Member Financial Information
Attached is a copy of financial information new associate members receive upon pinning.
Status: ApprovedPoints: 3
Operational - VP Finance develops a balanced budget for all expenses with 5% saved for emergency reserve, with the assistance of the Executive Board and the Alumni Treasurer.
Budget with Emergency Reserve
Attached is a copy of the Carthage Chapter's spring 2019 budget with a 5% emergency reserve.
Status: ApprovedPoints: 3
Operational - VP Administration has key responsibilities and a timeline of his duties outlined in a written (can be electronic) document to use for officer transition
VP of administration position description.
Our position description is kept on our google drive. Each incoming E-board member has access to this document and can add to it as they see fit.
Status: ApprovedPoints: 1
Development of Character - At least 25% of all initiated members hold elected leadership positions in other campus organizations.
List of Elected Positions Current Members Hold.
Attached is a list of elected positions and where they hold them of all currently active members of our chapter. This data was collected using a google form.
Status: ApprovedPoints: 3
Advancement of Justice - The chapter has a written procedure for event management duty (sober monitors) and a written rotation which includes all chapter members.
LP advancement of justice
The chapter has a written procedure for event management duty (sober monitors) and a written rotation which includes all chapter members.
Status: ApprovedPoints: 3
Operational - Associate members attend chapter meetings and the Associate Member Class President gives a report at these chapter meetings.
Member Ed Operation ANM attend meetings
Associate members attend chapter meetings and the Associate Member Class President gives a report at these chapter meetings.
Status: ApprovedPoints: 3
Operational - The chapter utilizes its social media for recruitment and updates the site(s) regularly.
Recruitment Operarational Social Media
The chapter utilizes its social media for recruitment and updates the site(s) regularly.
Status: ApprovedPoints: 3
Development of Character - The chapter has short- and long-term goals established for the semester.
Long short term goals
The chapter has short- and long-term goals established for the semester.
Status: ApprovedPoints: 5
Promotion of Friendship - The chapter utilizes new members in the recruitment process. For example, asking new members to invite unaffiliated friends to recruitment events, sharing prospective names, etc.
Recruitment Friendship unaffiliated
The chapter utilizes new members in the recruitment process. For example, asking new members to invite unaffiliated friends to recruitment events, sharing prospective names, etc.
Status: ApprovedPoints: 3
Development of Character - The chapter has a structured academic review committee that meets with all members not meeting the chapter minimum standards.
CEP Academics
The chapter has a structured academic review committee that meets with all members not meeting the chapter minimum standards.
Status: ApprovedPoints: 5
Advancement of Justice - The chapter hosts a meeting where Loss Prevention policies are discussed with at least 90% of the chapter membership.
LP advancement of justice 2
The chapter hosts a meeting where Loss Prevention policies are discussed with at least 90% of the chapter membership.
Status: ApprovedPoints: 5
Promotion of Friendship - The chapter hosts an alumni speaker outside of Initiation.
External promotion of friendship
The chapter hosts an alumni speaker outside of Initiation.
Status: ApprovedPoints: 3
Advancement of Justice - The chapter advertises to all potential members any financial scholarships available to members or new members.
Recruitment Advancement of justice scholarships
The chapter advertises to all potential members any financial scholarships available to members or new members.
Status: ApprovedPoints: 3
Development of Character - The chapter and its members follow Delta Upsilon Loss Prevention policies and procedures at any event where alcohol is present.
LP Development of Character Alc events
The chapter and its members follow Delta Upsilon Loss Prevention policies and procedures at any event where alcohol is present.
Status: ApprovedPoints: 5
Operational - The chapter hosts a meeting where an overview of the Men of Merit Chapter Standards Program and an update on the chapter's progress is provided to 75% of the membership.
Men of Merit
The chapter hosts a meeting where an overview of the Men of Merit Chapter Standards Program and an update on the chapter's progress is provided to 75% of the membership.|
Status: ApprovedPoints: 5
Operational - The chapter publishes (paper or electronically) an alumni/parent newsletter.
External Operational
The chapter publishes (paper or electronically) an alumni/parent newsletter.
Status: ApprovedPoints: 3
Operational - Two officer signatures are required on all checks written by the chapter and no chapter credit cards are in existence (debit cards are okay).
Officer signatures
Two officer signatures are required on all checks written by the chapter and no chapter credit cards are in existence (debit cards are okay).
Status: ApprovedPoints: 3
Development of Character - The chapter Executive Board has an executive retreat.
Exec Retreat
The chapter Executive Board has an executive retreat.
Status: ApprovedPoints: 3
Promotion of Friendship - The chapter hosts a recruitment event where alumni are invited and attend.
Recruitment Promotion of Friendship Alumni event
The chapter hosts a recruitment event where alumni are invited and attend.
Status: ApprovedPoints: 3
Operational - Chapter has at least three outside facilitators conduct sessions for the Associate Member Education Program. Outside facilitators must be individuals from outside the chapter, such as faculty, staff, advisors, alumni or local community members.
Member Ed Operational 3 outside speakers
Chapter has at least three outside facilitators conduct sessions for the Associate Member Education Program. Outside facilitators must be individuals from outside the chapter, such as faculty, staff, advisors, alumni or local community members.
Status: ApprovedPoints: 5
Promotion of Friendship - The chapter invites parents, faculty, staff and alumni to the Initiation Ceremony by written or electronic correspondence at least two weeks prior to ceremony.
Initiation inviting
The chapter invites parents, faculty, staff and alumni to the Initiation Ceremony by written or electronic correspondence at least two weeks prior to ceremony.
Status: ApprovedPoints: 5
Operational - The families of all associate members and chapter members receive appropriate financial information regarding member/associate member dues, payments, initiation fees, housing fees (when applicable) and collection polices.
Financial info
The families of all associate members and chapter members receive appropriate financial information regarding member/associate member dues, payments, initiation fees, housing fees (when applicable) and collection polices.
Status: ApprovedPoints: 5
Operational - The Initiation Ceremony is performed as outlined in the Delta Upsilon Ritual Book.
Initiation Ceremony
The Initiation Ceremony is performed as outlined in the Delta Upsilon Ritual Book.
Status: ApprovedPoints: 5
Advancement of Justice - The chapter has an established judicial board that follows written policies and procedures for appropriate situations.
Judicial board
The chapter has an established judicial board that follows written policies and procedures for appropriate situations.
Status: ApprovedPoints: 5
Operational - The Pledging Ceremony is performed as outlined in the Delta Upsilon Ritual Book.
Pledging Ceremony
The Pledging Ceremony is performed as outlined in the Delta Upsilon Ritual Book.
Status: ApprovedPoints: 5
Operational - The chapter follows the Fraternity-mandated Associate Member Education Program time period. This means Pledging to Initiation is no longer than 8 weeks (unless specific exemptions have been provided by IHQ).
Member Ed Operational Followed program time
The chapter follows the Fraternity-mandated Associate Member Education Program time period. This means Pledging to Initiation is no longer than 8 weeks (unless specific exemptions have been provided by IHQ).
Status: ApprovedPoints: 5
Advancement of Justice - Each member participates in at least one service event sponsored by another Greek organization or campus group.
External advancement service
Each member participates in at least one service event sponsored by another Greek organization or campus group.
Status: ApprovedPoints: 3
Operational - The chapter creates a master calendar, which includes all chapter events and campus cultural events, and distributes (can be electronically) to all members by the first week of classes.
Master Calendar
The chapter creates a master calendar, which includes all chapter events and campus cultural events, and distributes (can be electronically) to all members by the first week of classes.
Status: ApprovedPoints: 3
Diffusion of Liberal Culture - The chapter submits a news update to the university newspaper on programming, philanthropies and overall chapter successes.
External diffusion of liberal culture
The chapter submits a news update to the university newspaper on programming, philanthropies and overall chapter successes.
Status: ApprovedPoints: 3
Promotion of Friendship - Chapter hosts a substance-free associate member retreat.
Member Ed promotion of friendship retreat
Chapter hosts a substance-free associate member retreat.
Status: ApprovedPoints: 5
Operational - The chapter develops recruitment materials and utilizes available resources designed to educate potential members and their families about the benefits of membership in Delta Upsilon.
Recruitment Operation Recruitment materials
The chapter develops recruitment materials and utilizes available resources designed to educate potential members and their families about the benefits of membership in Delta Upsilon.
Status: ApprovedPoints: 3
Promotion of Friendship - All formal and informal recruitment events are alcohol-free.
Recruitment Alc free
All formal and informal recruitment events are alcohol-free.
Status: ApprovedPoints: 5
Advancement of Justice - The parents of associate members are provided an overview of the Associate Member Education Program and the expectations of membership.
Member ed Overview
The parents of associate members are provided an overview of the Associate Member Education Program and the expectations of membership.
Status: ApprovedPoints: 3
Operational - The chapter maintains an up-to-date names list throughout the entire year and asks brothers for updates frequently. Please note this is not a roster, but a recruitment tool.
Names list
The chapter maintains an up-to-date names list throughout the entire year and asks brothers for updates frequently. Please note this is not a roster, but a recruitment tool.
Status: ApprovedPoints: 3
Operational - Chapter submits chapter news to the IHQ communications team for the DU Quarterly by stated due date.
Admin Messages
Chapter submits chapter news to the IHQ communications team for the DU Quarterly by stated due date.
Status: ApprovedPoints: 3
Operational - The Ritual Team properly prepares and rehearses Ritual before Initiation.
Rehearse initiation
The Ritual Team properly prepares and rehearses Ritual before Initiation.
Status: ApprovedPoints: 5
Development of Character - There is no use of chapter funds for the purchase of alcohol (i.e. slush funds, social funds, portions of house dues, special assessment, extra dues, separate accounts, etc.).
Finance Character no slush fund
There is no use of chapter funds for the purchase of alcohol (i.e. slush funds, social funds, portions of house dues, special assessment, extra dues, separate accounts, etc.).
Status: ApprovedPoints: 5
Advancement of Justice - Each member participates or attends at least one philanthropy event sponsored by another Greek organization or campus group.
External advancement philanthropy
Each member participates or attends at least one philanthropy event sponsored by another Greek organization or campus group.
Status: ApprovedPoints: 3
Operational - Chapter financial information is advertised to potential new members during the recruitment process. This information should include associate member dues, initiation fees, housing fees, and member dues.
Recruitment operational finances
Chapter financial information is advertised to potential new members during the recruitment process. This information should include associate member dues, initiation fees, housing fees, and member dues.
Status: ApprovedPoints: 5
Promotion of Friendship - The chapter utilizes new members in the recruitment process. For example, asking new members to invite unaffiliated friends to recruitment events, sharing prospective names, etc.
Recruitment promotion of Friendship utilize new members
The chapter utilizes new members in the recruitment process. For example, asking new members to invite unaffiliated friends to recruitment events, sharing prospective names, etc.
Status: ApprovedPoints: 3
Promotion of Friendship - The chapter maintains an open ceremony for the Initiation of its members by having alumni, family, faculty and staff in attendance.
Open Initiation Ceremony
The chapter maintains an open ceremony for the Initiation of its members by having alumni, family, faculty and staff in attendance.
Status: ApprovedPoints: 2
Operational - The chapter's Roll Book and Ritual Books are in good condition and stored in a fireproof location.
Admin Safekeeping of book
The chapter's Roll Book and Ritual Books are in good condition and stored in a fireproof location.
Status: ApprovedPoints: 3
Operational - Receipts are required for any reimbursement to members who use personal funds for chapter supplies.
Finance Reimbursements
Receipts are required for any reimbursement to members who use personal funds for chapter supplies.
Status: ApprovedPoints: 3
Promotion of Friendship - All Big Brothers participate in the Big Brother Orientation session as outlined within the Associate Member Education Program. Additionally, all Big Brothers create a calendar for the semester based on the outline in the Big Brother Guide.
Big brother orientation
All Big Brothers participate in the Big Brother Orientation session as outlined within the Associate Member Education Program. Additionally, all Big Brothers create a calendar for the semester based on the outline in the Big Brother Guide.
Status: ApprovedPoints: 4
Operational - The chapter maintains an active recruitment committee with written committee goals and written individual goals.
Recruitment Committee
Chapter maintains an active recruitment committee with written goals.
Status: ApprovedPoints: 3
Promotion of Friendship - The Big Brother/Little Brother reveal is conducted in accordance with the guidelines within the Associate Member Education Program, DU Loss Prevention policies, and all other Fraternity policies.
Member Ed Promotion of friendship big brother
The Big Brother/Little Brother reveal is conducted in accordance with the guidelines within the Associate Member Education Program, DU Loss Prevention policies, and all other Fraternity policies.
Status: ApprovedPoints: 5
Advancement of Justice - The chapter has a service event during recruitment in which potential members are invited to and attend.
Recruitment advancement of Justice service
The chapter has a service event during recruitment in which potential members are invited to and attend.
Status: ApprovedPoints: 3
Advancement of Justice - The chapter has a written procedure for event management duty (sober monitors) and a written rotation which includes all chapter members.
Event Management
The Chicago Chapter keeps a written procedure in which the various shifts and responsibilities for events are gone over in detail along with instructions on proper conduct in the case of any potential hazards or potential violations of the chapter's rules (e.g. if a guest appears hostile or threatening to other guests, get the attention of other brothers before politely asking the parties involved if everything is alright). For each event, there is a Brother from each year and the current pledge class that serves event management duty. Brothers and Associate Members are ""seeded"" at random at the beginning of the quarter. The Director of Loss Prevention coordinates event shifts and responsibilities, such as standing at the entrances and patrolling the party to make sure everyone is safe.||Attached is a copy of our event management policy. |
Status: ApprovedPoints: 3
Promotion of Friendship - Chapter hosts a substance-free associate member retreat.
Substance-free Retreat
On Saturday, October 27th, the brotherhood traveled to nearby Jackson Park to play some rounds of golf, watch college football, and kick back and relax after a stressful week of midterms.
Status: ApprovedPoints: 5
Operational - Associate members attend chapter meetings and the Associate Member Class President gives a report at these chapter meetings.
Associate Member Minutes
All associate members attend our weekly chapter meetings at 6:00pm on Sundays. The minutes from a chapter meeting for the associate member class president, Harry Strauss, included: updates to the improvements in our kitchen, the class' ideas on new philanthropy organizations to partner with, and an overall discussion on how their education has gone so far.
Status: ApprovedPoints: 3
Advancement of Justice - The parents of associate members are provided an overview of the Associate Member Education Program and the expectations of membership.
Associate Member Parents
The parents of associate members are provided an overview of the Associate Member Education Program and the expectations of membership. The letter was sent by then President Peter Simotas.||Brother Peter Simotas|President|Delta Upsilon Chicago Chapter|pesimotas@uchicago.edu||Dear Sir and/or Ma'am| | I am pleased to announce that your son has chosen to accept our bid and has chosen to undergo the pledge process of Delta Upsilon over the next 8 weeks, followed by a formal ceremony in which your son will become a full associate member of Delta Upsilon.| As a member of Delta Upsilon your son will have a certain criteria and personal image to upkeep. Your son will also have the responsibility to meet the following requirements:|1. Your son must score 90% or higher on his final exam.|2. Your son must keep up to date on chapter payments|3. Your son must have his pledge and initiation fee in before the day of initiation.|4. Your son must pass the vote of membership required by the chapter by-laws.|5. Your son must act as a responsible member by representing the Fraternity and his school in a positive light at all times.||Your son will have two main tests based upon our history, rules and regulations, even information relating specifically to members of our chapters. He must also adhere to our Honor Code:|1. He must accept his position as an associate member with all pride, honor, and gratitude.|2. To learn, study, and live by the Principles of Delta Upsilon.|3. To be especially helpful and mindful of the needs of his pledge brothers and members of the chapter.|4. To treat every visitor to the chapter house and/or any chapter event as his own personal guest.|5. To act in a mature manner, always upholding the high moral standards of Delta Upsilon.|6. To work for the chapter, devoting time and talent towards its successful operation.|7. To attend all classes and to manage his time effectively so as to meet or exceed my academic potential.|8. To uphold his financial obligations to Delta Upsilon and to the chapter.|9. To support Delta Upsilon at every opportunity.|10. To expect to receive the same courtesies and respect from all his fellow DUs.||Your son has chosen to join our brotherhood that will be a part of his life now just during the duration of his post-secondary education but for life. This is a life choice that you should be proud that your son has chosen to make. He will grow and gain life experience during his many years with us and we are proud and waiting for initiation to call him brother.||Dikaia Upotheke,|Justice Our Foundation| ||Brother Peter Simotas|
Status: ApprovedPoints: 5
Operational - The chapter creates a master calendar, which includes all chapter events and campus cultural events, and distributes (can be electronically) to all members by the first week of classes.
Master Calendar
Below is a copy of the Brotherhood Calendar, Fall Quarter 2018. On September 30th, a day before the start of spring quarter, the master calendar was distributed to all members.||September 30 - Executive committee meeting|October 1 - Fall quarter Begins|October 7 - First chapter meeting of the quarter|October 9 - Scholarship Series cultural event|October 11 - The chapter will hold a social with Alpha Omicron Pi|October 12 - Bowling service event|October 14 - UChicago Medicine's Race for the Kids 5k race/walk, Chapter meeting|October 16 - Participants will play in the first flag football game of the season|October 20 - The chapter will host a retreat with DUI Director of Loss Prevention|October 21 - Chapter meeting, participate in aKDPhi's philanthropy events throughout the week|October 24 - The chapter will hold a social with Pi Beta Phi|October 27 - Substance-free retreat at Jackson Park|October 28 - Chapter meeting|November 3 - Swim meet, several brothers will be competing. Loss Prevention Meeting.|November 4 - Chapter meeting, City Elementary representative coming to speak to chapter|November 9 - Attending the Illinois Student Sexual Misconduct Conference|November 10 - The chapter will hold a social with Alpha Omicron Pi|November 11 - Chapter meeting|November 16-18 - Executive retreat|December 2 - Chapter meeting, Philanthropy brief from Pi Beta Phi for Arrowfest|December 7 - Secret Santa with whole chapter|December 10 - Final Exams begin|December 14 - Fall Quarter ends
Status: ApprovedPoints: 3
Promotion of Friendship - The Big Brother/Little Brother reveal is conducted in accordance with the guidelines within the Associate Member Education Program, DU Loss Prevention policies, and all other Fraternity policies.
Big/Little Brother Guidelines
At the Chicago chapter, the chapter is in accordance with the Big Brother / Little Brother conduct and guideline reveal. Please see our alumni letter attached.
Status: ApprovedPoints: 5
Advancement of Justice - The chapter has an established judicial board that follows written policies and procedures for appropriate situations.
Judicial Board
The chapter has a Judicial Review Board consisting of elected members Benjamin Broner, Nick Ogilvie, and Owen Elrifi. If a member of the chapter is found to have committed an action that violates the chapter's code of conduct, Delta Upsilon policies or chapter-specific policies, the Judicial Review Board may suspend that member or take other appropriate measures of action. The Judicial Review Board's policies and procedures can be found in Article VI of our chapter's Constitution and Bylaws (attached). So far, there has been a case the board has heard regarding accidental damage to the house. A brother mistakenly damaged the handle to a bathroom on the second floor and was charged a fine to replace the doorknob. After the brother completed the fine, the damage was fixed and the bathroom door is fully functioning.
Status: ApprovedPoints: 5
Operational - Two officer signatures are required on all checks written by the chapter and no chapter credit cards are in existence (debit cards are okay).
Two Signatures
The Chicago chapter has one chapter debit card (and of course, no credit cards) under the name of Treasurer Andrew Mamo with the local Hyde Park Bank. Any check issued by the chapter must have the signatures of Andrew and one other executive committee member, such as the President (Peter Simotas) or the Vice President (Henry Connolly). As we transition to new leadership, the roles will be conducted by Harry Mash (Treasurer), Jack Potrykus (President), and Joshua Zalkowitz (Vice President). Attached is a photo with such a check as an example.
Status: ApprovedPoints: 3
Operational - The chapter's Roll Book and Ritual Books are in good condition and stored in a fireproof location.
Ritual Book Safekeeping
At the Chicago Chapter, our chapter roll book and our ritual books, as well as other documents important to the chapter, are stored in a fireproof safe in President Peter Simotas' room. Peter ensures that the books and documents are maintained in good condition. He follows the procedure of being the only member with the passcode to the fireproof safe and checks it weekly to guarantee its safety. Following the appointment of our new chapter president, Jack Potrykus, he will continue the safekeeping procedures.
Status: ApprovedPoints: 3
Advancement of Justice - Each member participates or attends at least one philanthropy event sponsored by another Greek organization or campus group.
Philanthropy Event
Earlier this year, the chapter participated in several philanthropy events sponsored by other Greek organizations and campus groups. Among them was UChicago Medicine's 2018 RBC Race for the Kids. The Race is a research fundraiser for UChicago's Comer Children's Hospital and offers families and friends a fruitful day of support for children's health. With the assistance of brothers on the track / cross country teams as well as others, the chapter participated in this amazing event. Attached is a photo of two third-year brothers, Ruben Abbou and Harry Mash, after their successful runs.
Status: ApprovedPoints: 5
Development of Character - There is no use of chapter funds for the purchase of alcohol (i.e. slush funds, social funds, portions of house dues, special assessment, extra dues, separate accounts, etc.).
Chapter Funds
At the Chicago chapter, there is no use of chapter funds for the purchase of alcohol. Please see our alumni letter attached.
Status: ApprovedPoints: 5
Operational - The chapter follows the Fraternity-mandated Associate Member Education Program time period. This means Pledging to Initiation is no longer than 8 weeks (unless specific exemptions have been provided by IHQ).
Associate Member Education Program Time Period
At the Chicago chapter, the chapter follows the Fraternity-mandated Associated Member Education Program time period. Please see our alumni letter attached.
Status: ApprovedPoints: 5
Operational - The chapter maintains an up-to-date names list throughout the entire year and asks brothers for updates frequently. Please note this is not a roster, but a recruitment tool.
Names List
The chapter utilizes Google Docs and Google Sheets in order to maintain a list of students interested in recruitment to our chapter. We take note of the students' names, hometowns, high schools, phone numbers, and write a brief comment about what we've learned about them. We use this as a primary means of staying in contact with those interested in joining our Brotherhood.
Status: ApprovedPoints: 3
Development of Character - The chapter and its members follow Delta Upsilon Loss Prevention policies and procedures at any event where alcohol is present.
Loss Prevention Policies & Procedures
At the Chicago chapter, the chapter and its members follow Delta Upsilon Loss Prevention policies and procedures at any event where alcohol is present. Please see our alumni letter attached.
Status: ApprovedPoints: 5
Operational - The Initiation Ceremony is performed as outlined in the Delta Upsilon Ritual Book.
Initiation Ceremony
New Brothers from our Fall 2018 recruitment cycle will be initiated into the fraternity according to the Ritual Book - the planned date is January 18, 2019. Each will sign their name, having received an invitation prior to the event, and sing ""Hail, Delta Upsilon,"" and ""It Was Founded by Our Fathers,"" a song which bears particular importance to our chapter, as it plays a central role our annual inter-fraternity sing performance. All components of the ritual shall be followed.
Status: ApprovedPoints: 5
Operational - The Pledging Ceremony is performed as outlined in the Delta Upsilon Ritual Book.
Pledging Ceremony
Just like the Initiation Ceremony, the Pledging Ceremony is performed as outlined in the Delta Upsilon Ritual Book.
Status: ApprovedPoints: 5
Operational - The families of all associate members and chapter members receive appropriate financial information regarding member/associate member dues, payments, initiation fees, housing fees (when applicable) and collection polices.
Families and Finance
Andrew Mamo|Delta Upsilon, Chicago Chapter|5714 South Woodlawn Avenue|Chicago, IL 60637||[names of brother's parents]||Dear [names of brother's parents],||I am writing to you on behalf of the Chicago chapter of Delta Upsilon, where your son is an associate member. Because we believe in the importance of openness in financial matters, this letter will explain the charges your son has agreed to pay to the chapter. To give you an idea of how DU Chicago spends its money, I have attached a copy of this quarter's budget.| |Fee Amount Due Explanation| |A.M. Fee $70 Immediately This fee goes to DU International to cover |the Associate Member fee||Initiation $200 At Initiation This fee goes to DU International to pay the |General administrative costs of the |fraternity.||Dues $300 2nd Quarter This fee goes primarily to cover local |chapter and house expenses. For an explanation of how the chapter spends money, see the attached budget for this quarter. Additionally, $200 per year goes to DU International, the majority of which covers chapter insurance.| ||All overdue bills not accompanied by a written explanation will be assessed a late payment fee of $20. Additionally, voting rights and privileges of consuming chapter goods will be suspended for brothers whose dues are more than one quarter overdue.|At DU Chicago, we are proud to have some of the lowest dues of all fraternities on campus. We keep dues low by carefully managing the chapter's finances.||Sincerely,||Andrew Mamo|Treasurer, Delta Upsilon, Chicago Chapter|
Status: ApprovedPoints: 3
Diffusion of Liberal Culture - The chapter has a cultural event during recruitment in which potential new members are invited and attend.
Cultural Event
On October 9th, the Chicago Chapter of Delta Upsilon held a Scholarship Series event, wherein brothers addressed current members and potential new members were invited to learn about the cultural experiences that the brothers had to share. ||Speakers included Harry Mash, who compared the similarities and differences in his educational experiences between the United States and his hometown of London, England, Ruben Abbou, who spoke about his identity as simultaneously feeling both Algerian and French, and Zachary Weiner, who spoke about his time on Birthright Israel.|
Status: ApprovedPoints: 3
Development of Character - The chapter has short- and long-term goals established for the semester.
SMART Goals
On September 30th, a day before the start of fall quarter, the executive committee took some time out of its meeting to review the successes and failures of fall quarter and to generate a list of goals for the upcoming quarter and for the long-term. This list was then shared with rest of the chapter, who could suggest additions.||Using the SMART Goals model, our chapter established:||�ۢ Specific:| o Prepare for upcoming sorority philanthropy events, such as Delta Gamma's Anchorslam and Alpha Omicron Pi's Alpha Games| o Add new washing and drying machines in the laundry room| o Add new kitchen appliances|�ۢ Measurable: | o Recruit a class of at least 9 associate members - we managed to increase membership with a class of 10| o Collect 100% of dues from brothers|�ۢ Achievable:| o Plan a recreational brotherhood event - paintball event, but also tasty dinner options throughout Chicago|�ۢ Relevant: | o Strengthen our relations with Chicago chapter alumni| o Cultivate a stronger on-campus presence|�ۢ Time bound:| o Meeting with associate members throughout the education process to ensure our implementation of the Four Founding Principles and their relevance to the associate members
Status: ApprovedPoints: 5
Operational - The Ritual Team properly prepares and rehearses Ritual before Initiation.
Ritual Team
The ritual team, consisting of chapter president Jack Potrykus and associate member educators Lucas Schreiber, Marcos Dymond, and Reiji Mennit have thoroughly prepared and rehearsed the initiation ritual before it takes place. They have met beforehand over the month of December to go over the entire ritual a couple of times in order to ensure a formal, smooth, and accurate speech on the event's date. For the 2018 fall class, the initiation will take place on January 18, 2019. Given the importance of the ritual both to the new class of brothers and the rest of the brotherhood, the ritual team will practice every day of the week leading up to that Friday.
Status: ApprovedPoints: 5
Promotion of Friendship - The chapter maintains an open ceremony for the Initiation of its members by having alumni, family, faculty and staff in attendance.
Open Initiation
Several members of our newest pledge class have chosen to invite friends and family from outside of our chapter to witness their initiation. Some examples include Harry Strauss, whose parents will be visiting stateside from their home in England; Eddie Hauser inviting his girlfriend, and George Bubrick who has invited some first-year friends from the football team (who themselves were curious about recruitment) to his initiation. They have sent the same letter that we sent to the parents to their friends, informing them of the date, January 18, 2019.||While we are glad to host members outside of the chapter, we do stress that this moment is not meant to be taken lightly, and invitations ought to be extended only to those who can understand how important this ceremony is. Nonetheless, we do not ask questions of those who do receive invitations, and are glad to host them at the ceremony.|
Status: ApprovedPoints: 5
Operational - The date of Initiation will be made clear at the beginning of the associate member period.
Initiation Date Notification
Email to Associate Members on Sunday, October 28th:||Associate members:||I hope you have all had a strong first half of fall quarter, and welcome once again to Delta Upsilon. On behalf of all the brothers here at the Chicago chapter, I must say that we are all looking forward to your initiation as brothers with great excitement and hope to get to know all of you well over the course of your associate membership. Logistically, you all will be required to attend chapter meetings every week at 6pm on Sundays. There will also be a separate meeting for just associate members and educators, wherein we can more specifically discuss pertinent issues for you all, such as chapter history, ritual, and get to know each of you better as individuals. The date of your initiation will be Friday, January 18th. As per Delta Upsilon's non-secrecy policies, please feel free to invite family, friends, and anyone else you feel should be there to witness your initiation into our family of brothers.||Warm Regards,||Lucas Schreiber|Associate Member Educator
Status: ApprovedPoints: 3
Operational - The chapter publishes (paper or electronically) an alumni/parent newsletter.
Alumni Newsletter
Brother Yoo Joon Kim was responsible for writing the last issue of Iron Key, a newsletter reviewing the events and highlights of the past term, actions and accomplishments of individual brothers and the brotherhood at large, and plans for the future. The duty will be passed onto Brother Will Mann for the future. The newsletter will be published in the summer and attached is the newsletter from last year, which will largely resemble this year's edition. Iron Key is distributed via email to all Chicago chapter alumni. Brother Mann will make great efforts this quarter to detail not only the newly initiated members, representative of the new direction in which our chapter is heading, but also to pay homage to the graduating fourth years, who have given so much to make our chapter what it is today.
Status: ApprovedPoints: 3
Promotion of Friendship - All Big Brothers participate in the Big Brother Orientation session as outlined within the Associate Member Education Program. Additionally, all Big Brothers create a calendar for the semester based on the outline in the Big Brother Guide.
Big Brother Orientation
A week into the associate member education program, the associate member educators sorted through the associate members' indicated preferences for ""fathers"" and paired ""sons"" - it is a tradition in our chapter to use these terms instead of Big / Little Brother. Before revealing these fathers to the associate member class, the to-be fathers went through an orientation led by associate member educator Lucas Schreiber, in which they went over what the program entailed. In addition to education on the standard responsibilities of the program, fathers went over how to go above and beyond in guiding their sons through the associate member education process and their first year of college. Fathers generated a calendar for father-son events and brainstormed fun ways to bond with their sons outside of the official programming, including ideas such as trips to the Museum of Contemporary Art, the United Center, and an all you can eat sushi dinner downtown. In future years, it was agreed that the event could be improved by quizzing the to-be fathers on their future responsibilities to ensure they are devoted to the program and to their sons. Attendees: Yoo Joon Kim, Zach Weiner, Tyler Raclin, Will Anema, Tommy Hagan, Patrick Brady, Ruben Abbou, Henry Clarke, and Chris Lee.
Status: ApprovedPoints: 5
Advancement of Justice - The chapter advertises to all potential members any financial scholarships available to members or new members.
Financial Scholarships Available
As a chapter, we make it very clear from the beginning of the recruitment process that one's financial situation is never a barrier to becoming a new member or a brother of Delta Upsilon. Any news about financial scholarships is forwarded to brothers to fulfill anyone's need. It is made clear when giving a bid and consistently thereafter that brothers have a confidential and comfortable relationship with the treasurer when it comes to paying dues.
Status: ApprovedPoints: 3
Promotion of Friendship - The chapter invites parents, faculty, staff and alumni to the Initiation Ceremony by written or electronic correspondence at least two weeks prior to ceremony.
Initiation Invite
Our chapter adheres to the guidelines as stated in The Cornerstone and holds an open initiation ceremony. Below is copy of an email sent by Pledge Educator Lucas Schreiber to invite non-members to our initiation ceremony. Those invited included: all parents of brothers and associate members, our beloved alumni, and faculty/staff brothers and associated members requested. ||Greetings,||My name is Lucas Schreiber and as a Pledge Educator at Delta Upsilon Chicago Chapter, I would like to formally invite you to our winter initiation ceremony, taking place next month on Friday, January 18. Initiation is the final step in the process as our associate members become our new brothers, and it would mean a great deal not only to these soon-to-be new brothers, but also to our chapter, if you were in attendance for this ceremony.||Regards,|Lucas Schreiber|
Status: ApprovedPoints: 5
Operational - The chapter utilizes its social media for recruitment and updates the site(s) regularly.
Social Media
Our chapter utilizes social media for recruitment and updates our recruitment exclusive website regularly. Brothers promote recruitment on various social media accounts including but not limited to: Facebook, Twitter, and Instagram. ||Link to recruitment website: http://rushdu.strikingly.com/ |
Status: ApprovedPoints: 3
Advancement of Justice - The chapter hosts a meeting where Loss Prevention policies are discussed with at least 90% of the chapter membership.
Loss Prevention Meeting
On November 3rd, then Director of Loss Prevention Luis Vargas spoke to the chapter and associate members and the about Loss Prevention Policies. Brother Vargas spoke emphatically on the importance of the policies, as well as highlighting the harm and legal penalties that result from prolonged alcohol abuse, the use of illegal drugs, hazing, and sexual assault. He also covered how chapter-specific rules and policies are powerful tools to create a safe environment. It was agreed that in the future, the event could be improved by detailing accounts of when Loss Prevention Policies were not met and the ramifications they had. Brothers in attendance were: Jarrod Dominguez, Jack Potrykus, Gerardo Perla, Joshua Zalkowitz, Yoo Joon Kim, Shawn Kim, Nich Arena, Zachary Wiener, Jakob Feinstein, Willem van der Eems, Harry Mash, Ronald Balutiu, Lukas Elsrode, Taye Baldinazzo, Jackson Quinn, Owen Elrifi, Andrew Mamo, Luis Vargas, Marcos Dymond, Henry Medina Connolly, Alex Cantave, Alex Markowitz, Peter Simotas, Arthur Jacobs, Jesse Berns-Zieve, Kenny Kim, Winston Wang, Jonathan Li, Ruben Abbou, Nick Ogilvie, Tom Wilson, Julian Girod, Brendan Sanderson, Michael Montoya, Tyson Miller, Elliot Painstil, Tyler Raclin, Chris Lee, Darius Kahan, Dhruv Maheshewari, Tommy Hagan, Oscar Sarkes, Aaron Casella, Morgan Wolfe, Noah Wintman, Luc Schreiber, Ben Broner, Patrick Brady, Reiji Mennitt, Will Mann, Will Anema, Brandon Huang, Aaron Guo, Christopher Lee Hemm, Arjun Chakraborty, James Flegle, Louis Levin, Reona Yamaguchi, Lowell Weisbord, and Luc Rinaldi. Associate members in attendance included: Graham Frazier, Grant Carstanjen, Josh Xu, Alex Choi, Eddie Hauser, George Bubrick, Leone Tarantelli, Charlie Blampied and Harry Strauss.
Status: ApprovedPoints: 5
Promotion of Friendship - All formal and informal recruitment events are alcohol-free.
Formal & Informal Alcohol-Free Recruitment
At the Chicago chapter, the chapter hosts formal and informal alcohol-free recruitment events. Please see our alumni letter attached.
Status: ApprovedPoints: 5
Development of Character - The chapter Executive Board has an executive retreat.
Executive Retreat
On the weekend of November 16th-18th, the executive board traveled to a small town and lodged in an AirBnB in Twin Lakes, Wisconsin. Stepping away from the bustling streets and noise of Chicago, Twin Lakes offered a perfect and serene locale for deliberation. They stayed in a secluded area with minimal distractions from the outside world, and valuable discussions were had, reflecting on a nearly complete year of service to the chapter, as well as how the executive board might best handle the transition to a new era.
Status: ApprovedPoints: 5
Development of Character - The chapter has a structured academic review committee that meets with all members not meeting the chapter minimum standards.
Academic Review Committee
As stipulated in the Bylaws, we have a Scholarship Review Board that consists of four Chapter members (Nich Arena, Alex Markowitz, Jesse Berns-Zieve, Jakob Feinstein), one Alumni member (James Harter), one University official (Jean Decety), and the Vice President of Scholarship (Elliott Paintsil), who acts as Chairman of the Board. As Chairman of the Board, the Vice President of Scholarship only has a vote in the event of a tie. Each member of the Scholarship Review Board shall serve one-year terms and, with the exception of the Alumni member, shall have a Grade Point Average, semester and cumulative, at or above 2.750. Though the chapter institutes several programs such as its mentoring program to prevent anyone from falling near the chapter's minimum standards, the board is ready to intervene if any member of the chapter is in need of guidance or help.
Status: ApprovedPoints: 5
Promotion of Friendship - The chapter utilizes new members in the recruitment process. For example, asking new members to invite unaffiliated friends to recruitment events, sharing prospective names, etc.
New Member Recruitment Process
Three members of both the Fall and Winter classes of second years - Reiji Mennit, Louis Levin, and Aaron Casella - served as rush chairs for this year's fall class. The trio worked very closely together, always keeping in constant contact, and serving as walking advertisements for the benefits of brotherhood that our Chicago chapter of Delta Upsilon has to offer. Brothers Mennit, Levin, and Casella took much advice from their fellow pledge brothers in the recruitment process. They managed to recruit a great group of ten young men for our fall class. We look forward to incorporating members of the fall class in the recruitment process next winter.
Status: ApprovedPoints: 3
Operational - The chapter hosts a meeting where an overview of the Men of Merit Chapter Standards Program and an update on the chapter's progress is provided to 75% of the membership.
Men of Merit
On October 14th, the chapter hosted a meeting overviewing the Men of Merit Standards Program. President Peter Simotas went over the Men of Merit Information Packet, detailing the importance of following the standards. It was agreed that the event could be improved by having all members read over the program beforehand, as to not raise unnecessary questions that extended the meeting. Attendees: Jarrod Dominguez, Jack Potrykus, Gerardo Perla, Joshua Zalkowitz, Yoo Joon Kim, Shawn Kim, Nich Arena, Zachary Wiener, Jakob Feinstein, Willem van der Eems, Harry Mash, Ronald Balutiu, Taye Baldinazzo, Jackson Quinn, Owen Elrifi, Andrew Mamo, Luis Vargas, Marcos Dymond, Henry Medina Connolly, Alex Cantave, Alex Markowitz, Peter Simotas, Arthur Jacobs, Jesse Berns-Zieve, Kenny Kim, Winston Wang, Jonathan Li, Ruben Abbou, Nick Ogilvie, Tom Wilson, Julian Girod, Brendan Sanderson, Michael Montoya, Tyson Miller, Elliot Painstil, Daniel Avila, Tyler Raclin, Chris Lee, Darius Kahan, Dhruv Maheshewari, Tommy Hagan, Oscar Sarkes, Aaron Casella, Morgan Wolfe, Noah Wintman, Luc Schreiber, Ben Broner, Patrick Brady, Reiji Mennitt, Will Mann, Will Anema, Brandon Huang, Aaron Guo, Christopher Lee Hemm, Arjun Chakraborty, James Flegle, Louis Levin, Reona Yamaguchi, Lowell Weisbord, and Luc Rinaldi. Associate members in attendance included: Graham Frazier, Grant Carstanjen, Josh Xu, Eddie Hauser, Alex Choi, George Bubrick, Matthew Presutti, Leone Tarantelli, Charlie Blampied, and Harry Strauss.
Status: ApprovedPoints: 5
Operational - The Ritual Team properly prepares and rehearses Ritual before Initiation.
Timeline used by VPME
This is the timeline that the previous VP of Membership Education followed in order to ensure that everyone involved with initiation was up to speed.
Status: ApprovedPoints: 3
Advancement of Justice - Each member participates or attends at least one philanthropy event sponsored by another Greek organization or campus group.
Brothers and Events Attended Spreadsheet with Photos
The following speadsheet has every philanthropic event held by other greek organizations at CNU, and which brothers attended each one. The photos attached are examples of events our brothers attended and competed in throughout the last year.
Status: ApprovedPoints: 5
Operational - President has key responsibilities and a timeline of his duties outlined in a written (can be electronic) document to use for officer transition
Basic outline of presidents duties
This is a very bare-bones structured document that is used in the transition meeting simply to facilitate conversation among the outgoing and incoming president.
Status: ApprovedPoints: 1
Promotion of Friendship - The chapter invites parents, faculty, staff and alumni to the Initiation Ceremony by written or electronic correspondence at least two weeks prior to ceremony.
Example of Initiation initiation
This is the invitation for initiation that was sent out over facebook to friends of the chapter from the university, as well as parents of the brothers
Status: ApprovedPoints: 5
Promotion of Friendship - The chapter has a written procedure, in chapter by-laws, for the extension of membership bids.
Written procedure for membership bid extension
This procedure, with its criteria, is written out in the Christopher Newport University Chapter By-Laws.
Status: ApprovedPoints: 3
Development of Character - The chapter has short- and long-term goals established for the semester.
Executive board goals
This is a document that I drew up myself and then amended with the help of the executive board at our first executive board meeting of our term.
Status: ApprovedPoints: 5
Operational - The chapter creates a master calendar, which includes all chapter events and campus cultural events, and distributes (can be electronically) to all members by the first week of classes.
Description of Electronic Calendar
Due to the master calendar for the chapter residing in a shared google calendar, which is a plug in which adds all chapter activities to the personal google calendar that is attached to the CNU email which we all have
Status: ApprovedPoints: 1
Operational - Associate members attend chapter meetings and the Associate Member Class President gives a report at these chapter meetings.
Operational CEP, Associate Member Chapter Attendance
Associate Members attended and participated in all Chapters during the Associate Member Process. The Associate Member Class President conducted a detailed report of the Associate Members' progress in the Associate Member Process. This Report included progress on the Capstone Project, Associate Member Philanthropy Event, and Associate Member Recruitment Event.
Status: ApprovedPoints: 3
Promotion of Friendship - The chapter hosts a recruitment event where alumni are invited and attend.
Rush Week Values Night
Values Night is an event the fraternity does every rush week. It provides an opportunity for potential new members to learn about the history, culture, and values of Delta Upsilon through a fraternity presentation. In addition to learning about the fraternity and its values, potential new members have the opportunity to hear the stories of membership from current members and alumni that have been invited to attend and speak. All current and past members of Delta Upsilon are invited to attend. Attached below is the Values Night presentation, as well as the Fall 2018 Rush Week Flyer that advertises Values Night with date, time and location.
Status: ApprovedPoints: 1
Diffusion of Liberal Culture - 50% of chapter members are in possession of a valid national passport.
Passport Status
Shows the roster of Active Members and the status of an active passport
Status: ApprovedPoints: 3
Operational - VP Recruitment has key responsibilities and a timeline of his duties outlined in a written (can be electronic) document to use for officer transition
VP Recruitment Key Responsibilities and Timeline of Duties
These documents provide information on the key responsibilities of the VP of Recruitment as well as a detailed timeline of the duties that must be fulfilled for the upcoming 2019 Spring semester.
Status: ApprovedPoints: 3
Operational - The chapter maintains an active recruitment committee with written committee goals and written individual goals.
Recruitment Committee Goals and Minutes
This submission contains a list of the committee roster with committee goals and individual goals. It also contains a copy of a committee meeting's minutes to prove the active status of the committee.
Status: ApprovedPoints: 3
Promotion of Friendship - The chapter utilizes new members in the recruitment process. For example, asking new members to invite unaffiliated friends to recruitment events, sharing prospective names, etc.
New Member-Led Informal Recruitment Event
These documents are from an informal recruitment event held this fall where newly initiated brothers were encouraged to invite and interact with potential new members for the prospective pledge class for the spring semester.
Status: ApprovedPoints: 3
Promotion of Friendship - The chapter is involved in freshman orientation activities such as move-in day, activity fairs, etc.
Delta Upsilon freshmen and underclassmen orientation involvement
These documents prove that Delta Upsilon takes part in freshmen and underclassmen orientation events such as the activities fair. The link to the activities fair online page for the fall of 2018 is shown below.||https://thecompass.cnu.edu/organizations?categories=5510
Status: ApprovedPoints: 1
Promotion of Friendship - The chapter maintains an open ceremony for the Initiation of its members by having alumni, family, faculty and staff in attendance.
Example of Initiation initiation
This is the invitation for initiation that shows that there is an alumni giving the charge. If you look at the locations on the left hand side, it is also clear that it was in a public space, and was open to all.
Status: ApprovedPoints: 3
Operational - The chapter conducts a recruitment skill set seminar.
Delta Upsilon Recruitment Seminar Powerpoint
Recruitment Seminar Presentation
Status: ApprovedPoints: 5
Operational - The chapter maintains an up-to-date names list throughout the entire year and asks brothers for updates frequently. Please note this is not a roster, but a recruitment tool.
Theta Class Active Potential Member List
This names list consists of potential new members that have either expressed interest to rush in the fall and have decided to postpone until spring, or have expressed interest in the fraternity for spring rush. Every name on the list has information such as phone number, brother of contact, email, GPA status, and a concise synopsis of their hobbies, interests, and how serious they are about rushing. The names are listed in alphabetical order.
Status: ApprovedPoints: 3
Operational - The chapter develops recruitment materials and utilizes available resources designed to educate potential members and their families about the benefits of membership in Delta Upsilon.
Delta Upsilon Fraternity Information and Recruitment Materials
Below are two documents that are utilized during the recruitment process to educate potential members and their families about the history, philanthropy of Delta Upsilon as well as the benefits of joining the organization.
Status: ApprovedPoints: 3
Advancement of Justice - The chapter has an established judicial board that follows written policies and procedures for appropriate situations.
Constitution Article IX - Judicial board
This is the section of our constitution that establishes and regulates the judicial board.
Status: ApprovedPoints: 5
Operational - The chapter utilizes its social media for recruitment and updates the site(s) regularly.
Delta Upsilon Social Media Accounts and designated managers
These documents present the active use of the Christopher Newport Chapter of Delta Upsilon social media account, as well as constitutional appointment of who is designated to manage them.
Status: ApprovedPoints: 1
Operational - A promissory note is secured from each brother who does not pay his dues on time. Past due or extended payment plans should be disclosed at each chapter meeting in the VP Finance's report.
CEP Promissory Note
Our forms for members, where they sign to setup a payment plan invoking responsibility upon that member to complete their financial commitment to us in a timely manner.
Status: ApprovedPoints: 3
Operational - The chapter follows the Fraternity-mandated Associate Member Education Program time period. This means Pledging to Initiation is no longer than 8 weeks (unless specific exemptions have been provided by IHQ).
Chapter followed Fraternity mandated time period for Associate Members
Associate members of the Eta Class were pinned on Saturday, September 22nd, 2018 and initiated into the Brotherhood on November 22nd, 2018 at exactly eight weeks.
Status: ApprovedPoints: 5
Operational - The chapter conducts a recruitment skill set seminar.
Delta Upsilon Recruitment Seminar Powerpoint
Recruitment Seminar Presentation
Status: ApprovedPoints: 5
Operational - The date of Initiation will be made clear at the beginning of the associate member period.
The date of initiation was made clear at the beginning of the Associate Member Period
Associate Members were informed of the date of their initiation at the beginning of the Associate Member Education period during their first membership education session. Below are minutes from that session that outline this.
Status: ApprovedPoints: 5
Development of Character - There is no use of chapter funds for the purchase of alcohol (i.e. slush funds, social funds, portions of house dues, special assessment, extra dues, separate accounts, etc.).
Letter from Adviser
Letter from Adviser on use of chapter funds
Status: ApprovedPoints: 5
Promotion of Friendship - All formal and informal recruitment events are alcohol-free.
Alochol Free Fall 2018 Rush Letter
This letter is from the faculty advisor of the Christopher Newport University Delta Upsilon Chapter. In this letter he verifies and confirms that all Delta Upsilon formal and informal rush events are free of alcohol and any kind of illegal substances.
Status: ApprovedPoints: 5
Operational - The chapter has a standard meeting agenda that the President prepares each week prior to the beginning of chapter and Executive Board meetings.
Blank Eboard and chapter minutes
This is a copy of the eboard and chapter minutes that is sent to the eboard every week to update with what they will be talking about at each meeting.
Status: ApprovedPoints: 3
Operational - The chapter has updated its Constitution and By-laws in the past 18 months.
Amendments from 11/8/2018
These are two amendments submitted to the chapter on November 8, 2018 by the constitution committee. These are simply the most recent amendments - there is consistent updates to the constitution ( currently in version 2.7)
Status: ApprovedPoints: 3
Advancement of Justice - The chapter hosts a philanthropy event to fundraise and bring awareness to the Global Service Initiative.
DU Duck Hunt Fall 2018
Brothers Dress as ducks at the CNU farmer's market, and people can pay a dollar for a balloon to throw at them. Additionally, people can pay $40 to have the whole brotherhood throw balloons at the brother of their choice. This fall semester we made $260 towards GSI.
Status: ApprovedPoints: 5
Advancement of Justice - The chapter advertises to all potential members any financial scholarships available to members or new members.
Delta Upsilon Scholarships for new and current members
This document holds information on scholarships specific for Delta Upsilon on page 8. It provides information on the McQuaid Scholarships as well as the Oak Circle Scholarships and their due dates.
Status: ApprovedPoints: 3
Promotion of Friendship - The chapter hosts an alumni speaker outside of Initiation.
Alumni Speakers Discuss Loss Prevention Tactics and Brotherhood Engagement
We had two alumni brothers, Derek and Nic, come to our chapter and speak on their experience with loss prevention and how the brotherhood could come together to create a safe environment at CNU. We elected to have them speak at our regular chapter time to ensure that all brothers would be available to hear them speak.
Status: ApprovedPoints: 1
Advancement of Justice - The chapter is involved in one women's rights issue or LGBT event (e.g. ""Take Back the Night,"" Safe Zone training).
Chapter Involvement With Take Back the Night
On April 11th of this year, our Chapter attended a Take Back the Night event to support victims of sexual assault in the CNU Community. Attached is a photograph of the Brothers attending the event.
Status: ApprovedPoints: 5
Operational - The chapter's Roll Book and Ritual Books are in good condition and stored in a fireproof location.
Procedure of Protection of the Roll/Ritual Books
A word document of the procedure the Chapter follows to ensure the protection of both the Roll and Ritual Books
Status: ApprovedPoints: 3
Advancement of Justice - The chapter has written eligibility standards for new members that includes diversity and nondiscrimination policies that mirror that of the Fraternity's Constitution and By-laws.
New Member Eligibility Standards
This submission contains excerpts from the Christopher Newport Chapter Constitution and By-Laws that display the new member eligibility standards for the fraternity.
Status: ApprovedPoints: 3
Development of Character - The chapter has written and implemented an internal academic mentor program.
Academic Mentorship Program
Our academic mentorship program is based off of the attached google form. Members pick classes they are comfortable providing mentorship in, these results are compiled into an Excel sheet and distributed to all members for reference and assistance. ||As it is a google form, the link to access the form is as follows:||https://goo.gl/forms/983O4pgsjjy4XvSw1
Status: ApprovedPoints: 4
Operational - The chapter conducts a recruitment skill set seminar.
Recruitment Skill Set Seminar
This is the submission for this criteria.
Status: ApprovedPoints: 5
Operational - VP Academic Excellence has key responsibilities and a timeline of his duties outlined in a written (can be electronic) document to use for officer transition
Officer transition form
Attached is the updated officer transition form for the VP of Academic Excellence position. This form is updated by each new VP, and tailored to the position's current role in the fraternity.
Status: ApprovedPoints: 3
Operational - The chapter develops recruitment materials and utilizes available resources designed to educate potential members and their families about the benefits of membership in Delta Upsilon.
P&M Education Materials
The submission is for above selected criteria.
Status: ApprovedPoints: 3
Operational - The chapter creates a master calendar, which includes all chapter events and campus cultural events, and distributes (can be electronically) to all members by the first week of classes.
Master Calendar
Our chapter has a Google Calendar that all brothers can access and add events for the brothers to see. Here is the link: https://calendar.google.com/calendar/r/month/2019/2/1?tab=mc&pli=1
Status: ApprovedPoints: 3
Promotion of Friendship - The chapter utilizes new members in the recruitment process. For example, asking new members to invite unaffiliated friends to recruitment events, sharing prospective names, etc.
New Members in Recruitment Process
Submission
Status: ApprovedPoints: 3
Advancement of Justice - The chapter directs members to campus tutoring and workshops/seminars.
Workshop/seminar referrals
One of the responsibilities of our VP of Academic Excellence is to scout opportunities on campus for academic and professional assistance. These are mentioned at chapter meetings, and included in meeting minutes for members who missed the meeting. Attached are examples of such referrals.
Status: ApprovedPoints: 5
Operational - The chapter maintains an up-to-date names list throughout the entire year and asks brothers for updates frequently. Please note this is not a roster, but a recruitment tool.
Names List
The submission fits the above criteria
Status: ApprovedPoints: 3
Diffusion of Liberal Culture - 50% of chapter members are in possession of a valid national passport.
Passport Data
According to an anonymous poll in our messaging app, 23 of our 33 brothers have a valid passport. This exceeds the 50% at a percentage of almost 70% of our chapter that has a passport.
Status: ApprovedPoints: 1
Operational - VP Administration has key responsibilities and a timeline of his duties outlined in a written (can be electronic) document to use for officer transition
Responsibilities
The document details the responsibilities of the VP Administration position.
Status: ApprovedPoints: 3
Advancement of Justice - Each member participates or attends at least one philanthropy event sponsored by another Greek organization or campus group.
DZ Grilled cheese
We started to create new relations with Delta Zeta this past semester, so to encourage this we made sure to bring the majority of our brotherhood to one of their philanthropy events this semester. They were greatly appreciative.
Status: ApprovedPoints: 3
Operational - The chapter's Roll Book and Ritual Books are in good condition and stored in a fireproof location.
Ritual Books
The document contains our description of how we take care of the books.
Status: ApprovedPoints: 3
Development of Character - There is no use of chapter funds for the purchase of alcohol (i.e. slush funds, social funds, portions of house dues, special assessment, extra dues, separate accounts, etc.).
Letter showing no use of chapter funds for alcohol
A letter from our chapters alumni corporation is attached below. You will find that in his report he states that no chapter funds are ever used for the purchase of alcohol. Specifically, in the third sentence. Also, attached below is the spread sheet for the semesters funds and detailed logs of how they were used.
Status: ApprovedPoints: 5
Development of Character - The chapter Executive Board has an executive retreat.
Executive Board Retreat
Attached is the agenda for our Fall 2018 retreat. We followed the same agenda as last year which seemed to work well, and seeing as this was the second semester serving on eboard for most of the positions we were able to reflect on our person strengths and areas for improvement from last semester.
Status: ApprovedPoints: 3
Advancement of Justice - The chapter has an established judicial board that follows written policies and procedures for appropriate situations.
Judicial Board Policies and Procedures
Attached is a document outlining the guidelines that our Judicial Board follows. Our chapter has always viewed Judicial Board hearings as very formal proceedings for serious offenses. Because of this, most conflicts are resolved between brothers and our judicial board has not heard any cases this semester.
Status: ApprovedPoints: 5
Development of Character - The chapter has a structured academic review committee that meets with all members not meeting the chapter minimum standards.
Academic Review Board
Our academic review board is comprised of 4 members: The VP of Academic Excellence and three elected chapter members that meet the academic requirements of the review board. A excerpt of the chapter bylaws that call for the academic review board are attached.
Status: ApprovedPoints: 5
Promotion of Friendship - The chapter maintains an open ceremony for the Initiation of its members by having alumni, family, faculty and staff in attendance.
Semester Goals
Attached is the list of individuals that attended the initiation ceremony. Our ceremony was held in one of the academic building on campus (a public space).
Status: ApprovedPoints: 3
Operational - The Pledging Ceremony is performed as outlined in the Delta Upsilon Ritual Book.
Initiation Practice Agenda
Attached is the agenda for our Pinning Ceremony. The ritual book is closely followed throughout the ceremony.
Status: ApprovedPoints: 5
Operational - The families of all associate members and chapter members receive appropriate financial information regarding member/associate member dues, payments, initiation fees, housing fees (when applicable) and collection polices.
Parents informational letter
Attached below is the letter that is sent out to all parents of our brothers. It discloses all financial information regarding the semester. There are 2 separate letters. One is for the associate members parents and the other is for the brothers parents.
Status: ApprovedPoints: 3
Promotion of Friendship - The chapter hosts an alumni speaker outside of Initiation.
Don Dangremond
We were fortunate enough to host our alumni Don Dangremond ('72) to talk to us about his time at Clarkson as a brother of Delta Upsilon. He made sure to point out that although we have been very successful recently to continue to be better men. Not making further progress only means that we are not using our full potential
Status: ApprovedPoints: 2
Promotion of Friendship - The chapter invites parents, faculty, staff and alumni to the Initiation Ceremony by written or electronic correspondence at least two weeks prior to ceremony.
Semester Goals
Attached is the invitation and list of people invited to our initiation ceremony.
Status: ApprovedPoints: 5
Development of Character - The chapter has short- and long-term goals established for the semester.
Semester Goals
Attached is the list of goals set for the semester by each executive board position.
Status: ApprovedPoints: 5
Development of Character - The chapter and its members follow Delta Upsilon Loss Prevention policies and procedures at any event where alcohol is present.
Loss Prevention Policies and Procedures
Attached below is a letter from one of our Alumni stating how we follow Delta Upsilon's policies regarding the use of alcohol.
Status: ApprovedPoints: 5
Development of Character - The chapter has written and implemented an internal academic mentor program.
Academic Mentorship Program
Our academic mentorship program is based off of the attached google form. Members pick classes they are comfortable providing mentorship in, these results are compiled into an Excel sheet and distributed to all members for reference and assistance. ||As it is a google form, the link to access the form is as follows:||https://goo.gl/forms/983O4pgsjjy4XvSw1
Status: ApprovedPoints: 2
Operational - Two officer signatures are required on all checks written by the chapter and no chapter credit cards are in existence (debit cards are okay).
Signatures on check
Attached is an image of our chapters check with the signatures of the VP of Finance and the President. Next to it is the receipt that it was used to reimburse. Furthermore, the brotherhood doesn't have any credit cards. However, there is one debit card that is taken out in the name of the VP of Finance. Monthly we receive a statement listing all purchases made and their amounts. The alumni treasurer also receives a copy of this.
Status: ApprovedPoints: 3
Promotion of Friendship - The chapter hosts a recruitment event where alumni are invited and attend.
Alumni Attended Recruitment Event
Submission
Status: ApprovedPoints: 3
Operational - The Initiation Ceremony is performed as outlined in the Delta Upsilon Ritual Book.
Initiation Ceremony Agenda
Attached is the agenda for our Initiation Ceremony and a picture from the ceremony. The ceremony is always performed exactly as outlined as in the ritual book.
Status: ApprovedPoints: 5
Development of Character - The chapter hosts a program relating to developing members' understanding of the larger financial issues of the world.
Larger Financial Issues of the World
For our Associate members during their education sessions we try to teach them about a new topic each week along with the readings from the Cornerstone. As VP of Finance one of my personal responsibilities is to teach one of these sessions. The goal of this is to teach the Associate members about some financial issues that they may face one day. This process is designed to teach them the skills needed to get through any of the financial issues they may face. Mostly we talked about taxes. Tax brackets were discussed and how to fill out a tax form with the IRS along with navigating the IRS's website. I then showed them the houses budget sheet/ the books and told them how they could make they're own versions to monitor their personal spending. Finally, in closing we talked about putting money aside for emergencies and not living paycheck to paycheck. No files are attached due to the fact this was a presentation that utilized the internet and the use of chapter books.
Status: ApprovedPoints: 2
Operational - Chapter financial information is advertised to potential new members during the recruitment process. This information should include associate member dues, initiation fees, housing fees, and member dues.
Financial Information
This is the submission for this criteria.
Status: ApprovedPoints: 5
Development of Character - The chapter maintains a recognition program for members' scholastic achievements (scholarships, great test/paper scores, GPA improvement, etc.) throughout the year.
Academic Incentives
Each semester, the VP of Academic Excellence awards $50 to both the highest performing (highest GPA) member for the semester as well as the most academically improved member. An E Mail to one of last semester's winners are attached, as well as the position manual which outlines this incentive process. Please note: incentives are awarded at the beginning of the new semester, so the Fall 2018 winners have not been awarded yet.
Status: ApprovedPoints: 5
Advancement of Justice - The chapter has a written procedure for event management duty (sober monitors) and a written rotation which includes all chapter members.
Event Management
Attached below is the an excel file listing a set of worker groups Alpha - Echo which rotate per each event held. Also contained in this file is a description of what is to be expected of workers as well as all brothers in the time leading up to an event. All workers must be sober if there group is up to monitor the party.
Status: ApprovedPoints: 3
Operational - VP Finance develops a balanced budget for all expenses with 5% saved for emergency reserve, with the assistance of the Executive Board and the Alumni Treasurer.
reserve budget
Out of the total $11,147 allocated for use this semester, $1,320 were put into reserve funds. This comes out to be a reserve percentage of 11.84%, which surpasses the required 5% by double. These numbers were discussed with both the alumni board and the Alumni Treasurer during a Skype call on September 12th, 2018. It can be seen under the finance and external relations tabs in the book attached below that funds were reserved. In order for these funds to be used, a unanimous vote had to be obtained from the chapter during our weekly chapter meetings.
Status: ApprovedPoints: 5
Operational - The Ritual Team properly prepares and rehearses Ritual before Initiation.
Initiation Practice Agenda
Attached is the agenda for our Initiation Ceremony Practice. We always rehearse the initiation ceremony the night before the initiation ceremony so that the ritual team knows what they need to do during the ceremony, and the associate members are familiar with the oaths they will take as well as the flow of the ceremony.
Status: ApprovedPoints: 5
Operational - The chapter actively pursues all accounts receivable, and total accounts receivable will not exceed 5% of the chapter's total income.
Accounts Receivable
At the Clarkson Chapter, we take late accounts very seriously. Through the use of promissory notes we make an original agreement. If that agreement is not kept further action is taken. This includes fee's along with contacting both the person in debt and in extreme cases their parents. Luckily, we have a good group of brothers and have never had to deal with anyone refusing to pay on time. If there is a need for an extension of the date on the promissory note, the person is brought before the financial review board and their appeal is reviewed. Any over due payments are also shown on Legfi in red font to allow me to know it is time to talk with that brother . Since no accounts are receivable at the moment, 0% of these accounts are considered as income.
Status: ApprovedPoints: 3
Operational - The chapter publishes (paper or electronically) an alumni/parent newsletter.
The Hoot
The Hoot is our Chapters news report to the parents and alumni. It features our successes from the last semester.
Status: ApprovedPoints: 3
Operational - A promissory note is secured from each brother who does not pay his dues on time. Past due or extended payment plans should be disclosed at each chapter meeting in the VP Finance's report.
Promissory note
For brothers who need extra time to make payments towards their accounts we have a promissory note process. This includes setting up a plan, having a signature from the VP of finance, the borrower, and at least one witness, and a fee can be set in place if not paid on time. Additionally, all of the changes to normal payment plans is mentioned at Chapter meetings every Sunday morning as well as being discussed at e-board meetings. Last semester all payments were made on time. This was monitored using a Legfi program.
Status: ApprovedPoints:
Advancement of Justice - The chapter has an academic eligibility requirement for officer and voting written into the by-laws. They must be a minimum of 2.75 for officer and 2.5 for voting privileges.
Voting and Officer criteria
Attached is an excerpt from our chapter bylaws outlining the criteria for officer consideration and voting rights.
Status: ApprovedPoints: 5
Operational - VP Finance has key responsibilities and a timeline of his duties outlined in a written (can be electronic) document to use for officer transition.
Officer Guide
For our officers we have documents that aid in the transition of all positions. Specifically, for the VP of Finance position, we have a google drive that is passed down. In there there is a tab called Guides. Here there are specific sheets on how to do different things. This was then all combined into the document attached below. Additionally, the dates of events from previous years can be found in the calender's kept by the chapter.
Status: ApprovedPoints: 3
Advancement of Justice - The chapter advertises to all potential members any financial scholarships available to members or new members.
Financial Scholarships
Submission for this criteria.
Status: ApprovedPoints: 3
Advancement of Justice - The chapter hosts a meeting where Loss Prevention policies are discussed with at least 90% of the chapter membership.
Loss Prevention Policy
In the file attached below is the Delta Upsilon's Loss Prevention Policies. At the first chapter of every semester (August 26th, 2018 ) the VP of Loss Prevention reviews these policies to refresh all members on the rules and regulations we must follow. This semester Jerry Miller reviewed these policies with the entire chapter where full member attendance was required and fulfilled. A way this could be improved in the future would be to include more of what our university expects as well with safety. Even though this guideline covers most aspects that Clarkson has, there are a few minor details they expect from us as we have on campus housing.
Status: ApprovedPoints: 4
Operational - The chapter utilizes its social media for recruitment and updates the site(s) regularly.
Social Media Links
Submission|
Status: ApprovedPoints:
Operational - A source independent of Delta Upsilon conducts an annual audit or compilation report of the chapter finances (i.e. books).
annual audit
The chapter has a financial review board that goes through and performs an audit at the end of each semester to see how all of the funds were spent. This is kept in a detailed by date log in Microsoft Excel. Furthermore, the alumni treasurer, Mr. Brai does check ups on the chapter regularly to make sure we are in good economic standing.
Status: ApprovedPoints: 2
Advancement of Justice - Each member participates in at least one service event sponsored by another Greek organization or campus group.
Habitat For Humanity
Our brothers helped repair a home for the less fortunate in order to bring new life into the now poverty stricken area that is Malone. This specific weekend was the last weekend that was needed to finish off the house they were working on. APO sponsored that weekend's events in hopes of getting a mass amount of participation in the final touches and cleaning of the house before it was sold at costs to a family in need.
Status: ApprovedPoints: 4
Operational - Receipts are required for any reimbursement to members who use personal funds for chapter supplies.
Receipts
For all reimbursement of purchases a printed receipt showing an itemized list is required. Attached is a copy of a receipt, a blank reimbursement form, and the books showing that the receipt was from the past semester.
Status: ApprovedPoints: 3
Development of Character - The chapter hosts a program per year with an alumnus or local resource on personal budgeting.
Personal Budgeting
Over this past semester we had our Alumni Treasurer, Rob Brai, give us a speech on how to improve our personal financial decisions. Since Rob Brai was in New Jersey for this the discussion was done through a Skype call. The laptop for this call was connected to the TV in the chapter room so all of the brothers could clearly see the diagrams he showed and heard him well. Attached below is a screenshot of this Skype call. Little hints from Mr. Brai such as setting up a ""reserve for yourselves, just like the chapter"" will be sure to influence our brothers positively in the future and to make them better men.
Status: ApprovedPoints: 3
Operational - The chapter maintains an active recruitment committee with written committee goals and written individual goals.
Recruitment Commitee
This is the submission for the indicated field.
Status: ApprovedPoints: 3
Promotion of Friendship - All formal and informal recruitment events are alcohol-free.
Alcohol Free Letter
Submission fitting the defined criteria.
Status: ApprovedPoints: 5
Operational - The chapter has a standard meeting agenda that the President prepares each week prior to the beginning of chapter and Executive Board meetings.
All of CEP
all of cep
Status: ApprovedPoints: 1
Advancement of Justice - The chapter has a written code of conduct for all members to sign at the beginning of each academic year.
All of CEP
all of cep
Status: ApprovedPoints: 2.5
Development of Character - The chapter has short- and long-term goals established for the semester.
All of CEP
all of cep
Status: ApprovedPoints: 5
Operational - The Ritual Team properly prepares and rehearses Ritual before Initiation.
All of CEP
all of cep
Status: ApprovedPoints: 2.5
Development of Character - The chapter Executive Board has an executive retreat.
All of CEP
all of cep
Status: ApprovedPoints: 2.5
Advancement of Justice - The chapter has an established judicial board that follows written policies and procedures for appropriate situations.
All of CEP
all of cep
Status: ApprovedPoints: 5
Operational - The chapter has updated its Constitution and By-laws in the past 18 months.
All of CEP
all of cep
Status: ApprovedPoints: 1
Operational - President has key responsibilities and a timeline of his duties outlined in a written (can be electronic) document to use for officer transition
All of CEP
all of cep
Status: ApprovedPoints: 1
Operational - The Initiation Ceremony is performed as outlined in the Delta Upsilon Ritual Book.
All of CEP
all of cep
Status: ApprovedPoints: 5
Promotion of Friendship - The chapter invites parents, faculty, staff and alumni to the Initiation Ceremony by written or electronic correspondence at least two weeks prior to ceremony.
All of CEP
all of cep
Status: ApprovedPoints: 2.5
Promotion of Friendship - The chapter maintains an open ceremony for the Initiation of its members by having alumni, family, faculty and staff in attendance.
All of CEP
all of cep
Status: ApprovedPoints: 4
Operational - The Ritual Team properly prepares and rehearses Ritual before Initiation.
Ritual Team and Practices
A list of the members of the Ritual Team as well as the various dates and times of Initiation Ceremony Rehearsals.
Status: ApprovedPoints: 5
Advancement of Justice - The chapter hosts a meeting where Loss Prevention policies are discussed with at least 90% of the chapter membership.
Loss prevention policy discussion
This program covered Cornell's Delta Upsilon chapter's loss prevention policies.||The policies discussed included rules regarded alcohol brothers may keep within the house, sober monitor duties, and proper behavior within the house during events as well as when we are not having events. Further, the house's emergency action plan was explained to all brothers. Then, an Officer from the Cornell University Police Department came and talked to the brothers about similar policies from a police perspective as well as their expectation for a fraternity on campus. The program concluded with a discussion and Q&A session with the officers as well as with the VP of Loss Prevention.||The VPLP is Victor Zelov|The officer was Bev Van Cleef||The event occurred on Thursday, October 4th, 2018.||In the future, brothers should be given a physical copy of the House's emergency action plan. Other than that, the event went quite well.|
Status: ApprovedPoints: 1
Advancement of Justice - The chapter has a written procedure for event management duty (sober monitors) and a written rotation which includes all chapter members.
Sober duties
Cornell Delta Upsilon event management duty rotation procedures.||All members of the house can and will be chosen for sober duty each semester. Sobers are chosen using a random sorting system. After you have been chosen once you are removed from the pool until all members have sobered one event, then the list restarts.||Inside the basement:|1:15 people for sober to guest ratio|All visible alcohol must be behind bar to be handed out to those who brought it for themselves and given out by sobers ALONG WITH unsalted snacks + bottled water left out|2 sobers remain behind the bar at all times|Other sobers will stay at exits and fire alarms while in the basement|If the event exceeds this number of sobers (7) the rest will roam the event, and rotate with the other members on exits, bar, and alarms|NO SOBER MAY DRINK ALCOHOL AT ANY POINT IN THE NIGHT THEY ARE SOBERING|Doing so puts the entire brotherhood at risk and you will be penalized accordingly|If someone needs help assist them, also get another sober or bystander to call 911 while you make sure the person is OK|Be cautious for people who are too drunk, people who are about to fight, or individuals being predatory and creepy towards guests. All of these people must be asked to leave, and then removed from the event.||At the door:|Check people's ids using Cornell issued scanner, X mark with sharpie for underaged guests|Obviously overly intoxicated people cannot come into the event|Be extremely cautious about letting in strangers or freshmen who we do not know|People of legal age may bring in non-glass and non-liquor (below 30% alcohol by volume) alcoholic beverages and then placed behind the bar to be distributed to the owner when they want it. All other alcoholic beverages must be turned away|
Status: ApprovedPoints: 3
Operational - The chapter maintains an up-to-date names list throughout the entire year and asks brothers for updates frequently. Please note this is not a roster, but a recruitment tool.
Rush Excel List
Up-to-date list of rush names
Status: ApprovedPoints: 3
Advancement of Justice - The chapter has an established judicial board that follows written policies and procedures for appropriate situations.
Judicial Board
Our chapter has a judicial board consisting of 7 members. Four members are elected by the brotherhood: one sophomore, one junior, and two seniors. The other three members are the President, VP, and VPLP. The guidelines are handed out in hard copy to all brothers at the beginning of the semester, and meetings are held each week to discuss any relevant matters, including making appropriate changes to the guidelines.
Status: ApprovedPoints: 3
Promotion of Friendship - All Big Brothers participate in the Big Brother Orientation session as outlined within the Associate Member Education Program. Additionally, all Big Brothers create a calendar for the semester based on the outline in the Big Brother Guide.
Big Brother Orientation Session
Overview of big brother orientation session and how it can be improved next year.
Status: ApprovedPoints: 1
Operational - The chapter hosts a meeting where an overview of the Men of Merit Chapter Standards Program and an update on the chapter's progress is provided to 75% of the membership.
Men of Merit
Men of Merit Description
Status: ApprovedPoints: 5
Promotion of Friendship - Chapter hosts a substance-free associate member retreat.
Associate Member Retreat
Associate Member Retreat Description
Status: ApprovedPoints: 5
Operational - The Pledging Ceremony is performed as outlined in the Delta Upsilon Ritual Book.
Pledging Ceremony Agenda
The submission includes the date of the Pledging Ceremony, a list of the associate members participating in the ceremony, as well as the ceremony's agenda.
Status: ApprovedPoints: 5
Operational - The chapter follows the Fraternity-mandated Associate Member Education Program time period. This means Pledging to Initiation is no longer than 8 weeks (unless specific exemptions have been provided by IHQ).
Associate Member Education Period
Associate Member Education Period Description
Status: ApprovedPoints: 5
Development of Character - The chapter has a structured academic review committee that meets with all members not meeting the chapter minimum standards.
Academic Review Committee
The VP of Academic Excellence and Executive Board have put together an academic review committee consisting of the Executive Vice President, VP of Academic Excellence, and VP Membership Education, as well as two at large non E-board members. This committee meets once a week on Sundays after chapter as well as whenever urgent to ensure that all chapter members meet the fraternity's academic standards. When it is clear a member is not up to standards, the review committee meets with the student to discuss a plan of action in order help the student improve. Steps may include finding an on campus tutor, selecting a chapter mentor, or implementing a schedule of study hours. Once the student has reached chapter standards, the committee continues to check in with the student periodically in order to ensure continued success.
Status: ApprovedPoints: 3
Operational - Chapter has at least three outside facilitators conduct sessions for the Associate Member Education Program. Outside facilitators must be individuals from outside the chapter, such as faculty, staff, advisors, alumni or local community members.
Operational - Chapter has at least three outside facilitators conduct sessions for the Associate Member Education Program.
We have had three outside facilitators or groups conduct sessions with us regarding member education and fraternal values. First, we had every brother, new and old, attend the Tri-Council's 2nd Annual Summit on Sexual Assault. This event on October 18th helped us as a house talk about our culture and beliefs towards this issue and what can individuals do to mitigate the risk of sexual violence on campus overall. It was an influential event that impacted us about the Cornell community. Second, we had new members, as well as some older brothers, attend Tri-Council's 1 Greek Experience which was an afternoon spent to educate and remind brothers what it means to be in Greek life at Cornell and the responsibilities that we have as representatives of Delta Upsilon on campus. Finally, we brought in Cornell Title IX to speak to our new members as well as the whole brotherhood about fraternal values and house culture. We had insightful small-group discussions on masculinity and the responsibilities we have as men in Greek life at Cornell to uphold our house values as well as the Cornell community expectations. (Included is a photo of members from Cornell Title IX along with our brothers).
Status: ApprovedPoints: 3
Operational - The families of all associate members and chapter members receive appropriate financial information regarding member/associate member dues, payments, initiation fees, housing fees (when applicable) and collection polices.
DU Cornell Financial Information
I've attached a screenshot of an email sent out to parents regarding up to date dues, fees, and payments necessary. Along with the screenshot, I attached a doucment on the email with all financial information which I will also attach to this submission. This is sent to parents each semester in order to ensure they are aware of all fees that need to be paid.
Status: ApprovedPoints: 1
Promotion of Friendship - The chapter hosts a recruitment event where alumni are invited and attend.
Gingerbread decorating
Had a group of alumni stop by for one of our more wholesome events-- covering the entire house with christmas decor, relaxing at the end of classes before exams set in, and competing to see who can make the most grandiose house (all with about 20 PNMs joining us).
Status: ApprovedPoints: 1
Operational - The chapter has updated its Constitution and By-laws in the past 18 months.
Updated By-laws
Last semester, we formally updated our By-laws to improve the effectiveness of our Judicial board. In years prior, our jboard consisted of 5 members: 4 elected members and the Vice President. We changed our By-laws to add in that the Judicial Board will now consist of 7 members: 4 elected members- 1 sophomore, 1 junior, and 2 seniors- as well as the President, VP, and VPLP. We believe that this change will help allow our JBoard to align its purpose with the executive board, and we have noticed an improved effectiveness of the board since this change. We are always open to new changes in our By-laws and look forward to making more in the future as they are needed.
Status: ApprovedPoints: 3
Advancement of Justice - Each member participates or attends at least one philanthropy event sponsored by another Greek organization or campus group.
Advancement of Justice - Each member participates in at least one philanthropy event sponsored by another Greek organization or campus group
I misspoke for some events and added philanthropy events under the service title so this submission will include other service events along with more philanthropy events as well, sorry for the confusion. The brothers participated in other events as well. For more philanthropy events, we had 26 brothers attend Sigma Chi's Derby Days event to raise money at their carnival-style event for the Huntsman Cancer Foundation. We also had 31 brothers participate during Alpha Phi's Heart Health Week with activities including yoga, baking, T-shirt tie-dyeing and more that raised money for the Alpha Phi Foundation. ||For other service events, we have 8 brothers traveling down to Jamaica over winter break to help build houses for those in need. This has been a wonderful service trip that we have done in years past that greatly impact those in Jamaica as well as the brothers that participate. Also, we had 28 brothers, over a week, attend training sessions for mental health awareness and how to address the issue. This was hosted by Cornell Minds Matter which is a student-run organization that helps bring awareness to mental health on campus. They taught us how to help those going through tough situations and how to listen to them along with other people and groups to refer them to if needed.
Status: ApprovedPoints: 5
Operational - The chapter actively pursues all accounts receivable, and total accounts receivable will not exceed 5% of the chapter's total income.
Accounts Receivable
All accounts receivable have been paid apart from one outstanding payment from Matt Marani. However, our accountant has spoken with him and his parents and they will be paying it shortly. Even with this, total accounts receivable does not nearly exceed 5% of chapter's total income. Although it only occurs rarely, all accounts receivable left outstanding are avidly pursued in order to ensure all payments are collected. All members from the past semester have paid their dues.
Status: ApprovedPoints: 1
Operational - The Initiation Ceremony is performed as outlined in the Delta Upsilon Ritual Book.
Agenda for Initiation Ceremony
The submission includes the date of the Initiation Ceremony, the names of candidates participating in the ceremony, and an agenda for the ceremony.
Status: ApprovedPoints: 5
Diffusion of Liberal Culture - The chapter submits a news update to the university newspaper on programming, philanthropies and overall chapter successes.
Diffusion of Liberal Culture - The chapter submits a news update to the unviersity newspaper on programming, philanthropies and overall chapter success
Our house has some avid writers that are well connected to the Cornell newspapers and sports blogs. One of the benefits of that is being able to contribute content to the school papers and websites about our events and success. Specific articles include updates about our service and philanthropy events such as our annual trip to Jamaica and Clam Bake. However, we also try to get articles published about our brothers' personalities and hobbies. For example, we were able to have The Cornell Daily Sun write an article about two of our current brothers Jonathan Hall '18 Fall and Tony Mare '19 about their desire to produce music and signing with a local record company. These types of articles help keep us stay connected to all of campus and the brothers love getting a little ""local fame"".
Status: ApprovedPoints: 3
Promotion of Friendship - The chapter maintains an open ceremony for the Initiation of its members by having alumni, family, faculty and staff in attendance.
Initiation Ceremony Program
A copy of the program of the Initiation Ceremony (including the date, participants, and agenda), along with a summary of attending guests on the following page.
Status: ApprovedPoints: 5
Promotion of Friendship - The chapter is involved in freshman orientation activities such as move-in day, activity fairs, etc.
Helping Hands
The brothers of Delta Upsilon come together during freshman move-in day to help the freshmen move their bags into their rooms. This promotes early exposure to potential new members and allows for brothers to talk with parents too, who have many questions about their kid's upcoming experience.
Status: ApprovedPoints: 1
Operational - The chapter utilizes its social media for recruitment and updates the site(s) regularly.
Social Media Presence
The house regularly participates in discussions from clubs around the campus. One such example is when the house welcomed members from Cornell's Title IX club for a special training session called ""Masculinity and Fraternal Values"". Photos of these events are then posted to the Delta Upsilon Cornell Chapter page, which has public access and is shared among members in the house in order to promote awareness. Attached is a photo from this year's meeting with the Title IX club.
Status: ApprovedPoints: 3
Promotion of Friendship - The chapter utilizes new members in the recruitment process. For example, asking new members to invite unaffiliated friends to recruitment events, sharing prospective names, etc.
New member recruitment use
New members were utilized in recruitment just as heavily as existing brothers. In fact, placing an added emphasis on new members helps us find individuals who were not so certain about joining Greek life but will have the extra reassurance from newly initiated members to explain how simple and streamlined the process really is.||New members were encouraged to write prospective names into our shared spreadsheet. Additionally, new members were encouraged to invite unaffiliated close friends, teammates, and club members to every rush event so that the brotherhood could get to know more people.||To conclude, new members were utilized in very much the same way older members are used in the recruitment process.|
Status: ApprovedPoints: 3
Operational - The chapter conducts a recruitment skill set seminar.
Recruitment Skill Set Seminar
Recruitment Skill Set Seminar Description
Status: ApprovedPoints: 1
Promotion of Friendship - The chapter hosts an alumni speaker outside of Initiation.
Promotion of Friendship - The chapter hosts an alumni speaker outside of Initiation
Our chapter loves having alumni come back. Recently, we decided to have some young alumni come back and speak to us about their experiences in business and reflect on how their time here influenced their success. We had two very recent alumni come back including Paul Variano ('15) and Mike Ferranti ('17) to talk about their experience in investment baking and their professional careers. It was a great opportunity for recent alumni to come back and relate to our current brothers about the importance of being active on campus and taking on leadership to help ready them for their professional careers. On top of that, we also had Mike Barone ('86) visit in September to talk to the brothers about his time at Cornell as a DU and encourage everyone to make the best out of their opportunities at Cornell. It's always great to have alumni stop by to speak or even visit for an afternoon and tell us about their experiences at Cornell.
Status: ApprovedPoints: 3
Advancement of Justice - The chapter directs members to campus tutoring and workshops/seminars.
Directing Members to Campus Tutoring
As a part of the academic review committee, we refer students to the appropriate campus tutoring sessions. For example, I have referred many humanities students to the writing seminars at the Knight Writing Institute to help with their papers. I have also helped research and put students in contact with tutors for other majors, as well as referenced graduate student mentors. Students have reported these tutoring sessions to be very helpful with their work, as they help get another perspective and set of advice. I myself, as an English major, often go the Knight Writing Institute to help get another set of eyes on my papers.
Status: ApprovedPoints: 1
Advancement of Justice - The chapter has a service event during recruitment in which potential members are invited to and attend.
Delta Cares
The incumbent members as well as potential new members of Delta Upsilon all head down to the Thompkins County food kitchen during the second day of the recruitment week. We assist in the kitchen as well as serving the food. It is a good chance for brothers to build relationships with potential new members while doing good for the community.
Status: ApprovedPoints: 1
Operational - Chapter financial information is advertised to potential new members during the recruitment process. This information should include associate member dues, initiation fees, housing fees, and member dues.
New member fee information shared with PNMs
We share a cost breakdown of the new member fees and costs of joining DU at Cornell with PNMs: see attachment of screenshot shared with them.
Status: ApprovedPoints: 5
Development of Character - The chapter Executive Board has an executive retreat.
Camping trip executive board retreat
camping trip into the adirondack mountains for our executive board retreat
Status: ApprovedPoints: 4
Advancement of Justice - Each member participates in at least one service event sponsored by another Greek organization or campus group.
Advancement of Justice - Each member participates in at least one service event sponsored by another Greek organization or campus group
This fall, there were many different service events that our brothers participated in. For example, on Saturday, October 20th, 16 brothers attended Cornell's Pedals for Pets which is an annual bike-a-thon hosted by the Student American Veterinary Medical Association that raises money for the Patient Assistance Fund at the Cornell University Hospital for Animals. Also, on Friday, November 16th, we had 23 brothers help the Cornell Students for Hunger Relief and facilitate the Thanksgiving Turkey Drive. Not only did we help set up the event but we also internally raised enough money to donate 10 turkeys for the drive as well. We also participated in Greek-sponsored service events including Kappa Alpha Theta's relay for life in which we had 19 brothers participate at the track along with raising money for the American Cancer Society. We also had 12 brothers perform at Delta Gamma's Anchor Jam which is a dance competition that raises money for Service for Sight.
Status: ApprovedPoints: 5
Advancement of Justice - The chapter has a service event during recruitment in which potential members are invited to and attend.
Service Event: Cater an event at Children's center
Cater an event at Children's center
Status: ApprovedPoints: 1
Development of Character - The chapter has short- and long-term goals established for the semester.
DU goals
As an executive board, we outline our goals at the beginning of each semester, as well as a tentative member development plan by which we plan to achieve our goals. I will attach our total member development plan
Status: ApprovedPoints: 5
Promotion of Friendship - The chapter hosts a recruitment event where alumni are invited and attend.
Alumni Weekend
During Homecoming weekend, which takes place during the middle of September, there are several events where the alumni are invited back to the house to catch up. One such event is in Ithaca's park by the water, where the younger alumni, namely the ones who have graduated in the most recent years, come as well as potential new members. Here we spend the entire day barbecuing, playing sports, and hanging out where the alumni tell stories about their time on campus and answer questions that potential new members may have.
Status: ApprovedPoints: 3
Operational - The chapter publishes (paper or electronically) an alumni/parent newsletter.
Operational - The chapter publishes (paper or electronically) an alumni/parent website
Keeping our alumni and parents better up to date is something that we want to work on. We have an online news blog in which we publish information about past events or distinguished alumni https://cornelldu.org/news/. This past summer and coming into the Fall, we've aimed to update the blog more often with more stories because alumni and parents often tell us how interested they are in seeing what our chapter is up to. Along with this newsletter, we also have an active Facebook page that has photos and posts about recent speakers or events. These are great ways to keep updated and is fun to connect to many people across the country
Status: ApprovedPoints: 1
Operational - Receipts are required for any reimbursement to members who use personal funds for chapter supplies.
Receipts required
All reimbursements are done through are accountant, Kassie who works for Sciarabba Walker and Co. I send her an email with a picture of the receipt, the name of who needs to be reimbursed, total amount due for reimbursement, and the applicable budget that such purchase falls under. Members are not reimbursed for the use of chapter supplies unless a receipt is both submitted and carefully inspected by myself and the accountant before reimbursement.
Status: ApprovedPoints: 3
Operational - The chapter's Roll Book and Ritual Books are in good condition and stored in a fireproof location.
Roll Book
The chapter's Roll Book and Ritual Books are looked after by the VP of Administration. They are kept in the trophy case of our chapter library. This library was recently renovated during the summer of 2017 and is fire proof. These books are only removed for the appropriate ceremonies and are otherwise kept secured in their case.
Status: ApprovedPoints: 3
Operational - The chapter utilizes its social media for recruitment and updates the site(s) regularly.
Cornell's Facebook profile
Regularly updated.||https://www.facebook.com/DUCornell/
Status: ApprovedPoints: 3
Operational - The date of Initiation will be made clear at the beginning of the associate member period.
Date of Initiation
The date of initiation is made clear at the beginning of the associate member period and is done in accordance with the initiation date given by Cornell. For spring recruitment this year, the Cornell IFC has set the initiation date as March 3rd, 2019, for example. We will host our alumni board to partake in an initiation ceremony on this date.
Status: ApprovedPoints: 3
Operational - The chapter's Roll Book and Ritual Books are in good condition and stored in a fireproof location.
Roll and Ritual Book
I have the Roll and Ritual Book stored in a safe, where it is stored in our office space which is locked to everyone except for the exec board members.
Status: ApprovedPoints: 3
Diffusion of Liberal Culture - 50% of chapter members are in possession of a valid national passport.
Passports
I know for a fact that at least out of the 20 brothers that at least 9 of us have a valid passport, the document that I sent will show the names of the brothers that have a valid passport.
Status: ApprovedPoints: 3
Development of Character - At least one chapter member is an elected or appointed officer in the congress or senate for student government (excludes IFC).
IFC
One of our brothers Brett Colton is currently the IFC Vice President of Finance while another brother Connor Rohrs is also a senator in SGA.
Status: ApprovedPoints: 3
Development of Character - At least 25% of all initiated members hold elected leadership positions in other campus organizations.
Leadership
For leadership positions that the brothers are in |Connor Rohrs is a senator for SGA|Caelan McGee is the Studio Manager for the Radio Station|Alec Loeffelholz is the president for the history honor society|Allen Gingerich is treasurer for the CSC Singers|Ethan Cockrell is V.P. of External Relations for Delta Phi Epsilon|Jj Kaeshoefer is the Principal Chair for the Band||
Status: ApprovedPoints: 5
Development of Character - Each member of the chapter is involved in at least one campus activity outside of the chapter.
Activities
For our activities, every brother is in at least one activity in sports like football, bowling, and baseball, drama, and band, along with some clubs like CSC eats, and Cards and Dice the list that i sent about the passports also show each activity that the brothers participate in.
Status: ApprovedPoints: 3
Diffusion of Liberal Culture - The chapter catalogs and records individual member's inclusion in structured global experiences (i.e. university, fraternity, or faith-based sponsored service trip, study abroad, etc.; does not have to be international).
Global Experience
In this document that I just sent also shows the global studies that every brother went to the most recent was when Davy Ketsenburg going to Guatemala, the upcoming travel our brother Alec Loeffelholz will be going to Scotland for a global studies course for the college.
Status: ApprovedPoints: 1
Development of Character - The chapter has short- and long-term goals established for the semester.
Short and Long Term Goals
Attached is the Goals set out for the 2018-2019 Academic Year from the first Executive Meeting of the semester.
Status: ApprovedPoints: 5
Operational - Receipts are required for any reimbursement to members who use personal funds for chapter supplies.
Receipts
Here is a receipt I have that was used for reimbursement when we watched a fight. We are sure to get them for every reimbursement and have it in a safe.
Status: ApprovedPoints: 3
Promotion of Friendship - All formal and informal recruitment events are alcohol-free.
DePauw Recruitment Substance Free
The Alcohol-Free CEP
Status: ApprovedPoints: 5
Promotion of Friendship - The chapter has a written procedure, in chapter by-laws, for the extension of membership bids.
DePauw Recruitment Bid Process
DePauw Recruitment Bid Process
Status: ApprovedPoints: 3
Operational - A source independent of Delta Upsilon conducts an annual audit or compilation report of the chapter finances (i.e. books).
Audit
Here is an example of our monthly audit from Greenburg accounting. We receive them every month and at the beginning of every semester.
Status: ApprovedPoints: 5
Promotion of Friendship - The chapter invites parents, faculty, staff and alumni to the Initiation Ceremony by written or electronic correspondence at least two weeks prior to ceremony.
Invitation for Initiation Ceremony
At DePauw, formal recruitment is held in the spring and not in the fall; therefore, there was no initiation ceremony in the fall semester. However, spring semester is the time when the Initiation Ceremony takes place. The DePauw chapter sends out invitations electronically through our facebook page and use the same invitation and allow associate members to disperse invitations at their personal discretion. Invitations were sent out March 01, 2018 to families and friends.
Status: ApprovedPoints: 5
Advancement of Justice - Each member participates or attends at least one philanthropy event sponsored by another Greek organization or campus group.
Participating in DePauw Dance Marathon
Each brother, and the house as a whole, participated in DePauw University's Dance Marathon that raises funds for Riley Hospital for Children. This an event that celebrates the lives of children who experience physical and mental health complications and fundraises money for Pediatric Research. As a house, we sponsored the event by being a corporate sponsor, as we donated $300 from our philanthropy budget. Moreover, as collaborative individuals, our brothers raised a combined total of approximately $2,500. The image showcases all the brothers that were involved in the leadership board for the event. Brothers Travis Owen and Sam Vanderveen were each on the Executive Board too. Overall, the event raised $85,567.00 for pediatric research at Riley Hospital for Children.
Status: ApprovedPoints: 5
Advancement of Justice - The chapter plans a service event in which 75% of the membership participates and then debriefs using the IHQ provided facilitation guide.
Haunted House service event
On October 31st, we held our annual Haunted House with Alpha Phi. Together we raised funds for the Putnam County Animal Shelter and Beyond Homeless in order to help the Greencastle, Indiana community. We had 100% participation among our fraternity. This event was special as it serves as a way for us to give back to the community and interact with our surrounding neighbors, community members, and faculty members. For instance, DePauw University's President looks forward to this event as he hold a Halloween party and take each of his kids and their friends to our event. Overall, our service/philanthropy event raised a little over $2000. We verbally debrief using the IHQ facilitation guidelines at the following chapter on November 5th.
Status: ApprovedPoints: 3
Operational - The Initiation Ceremony is performed as outlined in the Delta Upsilon Ritual Book.
Pledging Ceremony in the Spring
At DePauw, formal recruitment is not held in the fall but in the spring; therefore, no pledging ceremony was held in the fall. However, the DePauw chapter does hold live video on facebook every spring for the Pledging Ceremony. It is evident that the pledging ceremony does follow the Delta Upsilon Ritual Book. I will attach a link from the Pledging Ceremony that took place in Spring 2018. The video can also be found on the Depauw Chapter Delta Upsilon facebook page.||https://www.facebook.com/DePauwDU/videos/1373947689292095/
Status: ApprovedPoints: 5
Operational - The chapter maintains an active recruitment committee with written committee goals and written individual goals.
DePauw Recruitment Committee
DePauw Recruitment Committee
Status: ApprovedPoints: 3
Operational - The families of all associate members and chapter members receive appropriate financial information regarding member/associate member dues, payments, initiation fees, housing fees (when applicable) and collection polices.
Receipt
Here is a copy of our housing contract everyone in the house must sign.
Status: ApprovedPoints: 3
Operational - The chapter has updated its Constitution and By-laws in the past 18 months.
Update on Constitution and By-Laws
The Vice-President is in charge of managing updates on the Constitution and By-Laws due to his command over the Judicial Board. He must be familiar with the Constitution and By-Laws in order to effectively delegate a Judicial Board meeting. The latest update was made on the By-Laws with the addition of a new secondary position. The secondary position was titled the ""Diversity Chair"" who would announce events with multicultural organizations and educate the brotherhood on race, identity, and other cultures. The Diversity Chair would also attempt to bring in a faculty member to talk to the entire brotherhood and educate the brotherhood on topics regarding race, identity, and culture. This has been the latest update to the By-Laws. In addition, the new Vice-President, Samuel Vanderveen, will review the By-Laws spring semester to update or erase By-Laws that have been not utilized or relevant the past 5 years. He will work with the Judicial Board and Executive Board on this job.
Status: ApprovedPoints: 1
Operational - VP External Relations has key responsibilities and a timeline of his duties outlined in a written (can be electronic) document to use for officer transition
VP External Relation/Alumni Binder
At our chapter, we consider our VP of external Relations with the title of Alumni Chair. Therefore, the attached files are pictures of our binder that details the position's key responsibility and duties.
Status: ApprovedPoints: 3
Operational - VP Finance develops a balanced budget for all expenses with 5% saved for emergency reserve, with the assistance of the Executive Board and the Alumni Treasurer.
Budget
Here is a copy of the budget from this past semester where close to 10% were emergency funds in miscellaneous
Status: ApprovedPoints: 5
Operational - Chapter has at least three outside facilitators conduct sessions for the Associate Member Education Program. Outside facilitators must be individuals from outside the chapter, such as faculty, staff, advisors, alumni or local community members.
Outside Facilitators
Our associate member education program is conducted in the spring. We currently have these three speakers scheduled:|-NHPW Anti-Hazing speaker on 2/11 or 2/12. This event is facilitated by DePauw's Greek Life staff.|-Green Dot Training is tentatively scheduled for 3/9 from 10 AM to 3 PM. Green Dot is a national organization that focuses on bystander intervention in cases of potential sexual assault/abuse, bias, and alcohol/drug abuse.|-Black History Month Event is tentatively scheduled for 2/20. The event last year was hosted by NPHC and MGC and outlined black fraternity and sorority history titled ""All we do is step and stroll?""
Status: ApprovedPoints: 5
Promotion of Friendship - The chapter utilizes new members in the recruitment process. For example, asking new members to invite unaffiliated friends to recruitment events, sharing prospective names, etc.
DePauw Recruitment New Member Utilization
DePauw Recruitment New Member Utilization
Status: ApprovedPoints: 3
Operational - President has key responsibilities and a timeline of his duties outlined in a written (can be electronic) document to use for officer transition
Key Responsibilities
Every outgoing President must pass down the chapter flash drive to the President-Elect and all other documents (housing contracts, code of conduct, ritual book, tax forms, etc). The flash drive can only be accessed by the President of the Chapter. There is a document that states specific and general responsibilities from both IHQ standards and other responsibilities that past Presidents added that felt were essential to the success of operating the chapter. Me and Jarret sat down a week after I was elected and he showed me the various documents that were important and must be referenced for specific situations. This was to ensure I transitioned from being recruitment chair to President.
Status: ApprovedPoints: 1
Advancement of Justice - The parents of associate members are provided an overview of the Associate Member Education Program and the expectations of membership.
Member Expectations
Expectations for members are laid out for parents to see as well as for the associated members.
Status: ApprovedPoints: 5
Operational - The chapter submits its most recent year's 990 form online to stay current with the IRS before the government and fraternity-mandated Nov. 15 deadline.
990 Form
As stated in the file attached, Greenburg Accounting that works with both House Corp Treasurer and Chapter Treasurer submitted the 990 tax form. This is evident not only in the file attached but also due to submitting a form for tax exemption at our formal event this semester.
Status: ApprovedPoints: 5
Advancement of Justice - The chapter has an established judicial board that follows written policies and procedures for appropriate situations.
Judicial Board
At the DePauw Chapter, the responsibilities of the Judicial Board fall upon the Vice-President. The Vice-President has a paper copy of a binder that is handed from previous Vice-Presidents. The binder contains all Judicial Board hearings, details of sanctions, and general notes of the Judicial Board hearing. Only the President and Vice-President is allowed access to the binder to ensure privacy is maintained for all involved personnel. The cornerstone and chapter By-Laws are also used to aid the Judicial Board for hearings to ensure appropriate procedures are taken. I have attached an email sent by our Vice-President, Samuel Vanderveen, containing the names of those who served on the Judicial Board this fall semester.
Status: ApprovedPoints: 5
Operational - The chapter has a standard meeting agenda that the President prepares each week prior to the beginning of chapter and Executive Board meetings.
Chapter Agenda
Attached is the General Agendas followed for Chapter and Executive Board meetings
Status: ApprovedPoints: 3
Operational - The Pledging Ceremony is performed as outlined in the Delta Upsilon Ritual Book.
Pledging Ceremony
I meant to provide the previous ""Pledging Ceremony"" submission as the Initiation Ceremony submission. Again, the Pledging Ceremony takes place on the Spring Semester due to Formal Recruitment occurring in the Spring Semester. I have attached images of the Pledging Ceremony that took place in Spring 2018 such as singing of the book.
Status: ApprovedPoints: 5
Operational - The chapter publishes (paper or electronically) an alumni/parent newsletter.
Alumni Newsletter sent to recap semester events
Each semester, we send out an alumni newsletter to recap our chapter events, such as philanthropy successes. During this letter, we also provide our alumni with contacts to our newly elected executive board, if they ever have questions or concerns. Moreover, this semester's newsletter was used to showcase two exceptional seniors on their efforts on campus, one of which just graduated this fall. I also included a section introducing our elected chapter president Paulo Aco. The newsletter was sent out to current and alumni brothers on December 2nd. Here is a link to the newsletter that I hope works to access our newsletter with proper formatting given that we email them out to all alumnus. However, there is a chance you may not be able to access it without my log in information. If that is the case, I have sent a pdf file version of the newsletter, yet the formatting is like it was and looks a bit wonky. ||Link: https://mailchi.mp/9a1ce105111a/depauw-chapter-of-delta-upsilon-fall-2018-alumni-update
Status: ApprovedPoints: 3
Operational - The chapter actively pursues all accounts receivable, and total accounts receivable will not exceed 5% of the chapter's total income.
accounts
Here is a copy of our financial statements sowing accounts receivable is not more than 5% of the chapter total income.
Status: ApprovedPoints: 5
Promotion of Friendship - Chapter hosts a substance-free associate member retreat.
Associate Member Retreat
Our associate member education program takes places in the spring. We currently have a retreat scheduled for 3/2. Location is TBD based on requests of associate members.
Status: ApprovedPoints: 5
Promotion of Friendship - The chapter is involved in freshman orientation activities such as move-in day, activity fairs, etc.
DePauw Recruitment Freshman Involvement
DePauw Recruitment Freshman Involvement
Status: ApprovedPoints: 3
Promotion of Friendship - The Big Brother/Little Brother reveal is conducted in accordance with the guidelines within the Associate Member Education Program, DU Loss Prevention policies, and all other Fraternity policies.
Big/Little Brother Reveal
The reveal will take place on 3/11. This event will take place after dinner and chapter. Pairs will be shown through family skits. Our adviser will be in attendance either virtually or in-person depending on his availability.
Status: ApprovedPoints: 5
Operational - The chapter follows the Fraternity-mandated Associate Member Education Program time period. This means Pledging to Initiation is no longer than 8 weeks (unless specific exemptions have been provided by IHQ).
Length of Associate Member Program
The events and length of the associate member program are available for members to see.
Status: ApprovedPoints: 5
Diffusion of Liberal Culture - The chapter hosts a brotherhood night where brothers are educated on a different culture.
DU Fellowship[
One of our brothers has started a Fellowship night for brothers to openly discuss their religion and spirituality.
Status: ApprovedPoints: 3
Diffusion of Liberal Culture - The chapter hosts a cultural event that is open to the entire campus community.
Diwali Celebration Fall 2018
We helped sponsor the Diwali Celebration for the Hindu community at DePauw that was open to everyone on campus.
Status: ApprovedPoints: 5
Promotion of Friendship - All Big Brothers participate in the Big Brother Orientation session as outlined within the Associate Member Education Program. Additionally, all Big Brothers create a calendar for the semester based on the outline in the Big Brother Guide.
Big Brother Orientation
Our orientation is scheduled for 2/22. This event will be facilitated by VPs of member education and will be attended either virtually or in-person by our adviser for member education depending on his availability. All members that are eligible for little brothers will be invited to attend and only those that attend without a valid excuse will be included in Big/Little pairings.
Status: ApprovedPoints: 5
Advancement of Justice - The chapter has a written code of conduct for all members to sign at the beginning of each academic year.
Code of Conduct
All brothers are required to sign a copy of of the Delta Upsilon Code of Conduct which can be found on the Delta Upsilon Website. This takes place at the first chapter of the semester and is taken by the President to put in his file cabinet. Members have until the next chapter to complete the signing of the Code of Conduct. All new members in the spring are also given this code of conduct in the beginning of their new member education to ensure they have knowledge about not only the chapter's expectations of them but also IHQ. All code of conduct forms can be found with the President.
Status: ApprovedPoints: 5
Operational - The Ritual Team properly prepares and rehearses Ritual before Initiation.
Rehearse Ritual
The Ritual Team rehearses in the spring due to formal recruitment being in the spring rather than the fall. However, the ritual team rehearses two weeks prior to the initiation ceremony which is led by the President and New Member Educators alongside with the associate members. This is to ensure a smooth initiation ceremony takes place due to the initiation ceremony being broadcast on facebook live for alumni, friends, and family to view who could not make the trip down to Greencastle. I can attach a link to the initiation ceremony from March 17, 2018 and can be viewed to prove that extensive rehearsing was done to provide a pivotal experience for everyone in attendance. |https://www.facebook.com/DePauwDU/videos/1373947689292095/
Status: ApprovedPoints: 5
Development of Character - The chapter Executive Board has an executive retreat.
Retreat
The Executive Board decided to attend a Pacers game this fall for our Executive Retreat. The significance was to provide a relaxing atmosphere to come together as an executive board. The idea was to meet prior to the game in our study room and discuss our expectations and goals for each position for the semester. The meeting approximately took place for an hour and a half where the main topics for discussion was adjusting to new University policies that affected all IFC houses and how each position was to ensure that we adjusted accordingly to the new policies. Another main topic was discussing the integration of the sophomore class into the house itself and how the executive board could provide an easy transition to full house operations that were introduced in new member education. After the meeting, we went to the Pacers game to build a stronger connection between the each Executive Board member.
Status: ApprovedPoints: 5
Operational - The chapter maintains an up-to-date names list throughout the entire year and asks brothers for updates frequently. Please note this is not a roster, but a recruitment tool.
DePauw Recruitment List
DePauw Recruitment List
Status: ApprovedPoints: 3
Operational - A promissory note is secured from each brother who does not pay his dues on time. Past due or extended payment plans should be disclosed at each chapter meeting in the VP Finance's report.
Promissory Note
This is our housing contract with terms for late payment and a 5% charge.
Status: ApprovedPoints: 3
Operational - The date of Initiation will be made clear at the beginning of the associate member period.
Initiation Date
The date of initiation is made clear at the start of the associate member period. It will be Saturday, March 16th.
Status: ApprovedPoints: 3
Promotion of Friendship - The chapter hosts an alumni speaker outside of Initiation.
Former President of Columbia and brother Juan Manuel Santos Visits
Brother and former Director of Alumni Relations Travis Owen reached out to President Santos and his staff in a variety of ways including handwritten letters, phone calls to his staff, emailing his staff, etc. President Santos was giving a campus-wide speech at DePauw when Travis reached out to pay a visit to the DU house. He visited for about 15 minutes at our house, shook every brother's hand, and talked about his memories about what DU brotherhood meant to him. President Santos also briefly mentioned what he gained from being a DU in his campus-wide speech including friendship and learning to play poker at his time at the University of Kansas.
Status: ApprovedPoints: 3
Advancement of Justice - The chapter has written eligibility standards for new members that includes diversity and nondiscrimination policies that mirror that of the Fraternity's Constitution and By-laws.
DePauw Recruitment Diversity Policy
DePauw Recruitment Diversity Policy
Status: ApprovedPoints: 5
Operational - Associate members attend chapter meetings and the Associate Member Class President gives a report at these chapter meetings.
Associate Member Present Report
Associate Member Class President will report on the Associate Member meetings and what was discussed about the Four Pillars and upcoming associate member and chapter events. *Note: DePauw has Spring Recruitment
Status: ApprovedPoints: 3
Advancement of Justice - The chapter has a written procedure for event management duty (sober monitors) and a written rotation which includes all chapter members.
Event Management Duty Procedure
The attached document contains a written procedure for event management duty and a written rotation which includes all chapter members
Status: ApprovedPoints: 3
Operational - The Ritual Team properly prepares and rehearses Ritual before Initiation.
Initiation Prep
Two meetings were conducted to practice and clarify the ritual for the four brothers involved in the ceremonial proceedings. The Examiner, Chaplain and Master have all performed the same roles in the previous initiation, so it was easier for us to practice this time.
Status: ApprovedPoints: 5
Promotion of Friendship - The chapter invites parents, faculty, staff and alumni to the Initiation Ceremony by written or electronic correspondence at least two weeks prior to ceremony.
Initiation Invitation Letter
This is just one of the letters sent out, to the office of student involvement (overseeing greek life). They were also sent to parents on our email list and other key administrators at the university. A less formal version was given to our alumni brothers via facebook.
Status: ApprovedPoints: 5
Development of Character - The chapter has a speaker present on and discuss hazing prevention and awareness with at least 75% of the chapter membership.
Chapter Notes: Hazing Prevention Speaker
Attached to this submission are notes from a chapter meeting in which Jordan King, the head of Elon University's Fraternity and Sorority Life discussed hazing awareness and prevention (among other things) with our brotherhood. At least 75% of our brotherhood was in attendance.
Status: ApprovedPoints: 5
Operational - The Initiation Ceremony is performed as outlined in the Delta Upsilon Ritual Book.
Initiation Ceremony
The ceremony is performed as outlined in the ritual book. Attached are an initiation agenda, photos of the Examiner and Chief Marshall in Rite I, the Charge speaker during Rite II. ||I couldnt add another photo with the display of our roll book and badges (set before the initiates)
Status: ApprovedPoints: 5
Development of Character - The chapter and its members follow Delta Upsilon Loss Prevention policies and procedures at any event where alcohol is present.
Elon Chapter: Code of Conduct
Attached to this submission is our chapter's code of conduct. Each semester, each of our chapter's members are required to sign this contract and actively strive to abide by the terms it entails. The contract includes various points that hold brothers accountable for following Delta Upsilon's Loss Prevention polices at any event where alcohol is present (Specifically, point 11).
Status: ApprovedPoints: 5
Development of Character - The chapter has a speaker present on and discuss alcohol and drug use with at least 75% of the chapter membership.
Chapter Notes: Drug and Alcohol Speaker
Attached to this submission are notes from a chapter meeting in November in which Jordan King, the head of Elon University Fraternity and Sorority Life discussed drug and alcohol use (among other things) with our members. At least 75% of our chapter membership was present.
Status: ApprovedPoints: 5
Advancement of Justice - The chapter hosts a meeting where Loss Prevention policies are discussed with at least 90% of the chapter membership.
Chapter Notes: Loss Prevention Discussion
The attached document contains chapter minutes from a meeting in which Loss Prevention policies were discussed with at least 90% of the chapter membership.
Status: ApprovedPoints: 1
Operational - The chapter has a documented crisis management procedure that is reviewed with members during a chapter meeting.
Chapter Notes + Emergency Action Plan
Attached to this submission are notes from a chapter meeting in which our Emergency Action Plan was discussed. In addition, said Emergency Action Plan is also attached to this submission.
Status: ApprovedPoints: 3
Promotion of Friendship - Campus or local police/security present on and discuss safety issues related to the campus with at least 75% of the chapter membership.
Chapter Notes: Local Police Officer Present to Discuss Safety Issues
Attached to this submission are notes taken from a chapter meeting in which the town of Elon police chief, Cliff Parker, spoke to our members regarding public safety, as well as informing us about important town ordinances that we need to be aware of should we ever host a public event in the town. At least 75% of the brotherhood was in attendance.
Status: ApprovedPoints: 2
Advancement of Justice - The chapter directs members to campus tutoring and workshops/seminars.
Directing members to tutoring
For our members who are below the minimum requirement of GPA, as VP of Academic Excellence, I require them to go to a tutor once a week and have that tutor email me as proof that they actually went to the tutor.
Status: ApprovedPoints: 1
Operational - The chapter hosts a meeting where an overview of the Men of Merit Chapter Standards Program and an update on the chapter's progress is provided to 75% of the membership.
Chapter notes from Men of Merit Review
Our VP Administration likes to make chapter notes entertaining for brothers to actually go back and read them, but they are still legitimate. At this chapter meeting, I went over every aspect of our Men of Merit score card from the previous year, fielded questions about what each category meant and emphasized this is one great way to be a sweepstakes chapter at LI. On that the brotherhood had a conversation about why no one wanted to or could attend LI (which is an area we fell short in).||As the notes also reference (inappropriately) we also covered the Membership outcomes survey result at this meeting.||Attached will be our chapter notes from that day, September 2nd and attendance .||
Status: ApprovedPoints:
Operational - VP External Relations has key responsibilities and a timeline of his duties outlined in a written (can be electronic) document to use for officer transition
VP of External Relations Guide
Attached in PDF form is an outline of the VP of External Relations guidebook.
Status: ApprovedPoints: 3
Promotion of Friendship - The chapter works with the local alumni board to create an ongoing alumni recognition program.
Alumni recognition implementation
Please see the attached VP of External Handbook for a section breaking down the roles and implementation of the alumni engagement program, as well as the newsletter to outline alumni highlights.
Status: ApprovedPoints: 3
Operational - The chapter maintains an up-to-date names list throughout the entire year and asks brothers for updates frequently. Please note this is not a roster, but a recruitment tool.
Chapter PNM List
During the semester at our recruitment meetings, I made sure to update our list weekly on who we are actively seeking, along with pairing each PNM to a brother who they feel they are closest with. With this list, I utilized it by assigning these brothers the tasks of inviting PNMs out to lunch or to hang out at the house or somewhere else, in order to personally connect with them outside of a social setting and get to know each PNM better. The names on the left are the PNMs, the names on the right are the brothers assigned to them.
Status: ApprovedPoints: 3
Promotion of Friendship - The chapter utilizes new members in the recruitment process. For example, asking new members to invite unaffiliated friends to recruitment events, sharing prospective names, etc.
Utilizing new members for recruitment purposes
After the newest pledge class for Fall 2018 was initiated, I invited the entire pledge class to attend the first recruitment meeting after initiation and gauged their opinions on how the formal rush cycle this fall went. I took down notes on feedback on which events were successful or not successful in their eyes, how we can improve getting interviews done in a more efficient and timely matter, all the way down to even which food we got for recruitment events and house hours.
Status: ApprovedPoints: 3
Operational - The chapter publishes (paper or electronically) an alumni/parent newsletter.
Alumni Newsletter submission
This is our newsletter which is available through this fall semester. Our news regarding this past fall's work will be released in the early weeks of January to give a recap of our semester.
Status: ApprovedPoints: 3
Operational - VP Loss Prevention has key responsibilities and a timeline of his duties outlined in a written (can be electronic) document to use for officer transition
Vice President of Loss Prevention Training Manual
Attached to this submission is our chapter's Vice President of Loss Prevention Training Manual. It is handed down from VP of Loss Prevention to VP of Loss Prevention as just one of several steps in our formal transitioning process.
Status: ApprovedPoints: 3
Development of Character - The chapter maintains a recognition program for members' scholastic achievements (scholarships, great test/paper scores, GPA improvement, etc.) throughout the year.
Scholarship form
This is our chapter's scholarship form which rewards members based on their GPA from the previous semester.
Status: ApprovedPoints: 5
Advancement of Justice - The chapter has a speaker present on and discuss sexual assault prevention with at least 75% of the chapter membership.
Chapter Notes: Sexual Assault Prevention Speaker
Attached to this submission are notes from a meeting of our chapter on October 7th, 2018. During this chapter meeting, Kendall Kynoch, a representative of SPARKS (Students Promoting Awareness, Responsibility, Knowledge and Success) showed us a presentation and lead us in a discussion regarding sexual assault prevention. SPARKS is one of Elon's main student organizations that promotes sexual health education and provides support and resources to victims of sexual misconduct.
Status: ApprovedPoints: 5
Operational - Chapter financial information is advertised to potential new members during the recruitment process. This information should include associate member dues, initiation fees, housing fees, and member dues.
Chapter Financial Information
During the formal rush cycle, I paired up with the service and philanthropy chairs, along with the VP of Academic Excellence in order to speak to the rushees about potential financial scholarships available to members of the chapter. We emphasized heavily that we are the most affordable fraternity at Elon, explained our LegFi payment plans for new members, and laid out the criteria for having a good GPA and explaining how a new member can get scholarships for dues that correspond to their grades.
Status: ApprovedPoints: 1
Advancement of Justice - The chapter has a service event during recruitment in which potential members are invited to and attend.
Service Event
For our Sunday Event of Recruitment we went to the beach. The main event started at 1:00PM, however we hosted a beach cleanup from Noon until then where we invited all Potential members to join us. The turnout of the event was successful for both parts and we had a great time working with the potential new members on cleaning the Daytona Beach. This event was ran by our External Relations VP Adam Kelley and President Zachary Saidman.
Status: ApprovedPoints: 3
Operational - The chapter's Roll Book and Ritual Books are in good condition and stored in a fireproof location.
Roll Book/Ritual Book Storage
Both the Roll Book and the Ritual Books are stored in a fireproof and waterproof safe box, which is always at the residence of the President when not in use.
Status: ApprovedPoints: 3
Development of Character - The chapter Executive Board has an executive retreat.
Retreat
An executive retreat was held by Alex Caliguiri when he started in the Spring and I reran a smaller one with the same executive board to make sure my goals were understood by the executive board
Status: ApprovedPoints: 5
Diffusion of Liberal Culture - The chapter has a cultural event during recruitment in which potential new members are invited and attend.
Liberal Culture
One of our Recruitment events was a Cookout hosted on our campus. We brought in food from different cultures as well as American ones to show potential members the diversity of the campus as well as the diversity of our chapter. We had a lot of members in attendance as well as brothers. Such as Brother David Hughes and Christian Ramirez. During this time we were also able to explain the different cultures that are represented at our international school and our fraternity. It was a wonderful time with all people in attendance and is being repeated for the Spring Semester.
Status: ApprovedPoints: 3
Operational - A promissory note is secured from each brother who does not pay his dues on time. Past due or extended payment plans should be disclosed at each chapter meeting in the VP Finance's report.
Promissory Note
A promissory note was collected from the three brothers this semester that did not pay dues on time or talk about other payment option. The promissory note template is attached.
Status: ApprovedPoints: 3
Operational - The chapter creates a master calendar, which includes all chapter events and campus cultural events, and distributes (can be electronically) to all members by the first week of classes.
Master Calendar
An online calendar is available to all brothers at any point in time via teamsnap.com. This calendar is updated with all events at the end of a semester prior to the upcoming semester. Attached is an exported csv file of the calendar for the Fall 2018 semester
Status: ApprovedPoints: 3
Promotion of Friendship - The chapter has a written procedure, in chapter by-laws, for the extension of membership bids.
Member Bid Bylaws
Within the Bylaws we have written a process in which we will extend the bids to all potential members. It has not been changed in previous years as it is not needed.
Status: ApprovedPoints: 3
Operational - The families of all associate members and chapter members receive appropriate financial information regarding member/associate member dues, payments, initiation fees, housing fees (when applicable) and collection polices.
Financial Information
Every semester information on dues is sent to every member, associate member, and their families. This information includes a breakdown of where the members dues go, and this file is attached. A short summary of legfi and the collection process and options is sent with the other dues information.
Status: ApprovedPoints: 3
Promotion of Friendship - The chapter maintains an open ceremony for the Initiation of its members by having alumni, family, faculty and staff in attendance.
Non-Secret Initiation Pictures!!
We aren't secret. We have friends, alumni, guests, etc come to it.
Status: ApprovedPoints: 5
Operational - The chapter maintains an up-to-date names list throughout the entire year and asks brothers for updates frequently. Please note this is not a roster, but a recruitment tool.
Names List
The Chapter employed a names list throughout the semester and was updated weekly by myself as VP of recruitment. Attached is a copy of our name list. Names were updated at the end of the semester for the next Vice President. Removing any and all names that are now affiliated or joined our Fraternity.
Status: ApprovedPoints: 3
Operational - The chapter hosts a meeting where an overview of the Men of Merit Chapter Standards Program and an update on the chapter's progress is provided to 75% of the membership.
Men of Merit
Dirk Mercer (Previously Dirk Brown) gave a short overview of the Men of Merit Program to the chapter during our weekly meeting based on the information he received at LI.
Status: ApprovedPoints: 5
Operational - Chapter has at least three outside facilitators conduct sessions for the Associate Member Education Program. Outside facilitators must be individuals from outside the chapter, such as faculty, staff, advisors, alumni or local community members.
Associate Member Outside Facilitators
Kelsey N. Morrissey|morrissey@deltau.org|Checked up with associate members to see how the process was going. |
Status: ApprovedPoints: 1
Operational - VP Membership Education has key responsibilities and a timeline of his duties outlined in a written (can be electronic) document to use for officer transition
Outline of Duties
This is the outline of duties I wrote up for officer transition, please note it rambles a lot, but everything I had to do is in there.
Status: ApprovedPoints: 3
Diffusion of Liberal Culture - The chapter hosts a speaker to inform the chapter about global educational opportunities available on campus or in the community. (i.e. study abroad, etc.).
Study Abroad
Our faculty advisor came into chapter to speak, and the bulk of her speech was talking about the Study Abroad expedition she is leading to Europe this coming summer.
Status: ApprovedPoints: 5
Operational - The Initiation Ceremony is performed as outlined in the Delta Upsilon Ritual Book.
Initiation Pictures!!
We initiated a bunch of good men to become better men
Status: ApprovedPoints: 5
Operational - The chapter develops recruitment materials and utilizes available resources designed to educate potential members and their families about the benefits of membership in Delta Upsilon.
Recruitment Materials
As a chapter we worked with all potential members and associate members after they accepted bids to teach them about the benefits of Delta Upsilon. During one of the associate member meetings we brought in myself and Garrett Wilson to talk about benefits that we offer as a Fraternity. We as a chapter also have benefits in our area that coordinate through brother Chance Luck who we worked with to talk about what Delta Upsilon can offer. Overall we used a chapter effort to talk about these benefits during the recruitment process and beyond.
Status: ApprovedPoints: 1
Operational - The chapter creates and has members complete a yearly needs assessment to see what types of program topics, service projects, brotherhood events, etc. they would like to see in the future.
Yearly Needs Assessment
Yearly needs assessment sent to Brothers and Associate Members at the beginning of Fall Semester 2018. 53% of the chapter participated including suspended, and associate members.
Status: ApprovedPoints: 5
Operational - The chapter conducts a recruitment skill set seminar.
Skill Set Seminar
Right before the start of Recruitment, I VP of Recruitment Dirk Mercer conducted a skill set seminar for all the brothers to remind themselves of how to recruit. Attached is the plan for recruitment and how we recruit as well. It was made through an older and now alumni Alex Caliguri. We spent 10 minutes on the presentation and discussed our plans and course of action for the next 20 minutes. Overall it was an effective time for the semester and recruitment week. It was repeated later in the semester for the associate members to learn about recruiting as well as there process was almost over.
Status: ApprovedPoints: 5
Operational - The chapter utilizes its social media for recruitment and updates the site(s) regularly.
Social Media Recruitment
Our Chapter hosts Social Media through Facebook,Instagram, Snapchat and Twitter. We maintain a list of followers that we show our recruitment schedule and events that we are hosting on. It is managed by Brother Christian Ramirez and updated weekly based on events that have happened as well as coming socials. We also use this as a way to say thanks to brothers who have done a great service to our chapter or in memory of lost ones.
Status: ApprovedPoints: 3
Operational - The chapter has a standard meeting agenda that the President prepares each week prior to the beginning of chapter and Executive Board meetings.
Agendas
I created agendas for every meeting based on input from the executive board
Status: ApprovedPoints: 3
Development of Character - The chapter has short- and long-term goals established for the semester.
Goals
I developed goals for myself for this semester outside of the usual ones.||Short term goals:|Have three mandatory community service events planned and get all brothers to use the HelperHelper app.|Sign at least 20 bids|Initiate at least 10 new brothers|Plan and execute an official alumni event||Long term goals:|Fix the attendance bylaws to be more lenient and not MAKE brothers go, but have brothers WANT to go
Status: ApprovedPoints: 5
Operational - The Pledging Ceremony is performed as outlined in the Delta Upsilon Ritual Book.
Pinning
We pinned men who later may or may not have become brothers.
Status: ApprovedPoints: 5
Advancement of Justice - The chapter has an established judicial board that follows written policies and procedures for appropriate situations.
Standard's Board Members and Guidelines
The board is nominated with a 2/3 confirmation vote. They carry out academic hearings, code of conduct hearings, and expulsions. The nominated board from our meeting minutes and procedures they follow are attached.
Status: ApprovedPoints: 5
Operational - The Ritual Team properly prepares and rehearses Ritual before Initiation.
Initiation Prep
I was not able to attend initiation or the preparation. Garrett Wilson was elected to run the initiation in my place. Him along with Kevin Boyle and Jacob Do held read through rehearsals to make sure they were comfortable with the parts.
Status: ApprovedPoints: 5
Operational - The chapter maintains an active recruitment committee with written committee goals and written individual goals.
Recruitment Committee
The Chapter deployed an active Recruitment Committee. It consisted of myself as the head of the committee with its members including David Hughes and Christian Ramirez, both very active in the process of drawing in members. Sam Buchanan and Chance Luck as Retention members, both being good at keeping members in the process. We worked together to plan recruitment week and make sure brothers attended events. I was in charge of preparation of the materials and meetings needed to host the events. This lasted throughout the whole semester. The committee changing with the new VP of Recruitment David Hughes.
Status: ApprovedPoints: 3
Advancement of Justice - The chapter advertises to all potential members any financial scholarships available to members or new members.
Financial Scholarships
To fulfill the CEP Requirement, I, Dirk Mercer hosted a session during our Video Game Night Recruitment event about any and all financial scholarships available to new members. This was to aid them in their decision of joining the Fraternity if Income level or monetary concerns were the only thing holding them back. I used the classrooms computer to show all potential members what scholarships Delta Upsilon offers and how they could apply for them as well as other scholarships that are known to me or the other brothers. Throughout there progress and during the rest of recruitment brothers kept those informed on what they can do for financial aid.
Status: ApprovedPoints: 3
Promotion of Friendship - The chapter hosts a recruitment event where alumni are invited and attend.
Alumni Attendance
Most of our events had alumni attend. Our Ghost Tour was specifically given an invitation to our alumni. Rick Dwyer and Justin Dahan showed up to attend this event and meet potential new members. The event was a blast and had the largest attendance weve had in a long time.
Status: ApprovedPoints: 3
Operational - Receipts are required for any reimbursement to members who use personal funds for chapter supplies.
Reimbursement Form
A receipt is required in order to be reimbursed for any chapter purchases made with personal money. This receipt is to be submitted to the VP Fiance along with the reimbursement form. The form template is attached.
Status: ApprovedPoints: 3
Promotion of Friendship - All formal and informal recruitment events are alcohol-free.
Alcohol Free
Out of the multiple events that were hosted by ERAU Delta Upsilon Chapter we kept them all free. Monitors were myself and President Zachary Saidman.
Status: ApprovedPoints: 5
Promotion of Friendship - The chapter invites parents, faculty, staff and alumni to the Initiation Ceremony by written or electronic correspondence at least two weeks prior to ceremony.
Initiation Invite
We invited alumni, other organizations, and parents to our initiation
Status: ApprovedPoints: 5
Operational - VP Recruitment has key responsibilities and a timeline of his duties outlined in a written (can be electronic) document to use for officer transition
Outlined Duties
The outline was created by the previous recruitment Vice President Alex Caliguri and has been updated as needed by myself. It is used both for the VP of recruitment and to show potential and associate members how recruitment works. It is really adaptable and works well with all people.
Status: ApprovedPoints: 3
Operational - The date of Initiation will be made clear at the beginning of the associate member period.
Date of Initiation
Picture from chapter minutes notifying New Members of the date of initiation. Note, we did not know the exact date until this time due to issues with event space booking.
Status: ApprovedPoints: 3
Operational - President has key responsibilities and a timeline of his duties outlined in a written (can be electronic) document to use for officer transition
Guidebook
This includes a timeline of what to do along with hints and guides for new presidents.
Status: ApprovedPoints: 3
Advancement of Justice - The parents of associate members are provided an overview of the Associate Member Education Program and the expectations of membership.
Associate Member Parent Letter
Letter sent to the parents of associated members.
Status: ApprovedPoints: 5
Promotion of Friendship - All Big Brothers participate in the Big Brother Orientation session as outlined within the Associate Member Education Program. Additionally, all Big Brothers create a calendar for the semester based on the outline in the Big Brother Guide.
Big Brother Orientation
Copy of presentation given as the Big Brother Orientation
Status: ApprovedPoints: 5
Operational - Chapter financial information is advertised to potential new members during the recruitment process. This information should include associate member dues, initiation fees, housing fees, and member dues.
Finance Information
Throughout the course of the recruitment process Financial information was mainly directed to our VP of Finance, Garrett Wilson. He hosted a financial seminar after I discussed financial aid that could be acquired for both school and fraternity. We discussed dues and had a financial breakdown for all members. This was to make sure they knew they were getting their money's worth and would have a great time. There was no need to discuss housing dues as we do not have a house.
Status: ApprovedPoints: 5
Advancement of Justice - The chapter has written eligibility standards for new members that includes diversity and nondiscrimination policies that mirror that of the Fraternity's Constitution and By-laws.
Liability Standards
Our chapter has a written standard that we have them accept and sign when they accept their bid to Delta Upsilon. We expect them to uphold this standard while in the initiation process. If a member if found to break these policies they are given punishment with severe enough damage resulting in dismissal from the initiation process. They are made aware of these standards during the recruitment process and during there inititaion procress multiple times.
Status: ApprovedPoints: 3
Operational - The chapter has updated its Constitution and By-laws in the past 18 months.
Bylaws
Most current Bylaws
Status: ApprovedPoints: 3
Operational - The chapter follows the Fraternity-mandated Associate Member Education Program time period. This means Pledging to Initiation is no longer than 8 weeks (unless specific exemptions have been provided by IHQ).
Alumni Advisor Confirmation
Letter from Peter Aguero confirming the length of the New Member process.
Status: ApprovedPoints: 5
Promotion of Friendship - Chapter hosts a substance-free associate member retreat.
Associate Member Retreat
Attendance: All associate members, Dylan Prendergast, David Hughes, Adam Kelley, Dylan Orth, Charles Montagnoli, Zachary Saidman, Kevin Boyle, Jacob Do, Rafael Saldana, Christian Rameriez.||The retreat followed the guidelines laid out by the New Member Educator handbook. It was conducted at Camp Winona in Deleon Springs, Fl.
Status: ApprovedPoints: 5
Advancement of Justice - The chapter has a justice event during recruitment in which potential new members are invited and attend.
Justice Event
The ERAU Chapter hosted a Justice Event for our recruitment schedule on the second day of our semester's recruitment week. It was ran by I Dirk Mercer as the Recruitment Vice President. My went with my value of Justice to host the event and fulfill the CEP Requirements. We went on a Ghost Tour that was hosted around Historic St. Augustine. While on the tour we learned about the struggle of those that were kept as slaves or prisoners at the castle. Such as native Americans. The potential members saw our view of Justice and how history should not be repeated. We have moved forward since that time and they are now honored in the history of the site and how they helped the city grow. The potential members were mainly exposed to how I view the Advancement of Justice in my daily life as well as the brothers at this recruitment event such as President Zachary Saidman.
Status: ApprovedPoints: 3
Operational - The chapter submits its most recent year's 990 form online to stay current with the IRS before the government and fraternity-mandated Nov. 15 deadline.
Taxes
The VP of Finance Garrett filled out the form with plenty of time
Status: ApprovedPoints: 5
Development of Character - There is no use of chapter funds for the purchase of alcohol (i.e. slush funds, social funds, portions of house dues, special assessment, extra dues, separate accounts, etc.).
No Chapter Funds For Alcohol
An alumni reviews our meeting minutes and bank records to ensure no alcohol is purchased with chapter funds. A letter from the alumni is attached.
Status: ApprovedPoints: 5
Advancement of Justice - The chapter has a written code of conduct for all members to sign at the beginning of each academic year.
Code of Conduct
We have our brothers sign them at the beginning of the semester and the new members sign the one in the ritual book when they initiate.
Status: ApprovedPoints: 5
Operational - Associate members attend chapter meetings and the Associate Member Class President gives a report at these chapter meetings.
Associate Member President Chapter Report
Picture of minutes from chapter. The class president's report is under the chapter President report.
Status: ApprovedPoints: 3
Promotion of Friendship - The chapter utilizes new members in the recruitment process. For example, asking new members to invite unaffiliated friends to recruitment events, sharing prospective names, etc.
Utilize New Members
During the recruitment week myself as VP of recruitment would ask potential members of friends and there numbers if they were interested in joining Delta Upsilon. We also used move in day as a way to make new friends by helping those move in and then having them introduce us to there roommates as well. Names were added to the names list if there was anything they said would be interested in joining so we could invite them personally to our events.
Status: ApprovedPoints: 3
Promotion of Friendship - The chapter is involved in freshman orientation activities such as move-in day, activity fairs, etc.
Move In Day
The chapter heavily uses the activity fair and move in day as a recruitment tool. This last year has been one of our most involved years with almost all brothers showing up to these events to assist in them. We also use the events hosted by our orientation team to find potential members and invite them to hang out or rush Delta Upsilon.
Status: ApprovedPoints: 3
Diffusion of Liberal Culture - The chapter hosts a workshop on proper conduct in professional settings.
Resume Writing
Brother Zach Saidman gives a presentation of proper resume writing. Zach was an intern at Raytheon working on the Patriot missile for two years, and claims a large part of him getting that position was his resume and cover letter. As such he decided to give a presentation of proper resume writing so brothers could have good resumes in time for summer internship application deadlines.
Status: ApprovedPoints: 3
Operational - A promissory note is secured from each brother who does not pay his dues on time. Past due or extended payment plans should be disclosed at each chapter meeting in the VP Finance's report.
Promissory Note
This document shows the promissory note used
Status: ApprovedPoints: 2
Operational - The families of all associate members and chapter members receive appropriate financial information regarding member/associate member dues, payments, initiation fees, housing fees (when applicable) and collection polices.
DU Bill
This document provides a breakdown of all upcoming and outstanding dues owed to Delta Upsilon.
Status: ApprovedPoints: 3
Operational - The chapter actively pursues all accounts receivable, and total accounts receivable will not exceed 5% of the chapter's total income.
DU AR
This sheet provides an outlined AR of al brothers and their dues.
Status: ApprovedPoints: 3
Advancement of Justice - The chapter has a written procedure for event management duty (sober monitors) and a written rotation which includes all chapter members.
Loss Prevention Duties and Expectations
This is the handbook given to each Loss Prevention Officer and under Section 1-A of ""General Responsibilities"" the duties of LP aids and sober monitors are listed.
Status: ApprovedPoints: 3
Operational - Chapter financial information is advertised to potential new members during the recruitment process. This information should include associate member dues, initiation fees, housing fees, and member dues.
Financial Dues breakdown
We hand this out to every potential when we give them a bid along with the scholarship information.
Status: ApprovedPoints: 5
Development of Character - The chapter hosts a speaker from the academic resource center regarding academic workshops/seminars and tutoring offerings on campus.
Workshop Seminar
This PDF describes the workshop seminar we held on 9/20/18.
Status: ApprovedPoints: 3
Operational - VP Membership Education has key responsibilities and a timeline of his duties outlined in a written (can be electronic) document to use for officer transition
Responsibilities and Duties.
Job responsibilities:|Lead the Associate Member class through their projects and goals for their pledge semester, keep them motivated and advise them.|Maintain brotherhood morale and attitude, plan events for the brotherhood when necessary and plan a brotherhood retreat.||Short-term goals:|Run a successful brotherhood retreat|Ask for advice about the position when applicable||Medium-term goals: |Help with recruitment whenever available|Project member ed plans for Associate Member class size||Long-term goals:|Highest retention of Associate Member class possible|Associate Member classes end up being the new leaders of this house.|
Status: ApprovedPoints: 2
Promotion of Friendship - The chapter utilizes new members in the recruitment process. For example, asking new members to invite unaffiliated friends to recruitment events, sharing prospective names, etc.
Fratelina
We have an event towards the end of rush called Fratelina where we allow new members to invite their friends to show off the house they are bout to pledge. I also give them a small recruitment seminar halfway through their pledge ship to explain the importance of recruitment and how they should go about it (and we make them plan a recruitment event for the following semester that they are in charge of). (The Seminar was done through apple pages and the system won't let me submit that type of file so here the the link to the google drive file https://drive.google.com/file/d/1Ae3zP8Mo0_I8QN5qyDzV5tQlEA2_Dwws/view?usp=sharing)
Status: ApprovedPoints: 3
Operational - VP Academic Excellence has key responsibilities and a timeline of his duties outlined in a written (can be electronic) document to use for officer transition
VP of Academic Excellence Duties
This PDF contains all of the duties for the VP of Academic Excellence, and helps explain the position to those transitioning into it.
Status: ApprovedPoints: 3
Operational - The Pledging Ceremony is performed as outlined in the Delta Upsilon Ritual Book.
Pledging Ceremony
Please ignore the last submission, that was for initiation.
Status: ApprovedPoints: 5
Operational - The chapter develops recruitment materials and utilizes available resources designed to educate potential members and their families about the benefits of membership in Delta Upsilon.
Delta Upsilon History and Handbook
At the beginning of every pledge semester we hand every pledge a copy of the DU handbook and the Cornerstone found on the Delta Upsilon website giving the history of DU and a brief synopsis of what we stand for to give to their parents.
Status: ApprovedPoints: 2
Operational - The chapter creates a master calendar, which includes all chapter events and campus cultural events, and distributes (can be electronically) to all members by the first week of classes.
Chapter's Master Calender
Attached is the master calendar for the Fall 2018 semester. It is missing several service events due to those being planned after the calendar was distributed. Those were instead sent out as reminders via mass text. The date the calendar was distributed is located at the bottom of the PDF.
Status: ApprovedPoints: 3
Advancement of Justice - The chapter advertises to all potential members any financial scholarships available to members or new members.
Merit based and Need Based scholarships
We send a link to both google forms (one scholarship is need based and the other is merit based) that associate members fill out if they wish to receive either $250 scholarship.
Status: ApprovedPoints: 3
Advancement of Justice - The chapter has an established judicial board that follows written policies and procedures for appropriate situations.
Judicial Board Policies and Examples
Attached are a section of our bylaws regarding our judicial board as well as a few hearings from this semester.
Status: ApprovedPoints: 3
Operational - The chapter utilizes its social media for recruitment and updates the site(s) regularly.
Instagram Page
We use this to post fun pictures we take thoughout the year. Feel free to follow us! @ufdeltaupsilon
Status: ApprovedPoints: 3
Operational - The Initiation Ceremony is performed as outlined in the Delta Upsilon Ritual Book.
Initation Ceremony Ceremony
We did rite l in the house the night before Initiation and rite ll at a local incubator.
Status: ApprovedPoints: 5
Operational - VP Administration has key responsibilities and a timeline of his duties outlined in a written (can be electronic) document to use for officer transition
VP of Administration Outline
The attached document contains the key duties of this executive position. It covers all aspects of the position, and ensures that the new officer is thoroughly prepared to take on the responsibilities of the position.
Status: ApprovedPoints: 3
Promotion of Friendship - The chapter maintains an open ceremony for the Initiation of its members by having alumni, family, faculty and staff in attendance.
Program
We hand out a copy of the Initiation ceremony and parts at the entrance of the ceremony that guests can follow (we make photo copies of the first couple pages of the ritual book that has the parts of Initiation in order).
Status: ApprovedPoints: 5
Development of Character - The chapter participates in a campus or community beautification/cleanup project.
Downtown Cleanup Project
This fall we had our CLeanup Project wiht Zeta, here is an extract from the announcement post:||REMINDER: ZETA SERVICE PROJECT THIS SATURDAY! We will be going downtown to clean up an abandoned lot! Be at the house at 10AM for some breakfast and to greet the Zetas beforehand! ATTENDANCE IS MANDATORY, so text Dakota your excuses before Thursday if you can't make it or else it's fine city!!!||Sadly I do not have any photos from the event as I personally was unable to make the event due to an exam, and no one else took a group photo. I hope to make this event annual now in my term as VP of Ex Relations.
Status: ApprovedPoints: 3
Operational - The chapter hosts a meeting where an overview of the Men of Merit Chapter Standards Program and an update on the chapter's progress is provided to 75% of the membership.
Men of Merit Program
The program was attended by executive board members as well as brothers that held prominent positions in the house outside of the executive board. From what I can recall, the program didn't really bring us that much value. The one thing that was helpful was that the program helped us further identify our challenges. I wish there was a more concrete, detailed solution to addressing these challenges.
Status: ApprovedPoints: 5
Operational - VP Recruitment has key responsibilities and a timeline of his duties outlined in a written (can be electronic) document to use for officer transition
IHQ recruitment standards
I often refer to the DU website whenever I have recruitment questions. Attached are common files that I use and that I plan on passing down to the next recruitment.
Status: ApprovedPoints: 3
Promotion of Friendship - The chapter hosts an appreciation event to thank any faculty/administration/staff who have supported the chapter or its members.
Noe
During our final chapter of the semester, we held a thank you ceremony for our house handy man Noe Rodriguez. Sadly we did not take photos, as such an improvement would be more content for social media. In addition I hope to incorporate our chapter advisors next semester.
Status: ApprovedPoints: 5
Diffusion of Liberal Culture - 50% of chapter members are in possession of a valid national passport.
Chapter's Possession of Passports
This PDF shows who in the Chapter possesses a passport, which is actually 100% of the chapter.
Status: ApprovedPoints: 3
Operational - The chapter maintains an active recruitment committee with written committee goals and written individual goals.
Recruitment Overhaul
The attachment shows bullet points on what the recruitment committee has come up with in regards on what to show brothers and how to recruit new members. Although these are just bullet points made by the committee, I use these to make presentations to give to brothers during chapter and use it as a guide at the beginning of the semester.
Status: ApprovedPoints: 3
Promotion of Friendship - The chapter is involved in freshman orientation activities such as move-in day, activity fairs, etc.
IRHA and Move-in
I refer to the UF IRHA (inter-resident hall association) facebook page and website to look for freshmen events and move-in dates. I make the brothers help move in freshmen and attend various events to meet the incoming freshmen. This is the link to their website: http://irha.housing.ufl.edu/||Notice how there is a section for upcoming event dates.
Status: ApprovedPoints: 3
Diffusion of Liberal Culture - The chapter sponsors a minimum of two alumni and/or parents events such as Founders Day, Initiation, Parents' Day, Homecoming, etc.
7
This year we had our usual two large alumni meetings, and celebrations. Orange and Blue was held on April 14, with its alumni meeting, and Homecoming was on November 3, along with its own alumni board meeting. In attendance was our alumni board of representatives, and our chapter advisors along with other alumni tailgating at the house.
Status: ApprovedPoints: 3
Advancement of Justice - Each member participates or attends at least one philanthropy event sponsored by another Greek organization or campus group.
2
All of our brothers participate in Dance Marathon at UF. Attached is an email from DM giving us the incentive for having all brothers with at least 1$ in thier DM accounts, and a photo from DM.
Status: ApprovedPoints: 5
Promotion of Friendship - The chapter hosts a recruitment event where alumni are invited and attend.
(repeated)
In a previous submitting, I mentioned that we host an alumni event that we host in which we invite the local alumni to give recruitment advice to the chapter. Please refer to that submitting for more details. We also use tailgates as a tool to allow Alumni and members to mingle and talk about recruitment.
Status: ApprovedPoints: 3
Advancement of Justice - A chapter meeting is used to review parliamentary procedure and these procedures are used during chapter meetings.
Chapter on Parliamentary Procedure
This PDF describes the parliamentary procedure meeting held on 9/17/18.
Status: ApprovedPoints: 3
Promotion of Friendship - The chapter invites parents, faculty, staff and alumni to the Initiation Ceremony by written or electronic correspondence at least two weeks prior to ceremony.
Invitation
Here is an example of what we send out to Parents and our Alumni
Status: ApprovedPoints: 5
Diffusion of Liberal Culture - The chapter submits a news update to the university newspaper on programming, philanthropies and overall chapter successes.
Newspaper submition
Attached is the email I sent to the Alligator, our UF student newspaper.
Status: ApprovedPoints: 3
Advancement of Justice - The parents of associate members are provided an overview of the Associate Member Education Program and the expectations of membership.
Letter to Parents.
Attached is a template that we will be sending to the parents of new associate members for the next year.
Status: ApprovedPoints: 5
Promotion of Friendship - The chapter has a written procedure, in chapter by-laws, for the extension of membership bids.
Chapter Bylaws and Standing Rules
Title says it all along with big giving 101
Status: ApprovedPoints: 3
Diffusion of Liberal Culture - The chapter hosts an educational program with another campus organization.
Dance Marathon Educational Program
On November 26, two speakers from Dance Marathon at the University of Florida, Kelsey Matala and Chelsea Bourekas came to teach us about Dance Marathon at UF and what they do. They talked about how they raise money for the local university hospital (Shands Hospital), and the big fundraising marathon in Spring in the form of a standing marathon for 26.2 hours. The presentation occurred around dinner time before chapter that day, so at least 66% of the brotherhood was present. Overall the event was okay; the main issue was the fact that dinner was happening around the same time so brothers weren't necessarily giving their full attention, so that could be improved upon next time.
Status: ApprovedPoints: 3
Development of Character - The chapter has a speaker present on and discuss alcohol and drug use with at least 75% of the chapter membership.
Loss Prevention Seminar: Alcohol and Drugs
Before our chapter meeting September 17th 2018, 28 of the 32 brothers of the Florida Chapter of Delta Upsilon attended the UF Student Conduct and Conflict Resolutions seminar ""Alcohol, Other Drugs, and the Law"". The seminar is open to all UF students and the brothers attended the open seminar with the student body. The seminar was held in the UFPD Community Services Classroom at 5:00 PM. The seminar discussed the health and legal risks associated with substance abuse. The seminar lasted for 1.5 hours and after talking with the brothers who attended, the Chapter seemed satisfied with the discussions and information provided by UFPD.
Status: ApprovedPoints: 5
Advancement of Justice - The chapter has written eligibility standards for new members that includes diversity and nondiscrimination policies that mirror that of the Fraternity's Constitution and By-laws.
By-laws and Standing rules
We follow IHQ eligibility standards and our chapter standing rules and bylaws when it comes to new member eligibility.
Status: ApprovedPoints: 3
Operational - The chapter's Roll Book and Ritual Books are in good condition and stored in a fireproof location.
Location of the Roll Book and Ritual Book
This PDF describes the location of the books and when they are utilized.
Status: ApprovedPoints: 3
Diffusion of Liberal Culture - The chapter has a cultural event during recruitment in which potential new members are invited and attend.
Around the World
Once a semester, we hold an event in which we open up all of the rooms in our house and have the brothers living in those rooms make a dish from any country they like. We get to celebrate various cultures around the world though food, such as pizza from Italy (in the picture) or tacos from Mexico. We use this event as a recruitment tool since is usually brings by a lot of people. We announce this event to all of the sororities and other clubs on campus. The great thing about this event is that the people that come are usually those already have a ""diffusion of liberal culture mindset"", which makes the recruitment process a lot easier for us. This past semester, we held the event on December 5th.
Status: ApprovedPoints: 2
Promotion of Friendship - The chapter hosts a workshop/seminar on topics related to collegiate males.
Resume seminar.
On November 5th, the house advisor Sean Smith held a Resume seminar. In it, he went over important items to have in a resume and phrases to avoid saying in a resume and items to omit. The format of a resume was also explained and presented. The brothers present at chapter that evening were all in attendance for the seminar. Sean held a very smooth seminar and took many questions after the event; overall he did a terrific job.
Status: ApprovedPoints: 3
Operational - VP External Relations has key responsibilities and a timeline of his duties outlined in a written (can be electronic) document to use for officer transition
7
I am making this document as the new VP of External Relations, as my predecesor did not.
Status: ApprovedPoints: 2
Diffusion of Liberal Culture - The chapter has at least 50% of members attend one cultural event on campus or in community.
4
22 of our 29 brothers went and supported our brother Kevin James in his run for Mr. African Student Union at the Reitz. Attached is his poster.
Status: ApprovedPoints: 5
Diffusion of Liberal Culture - The chapter catalogs and records individual member's inclusion in structured global experiences (i.e. university, fraternity, or faith-based sponsored service trip, study abroad, etc.; does not have to be international).
Chapter Global Experiences
This document lists events we attended for the past two years in the Fall semesters
Status: ApprovedPoints: 3
Operational - VP Finance has key responsibilities and a timeline of his duties outlined in a written (can be electronic) document to use for officer transition.
Duties
This image provides all of the VP of Finances responsibilities and some goals.
Status: ApprovedPoints: 3
Development of Character - At least one chapter member is an elected or appointed officer in the congress or senate for student government (excludes IFC).
Chapter's Involvement in Student Goverment
This PDF contains the name of the brother who is an officer withing student government, and lists his position.
Status: ApprovedPoints: 3
Promotion of Friendship - The chapter attends two campus athletic events wearing letters.
6
Attached are photos of our brothers at two sorority philanthropies, and at one of our intermural football games
Status: ApprovedPoints: 3
Promotion of Friendship - Chapter hosts a substance-free associate member retreat.
Associate member retreat.
Our previous associate member retreat was held at Ginnie Springs on October 27th. The associate member educators and the associate members all rented tubes to float down the river, and additional rope was provided to tie all our tubes together to stay connected with one another. We asked the pledges to reflect upon the past eight weeks, what they've learned about Delta Upsilon and about themselves, and anything they wish they could've done or think should've been done differently. Overall, I thought the retreat was successful, albeit it could have been a bit longer. As it is we were out there for about three hours (not including travel), so perhaps finding some other activities beyond simply floating down the river could have been more beneficial for the Associate Members. |
Status: ApprovedPoints: 4
Development of Character - The chapter has written and implemented an internal academic mentor program.
Mentor Program
This PDF contains details on the Mentor Program, and ways it can be improved in its current state.
Status: ApprovedPoints: 5
Operational - Receipts are required for any reimbursement to members who use personal funds for chapter supplies.
Reimbursement Policy
This is the template that highlights all requirements for reimbursement.
Status: ApprovedPoints: 3
Development of Character - The chapter maintains a recognition program for members' scholastic achievements (scholarships, great test/paper scores, GPA improvement, etc.) throughout the year.
Academic Incentives Program
This PDF goes over the current academic incentive program, how it can be improved, and how well it is currently being implemented.
Status: ApprovedPoints: 5
Diffusion of Liberal Culture - The chapter hosts one night for all interested members to discuss pre-selected current social or cultural topics.
One Love Seminar
On February 12, Devin Downs hosted a seminar about relationship abuse and how to spot it/help those in abusive relationships. He talked about potential signs, both emotional and physical, proper procedure to approach people who may be in an abusive relationship, and the consequences of abusive relationships. Additionally, he showed us a screening of a film adaptation of a real life story of a young woman who was murdered by her ex-boyfriend who was abusive towards her. Overall, the seminar was very well produced, however some brothers showed a lack of respect towards Devin towards this seminar. In the future, there needs to be more discipline at these events to make sure there is a serious and productive discussion on this topic.
Status: ApprovedPoints: 3
Development of Character - At least 25% of all initiated members hold elected leadership positions in other campus organizations.
Chapter's Leadership Involvment
This PDF lists all brothers who hold leadership positions in various organizations on campus. Approximately 28% of the chapter holds leadership positions.
Status: ApprovedPoints: 5
Advancement of Justice - The chapter hosts a meeting where Loss Prevention policies are discussed with at least 90% of the chapter membership.
Loss Prevention Seminar: Hazing
During our Monday Chapter Meeting September 24th 2018, the Loss Prevention Policies for the Florida Chapter and International Chapter of Delta Upsilon were outlined for the current brothers and New Members. As the meeting was held during chapter, attendance was mandatory and 21 of the 23 active brothers attended and 9 of the 9 new members attended as well. The policies were discussed in depth taking about 25 minutes, addressing Loss Prevention at socials and in everyday fraternity affairs.
Status: ApprovedPoints: 5
Operational - Chapter has at least three outside facilitators conduct sessions for the Associate Member Education Program. Outside facilitators must be individuals from outside the chapter, such as faculty, staff, advisors, alumni or local community members.
Sessions
For the 3 sessions involving outside facilitators, we will be having|| Francis Bush (Facebook: https://www.facebook.com/eric.weber.3994) |Phone number: 540-817-9093||Eric Weber (Facebook: https://www.facebook.com/eric.weber.3994) |Phone number: 954-907-8420||Ryan Nixon (Facebook: https://www.facebook.com/profile.php?id=2024361)||They will be involved in explaining the importance of the principles of Delta Upsilon in the context of how it relates to them in their personal lives.|
Status: ApprovedPoints: 2
Advancement of Justice - The chapter plans a service event in which 75% of the membership participates and then debriefs using the IHQ provided facilitation guide.
Debreif
Attached is the roster of brothers in attendance, a prime example of a good debreif by a brother sumitted anonymously
Status: ApprovedPoints: 3
Operational - VP Loss Prevention has key responsibilities and a timeline of his duties outlined in a written (can be electronic) document to use for officer transition
Loss Prevention Duties and Expectations
This document outlines the responsibilities of the Loss Prevention Officer of the Florida Chapter of Delta Upsilon.
Status: ApprovedPoints: 3
Promotion of Friendship - The chapter holds at least one substance-free retreat.
Brotherhood Retreat.
The brotherhood retreat occurred on November 18 at Lake Wauberg. Here, we discussed the current circumstances of our brotherhood, any problems we had, and solutions to said problems. We also participated in team-building exercises with staff on site. Afterwards, we all went back to the house where a lock-in was instituted, and all brothers slept at the house. Everyone who lived in house also brought their mattresses downstairs to sleep downstairs with their brothers who did not live in house. Overall I think the event was held very efficiently, and not much more could be improved up.
Status: ApprovedPoints: 5
Operational - The chapter conducts a recruitment skill set seminar.
Bid Giving 101
Although titled ""Bid Giving 101"", it shows the brothers how to make a relationship with any potential to them give them a bid and what to do afterwards. Once a semester on the Sunday before rush, we a hold a recruitment seminar and hand this paper out. We invite local alumni to give their experience on recruitment and tip they have for us. Further more, we make the brothers practice on each other on how to talk to potentials, how to give a bid, etc. We then bounce ideas off of each other on what we want to see out of recruitment for the upcoming semester.
Status: ApprovedPoints: 5
Advancement of Justice - The chapter has a justice event during recruitment in which potential new members are invited and attend.
Dance Marathon Justice event.
We participate in this charity called Dance Marathon and every year we receive a ""miracle child"", a child that has an incurable or hard to treat disease, and we host various events for the child. Our goal is to show give the child as much experience as possible since every waking morning might be their last. One event we hosted was DUde Ranch, which was held on October 12th, where we all dress up in cowboy like attire and sell food. All of the proceeds went towards the family to buy the necessary equipment they needed to provide their child with a comfortable life.
Status: ApprovedPoints: 1
Advancement of Justice - The chapter has a service event during recruitment in which potential members are invited to and attend.
Feeding the Homeless
1 week before rush and once a week every week after that until the semester ended, we held an event in which we invited all of our potentials to feed the homeless with us. We found that this event allows us to have down-to-earth conversations with our potentials and it gives us the opportunity to become close friends with them. We all met at the house, drove to the nearest shelter, and made PB&J sandwiches to give out to the homeless. It is the shelter's policy not to take pictures with the homeless, so I am not able to provide any photos of us feeding the homeless. We require that all the brothers come unless they give a valid excuse. In our last event, we had
Status: ApprovedPoints: 3
Diffusion of Liberal Culture - The chapter hosts a cultural event that is open to the entire campus community.
Open cultural night
On November 29, we held a open cultural night where some of our brothers of Cuban origin held an open event where the community could come in to eat Cuban food, learn about Cuban culture through music, history, and fashion. The main brothers behind this were Jeremy Molina, Sebastian Ruiz, Jonathan Fernandez, and Eliezer Cruz, but supporting brothers were there to interact with guests. About 10-15 people not associated with Delta Upsilon came by. The event was well hosted, although I think advertising it more on campus could have been a smart move, as it would potentially have attracted more people to the event.
Status: ApprovedPoints: 5
Development of Character - The chapter has short- and long-term goals established for the semester.
Goals
Attached are a list of goals our executive board made when we took office.
Status: ApprovedPoints: 5
Operational - The chapter maintains an up-to-date names list throughout the entire year and asks brothers for updates frequently. Please note this is not a roster, but a recruitment tool.
PNM list
Title says it all. (Please the excuse the language, the brothers have no filter). We have this a public document that nay of the brothers can use.
Status: ApprovedPoints: 3
Development of Character - The chapter hosts a speaker from the academic resource center or career center regarding topics such as time management, resume building and study skills.
Resume Building seminar
This PDF contains details on the resume building seminar we held, with Brooke from the Career Resource Center. Unfortunately, no one seems to remember her last name.
Status: ApprovedPoints: 3
Diffusion of Liberal Culture - The chapter hosts a speaker to inform the chapter about global educational opportunities available on campus or in the community. (i.e. study abroad, etc.).
Doctors without Borders
On November 17, a speaker named Rebekah Mooneyhan from Doctors Without Borders came by the house after the weekly Chapter meeting to discuss mission opportunities available via Doctors Without Borders (DWB). They talked about their annual spring mission over spring break, this year to the Dominican Republic, where they hold clinics and treat people in need of medical attention as well as experience some of the culture as well as natural wonders that the country has to offer. Everyone that was present at that Chapter was present for the speaker. Overall the event was as good as it could be; people were attentive and respectful of the speaker and she said she enjoyed speaking to all of us.
Status: ApprovedPoints: 5
Advancement of Justice - The chapter has an academic eligibility requirement for officer and voting written into the by-laws. They must be a minimum of 2.75 for officer and 2.5 for voting privileges.
Academic Eligibility
This document contains excerpts of the By-laws, which describe the academic eligibility requirement for officer and voting.
Status: ApprovedPoints: 5
Development of Character - The chapter has a structured academic review committee that meets with all members not meeting the chapter minimum standards.
Academic Review Committee
The first PDF describes the academic review committee, and describes the services they offer to brothers struggling in classes.||The second PDF is part of the academic plan template, which is used to record the study hours completed by the struggling brother.
Status: ApprovedPoints: 5
Operational - VP Finance develops a balanced budget for all expenses with 5% saved for emergency reserve, with the assistance of the Executive Board and the Alumni Treasurer.
DU Budget
This sheet provides a budget of all things utilized including dues, fees, etc.
Status: ApprovedPoints: 4
Development of Character - The chapter Executive Board has an executive retreat.
Executive Retreat
We had an executive board retreat on November 7th at our chapter advisor's house. It lasted about 3 hours starting at 8 pm. The entire executive board attended. The primary focus of the retreat was to devise a recruitment plan as well as work through our calendar. We had a follow-up retreat on December 6th to organize all of our thoughts from the first meeting and finalize everything we have planned to minimize our delays at the beginning of the semester. As far as feedback goes, it was a pretty successful retreat. The most difficult part is finding a time that everyone is free. Most of our executive members hold jobs and are involved on campus so timing was difficult, especially around exam time.
Status: ApprovedPoints: 5
Operational - Chapter submits chapter news to the IHQ communications team for the DU Quarterly by stated due date.
Chapter News
While we did submit our Chapter news, we unfortunately do not have an email recording the submission of the PDF.
Status: ApprovedPoints: 1
Advancement of Justice - The chapter is involved in one women's rights issue or LGBT event (e.g. ""Take Back the Night,"" Safe Zone training).
LGBT Seminar
Attached is a picture taken at an event held at the University of Florida's Reitz Center. It involved people from LGBT @ Work talking about how to interact with LGBT coworkers and help those people struggling with coworkers in the workplace.|
Status: ApprovedPoints: 1
Diffusion of Liberal Culture - The chapter participates in a campus or community sponsored cultural event.
Cultural event.
Attached is a picture taken at the University of Florida's African Student Union Mr. and Mrs. ASU Pageant. One of the brothers from the Florida Chapter, Kevin Jones (pictured on the right) participated in this Pageant, and brothers were in attendance for the pageant.
Status: ApprovedPoints: 3
Promotion of Friendship - The chapter hosts an alumni speaker outside of Initiation.
Secondary Charge
In addition to our regular initiation ceremony, we hosted Eric Weber, our president just over 7 years ago, at chapter to further encourage our newly initiated class. He stayed for the remainder of chapter and talked with brothers afterwards in a small pow wow. We had quorum at this chapter, it was held in our regular capter room, and was meant to encourage stronger recruiting for this upcoming rush. In the future I hope to have recruitment drives like this more often, and closer to the ne dof the semester or a few weeks before rush.
Status: ApprovedPoints: 3
Development of Character - The chapter has a written procedure for supporting members who show signs of drug abuse, mental health issues, financial issues or alcohol abuse, with referral to campus/community resources as part of the program.
Procedure for supporting Brothers with personal struggles.
Our policy for helping brothers struggling with personal issues is as according:||1. Upon being notified of the issues, either through a member not on the executive board or some on the executive board, an individual from the executive board and either their Big Brother or their closest brother (up to the discretion of the Executive board) has an intervention with the individual struggling with their issues. During this, they are referred to the necessary on campus/government provided resources.|2. If no signs of improvement are shown, the president and the aforementioned individuals engage again with the individual, stressing the importance of caring for themselves and warning them of punishment should they not be able to reconcile their issues.|3. Beyond this, punishment at the discretion of the Justice Board is instituted.||After step 1, the member struggling with their issues is accordingly checked on by his closest brother, and the executive board is notified accordingly of their progress or regression.
Status: ApprovedPoints: 5
Diffusion of Liberal Culture - The chapter hosts a university professional to lead a discussion in his/her area of expertise.
Software Engineering Discussion
On November 7, a recent alumnus named Scott Miller came to the chapter to discuss what a day in the life of a Software Engineer is like. A dialogue opened between him and the chapter, involving questions about average workload, what kind of hours he works, what the projects he works on are like in terms of scale and team size, etc. Scott really enjoyed reconnecting with some of the undergraduates and overall had a good time discussing his field. About 70% of the brotherhood was in attendance for this event. Overall the event went well, I don't think much could have been done to improve the event besides arguably get someone with more experience, given that Scott had been working fulltime for about half a year at this point.
Status: ApprovedPoints: 3
Promotion of Friendship - The chapter works with the local alumni board to create an ongoing alumni recognition program.
4
This semester we recognised a new advisor to our executive board, Eric Weber. After completing his degree at UF, he went on to work in management in the florida farm insurance bureau in Gainesville. In addition to thanking him, he extended an open hand to try and help our executive board, as he had been president in his time here. Since then our board has met twice at his residence for advise and guidance. We thank him deeply for his help in transitioning from one board to the next. In addition we recognized Matt Panzano for his work with new sports programs at his high school, and new place of work.
Status: ApprovedPoints: 3
Operational - The Ritual Team properly prepares and rehearses Ritual before Initiation.
Rehearsal
We rehearsed Rite ll of initiation right after we did rite 1 of initiation so the new members would not be lost during the ritual. The Initiation team consisted of VP of recruitment, President, and VP LP. We do not have pictures since we did this at the house right after Rite l.
Status: ApprovedPoints: 5
Advancement of Justice - Each member participates in at least one service event sponsored by another Greek organization or campus group.
1
Throughout the Semester all of our brothers at least twice volunteer at the Campus Christian House across the street form our house on Wednesday Evenings.
Status: ApprovedPoints: 5
Advancement of Justice - The chapter directs members to campus tutoring and workshops/seminars.
Tutoring Resources
This document describes how to access our University's tutoring resources, as well as listing them and offering an alternative in the form of assistance from the Academic Review Committee.
Status: ApprovedPoints: 5
Development of Character - Each member of the chapter is involved in at least one campus activity outside of the chapter.
Chapter's On-Campus Involvement
This PDF displays the clubs and organizations that the brothers are involved with on campus.
Status: ApprovedPoints: 5
Operational - The chapter creates and has members complete a yearly needs assessment to see what types of program topics, service projects, brotherhood events, etc. they would like to see in the future.
Needs Assessment
Needs assessment asked:||- What service events would you like to see in 2019?|- What brotherhood events would you like to see in 2019?|- What Associate Member Education Program ideas would you like to see implemented in 2019?|- What would you like to see the Executive Board achieve in 2019?||Overall roughly 50% of the chapter participated. The feedback in terms of service events generally concluded that people would like to see more paired service events with sororities. For brotherhood events, most people just wanted to see a continuation of good brotherhood retreats. For Associate Member Program ideas, it was lots of little ideas here and there that were, in my opinion, mostly minutiae. The overwhelming feedback from the Exec Board goals in 2019 was full retention on Exec, which I think is easily doable.
Status: ApprovedPoints: 5
Operational - The date of Initiation will be made clear at the beginning of the associate member period.
Initiation Date
As previously mentioned, the date of initiation for Spring 2019 is March 24. The fall initiation date cannot be determined yet, as it is contingent on Rush Week for that semester.
Status: ApprovedPoints: 1
Diffusion of Liberal Culture - The chapter hosts a brotherhood night where brothers are educated on a different culture.
Cultural night
On November 27, we hosted a cultural night with some of the exchange students from the University of Florida. Students from Vietnam, China, Guatemala, Dominican Republic, and other countries talked to the brothers of the Florida Chapter about their culture, and the brothers described their experience in America and the culture of Greek Life. Overall the event was good, however turnout from the brotherhood was quite low (approximately 30% of the brotherhood was present), so perhaps next time the event could be more advertised/hyped up so brothers could have more notice and/or be more excited to participate.
Status: ApprovedPoints: 2
Promotion of Friendship - All Big Brothers participate in the Big Brother Orientation session as outlined within the Associate Member Education Program. Additionally, all Big Brothers create a calendar for the semester based on the outline in the Big Brother Guide.
Big Brother Orientation
For the Big Brother orientation, we had it on Oct 7th in 2018. All of the big brothers of that semester attended (John Lemos, Jeremy Molina, Kevin Jones, Alec Dopkins, Devin Downs, Georges Abchee, Joey Kung, Jacob Fiore.) Jed Meyers ran the event. The orientation outlined what was and wasn't acceptable for the Associate Members to do during the Big Little reveal, as according to IHQ guidelines. Overall, I thought that it should have had more interactivity from the Big Brothers' side, as nothing was really asked of them during the orientation; Jed simply listed what was and wasn't okay, and talked about their plans tentatively. |
Status: ApprovedPoints: 5
Diffusion of Liberal Culture - The chapter hosts a workshop on proper conduct in professional settings.
Etiquette Seminar
This seminar, hosted by Devin Downs, discussed how to conduct yourself in a professional setting. It went over proper language to use, proper physical communication, how to handle/interact with clientele, etc. It was hosted immediately after chapter so everyone present at that meeting was there for the seminar. Devin was very thorough with his seminar, although the main issue was he didn't prepare a Powerpoint presentation or some similar visual tool for people to see while he was speaking, so having that would have been better for making sure the audience really retains the knowledge from the seminar.
Status: ApprovedPoints: 3
Promotion of Friendship - The chapter has a written procedure, in chapter by-laws, for the extension of membership bids.
Bylaws Regarding Extending Bids
In our bylaws we designate that the VP Recruitment has the power to extend a bid to any Georgia Tech Student. Also the chapter can vote to extend a bid to someone. This is stated in Article 4, Section 1 of our bylaws which I have attached.
Status: ApprovedPoints: 3
Operational - The Initiation Ceremony is performed as outlined in the Delta Upsilon Ritual Book.
Initiation Timeline
Our initiation ceremony is followed line to line from the ritual book
Status: ApprovedPoints: 5
Advancement of Justice - The chapter hosts a meeting where Loss Prevention policies are discussed with at least 90% of the chapter membership.
GFM Discussion
This document touches on General Fraternity Meeting Discussing Risk Management and Loss Prevention. I included what was covered during the meeting and the list of those presented.
Status: ApprovedPoints: 5
Diffusion of Liberal Culture - The chapter hosts one night for all interested members to discuss pre-selected current social or cultural topics.
Brotherhood Programming
We rented a large house in Blue Ridge, Georgia for a night for the entire brotherhood. This provided an ideal environment to discuss issues previously identified as well as the direction we wanted the chapter to move in going forward.
Status: ApprovedPoints: 1
Operational - The chapter utilizes its social media for recruitment and updates the site(s) regularly.
Facebook post about summer scholarship
This past summer we used social media (facebook mostly) to promote our scholarship to incoming freshmen by posting in the facebook group created for the next class of incoming students
Status: ApprovedPoints: 3
Promotion of Friendship - The chapter hosts an alumni speaker outside of Initiation.
Alumni Speakers
During homecoming weekend we hosted the 1960s and 1970s alumni. During this time we had some of them, such as Ken Johnson (graduated as an AE in 1967), talk to our members about how being a part of Delta Upsilon helped shape their college experience and help them grow as a person. I believe I can speak for the whole chapter when I say that hearing their funny anecdotes and really just the passion and sense of brotherhood they still have to this day towards Delta Upsilon greatly impacted us all.||Overview of the event: |First, at night, we had our alumni event at a bar in Buckhead where brothers could speak more one on one with alumni in a more intimate setting. Then the next morning we had a presentation at the Georgia Tech conference center. Finally, the alumni came back to the chapter house to tailgate some before the homecoming game.||Who attended:|Brothers in the chapter, 60s and 70s alumni, a few more recent alumni||Improvements: |I would like to host the actual presentation at the house in the future, but with this many alumni present it simply wasn't possible to fit everyone into the chapter room.
Status: ApprovedPoints: 3
Operational - Associate members attend chapter meetings and the Associate Member Class President gives a report at these chapter meetings.
Associate Member at Chapter
All associate members are required to attend the weekly chapter meeting unless excused in advance. Associate Member class president reports on the progress of the associate member project and event planning.
Status: ApprovedPoints: 3
Operational - Chapter financial information is advertised to potential new members during the recruitment process. This information should include associate member dues, initiation fees, housing fees, and member dues.
Letter to bidee's and their parents
Attached are the letters that we provide to all potential new members when we extend a bid to join. It contains all the financial information about joining our fraternity, fully detailed. Parents also receive a letter with this information.
Status: ApprovedPoints: 5
Advancement of Justice - The chapter advertises to all potential members any financial scholarships available to members or new members.
Announcement to incoming freshmen about our chapter's scholarship opportunity
Attached is an infographic that our chapter posts every summer advertising three scholarship opportunities to incoming freshmen as a way to help reduce the burden of starting college. This one is from the previous summer
Status: ApprovedPoints: 3
Diffusion of Liberal Culture - The chapter has a cultural event during recruitment in which potential new members are invited and attend.
Summer Grill Out Event
Attached is an announcement made to freshmen on campus during this past summer to join our brothers in a casual grill-out to enjoy food and chat with our brothers. We had these grill-outs every week and the freshmen really enjoyed meeting our brothers. One even pledged our fraternity in the fall based on his experience with us over the summer
Status: ApprovedPoints: 2
Operational - A promissory note is secured from each brother who does not pay his dues on time. Past due or extended payment plans should be disclosed at each chapter meeting in the VP Finance's report.
promissory note template
Template for Promissory note
Status: ApprovedPoints: 3
Operational - Two officer signatures are required on all checks written by the chapter and no chapter credit cards are in existence (debit cards are okay).
picture of check
This is a check used for paying our meal plan service. (routing and account numbers covered for security purposes) We have two fraternity debit cards in use, one by the treasurer and the second by the president. No fraternity credit cards have been created or are in use.
Status: ApprovedPoints: 3
Operational - The chapter follows the Fraternity-mandated Associate Member Education Program time period. This means Pledging to Initiation is no longer than 8 weeks (unless specific exemptions have been provided by IHQ).
Pledging period
Once pinned as an associate member, the associate members are to always initiated exactly eight weeks after the pinning.
Status: ApprovedPoints: 3
Operational - The chapter has a documented crisis management procedure that is reviewed with members during a chapter meeting.
Crisis Management Procedure
This document covers the crisis management procedure. It includes the line of command, emergency phone calls, and emergency chapter meetings.
Status: ApprovedPoints: 3
Operational - The chapter's Roll Book and Ritual Books are in good condition and stored in a fireproof location.
Ritual Book Safekeeping Procedure
The procedure for safekeeping the ritual books
Status: ApprovedPoints: 3
Advancement of Justice - The chapter has written eligibility standards for new members that includes diversity and nondiscrimination policies that mirror that of the Fraternity's Constitution and By-laws.
Membership Eligibility Standards
Attached is a file outlining standard by which we measure the membership eligibility of potential new members.
Status: ApprovedPoints: 5
Operational - The chapter develops recruitment materials and utilizes available resources designed to educate potential members and their families about the benefits of membership in Delta Upsilon.
""Recruitment 365"" Seminar
Every semester our VP Recruitment and Rush Chair give a presentation to the brotherhood and to pledges specifically to educate them on how recruitment affects the chapter
Status: ApprovedPoints: 1
Promotion of Friendship - Chapter hosts a substance-free associate member retreat.
Associate Member Retreat
Every semester we have an out of town associate member retreat where we usually go to the mountains. Brothers and associate members remain substance free the entire weekend and we take the time to do team building exercises, teach associate members more about the chapter, and brainstorm ways to improve our chapter.
Status: ApprovedPoints: 1
Operational - The chapter maintains an active recruitment committee with written committee goals and written individual goals.
Recruitment Teams
Every semester the VP Recruitment and Rush Chair compile a list of Recruitment teams designed to help brothers and pledges bond with the common goal of participating in recruitment. Each team decides on a list of goals for that semester and aim to achieve those goals.
Status: ApprovedPoints: 3
Operational - The chapter hosts a meeting where an overview of the Men of Merit Chapter Standards Program and an update on the chapter's progress is provided to 75% of the membership.
Men of Merit Overview
Our Men of Merit Overview notes||Link to Google Doc|https://docs.google.com/document/d/10TdbehBWP7OWJoIcvMhWxEBfd7LyII_yrBfmH3HrTrI/edit?usp=sharing
Status: ApprovedPoints: 5
Promotion of Friendship - The Big Brother/Little Brother reveal is conducted in accordance with the guidelines within the Associate Member Education Program, DU Loss Prevention policies, and all other Fraternity policies.
Big Brother Reveal
Big brother reveal at our chapter is a simple event. We usually do it the chapter after associate member pinning and just schedule it for the end of chapter. We do not do anything other than announce the bigs and we let the bigs plan celebrations or a special get to know you event with their little.
Status: ApprovedPoints: 1
Operational - The chapter publishes (paper or electronically) an alumni/parent newsletter.
Alumni/Parent Newsletter
Each month we send out an electronic copy of a newsletter to parents and alumni in order to keep them informed about what is happening in the chapter. Attached you will find a copy of the December newsletter which provides a recap of the major events that occurred last semester for the chapter and provides a brief look ahead to next semester.
Status: ApprovedPoints: 3
Development of Character - The chapter and its members follow Delta Upsilon Loss Prevention policies and procedures at any event where alcohol is present.
Alcohol Policies
This document highlights the alcohol policies of the chapter and details the steps we take to ensure safety
Status: ApprovedPoints: 3
Development of Character - The chapter has short- and long-term goals established for the semester.
Goal List
List of short and long-term goals
Status: ApprovedPoints: 5
Operational - The date of Initiation will be made clear at the beginning of the associate member period.
Date of Initiation
The date of the initiation for associate members for the semester is specified in the letter given to a potential associate member when they are given a bid.
Status: ApprovedPoints: 3
Operational - Receipts are required for any reimbursement to members who use personal funds for chapter supplies.
Copy of Chapter reimbursement policy
Whenever reimbursements are requested, this policy is used to evaluate and decide if the reimbursement is valid.
Status: ApprovedPoints: 3
Promotion of Friendship - The chapter invites parents, faculty, staff and alumni to the Initiation Ceremony by written or electronic correspondence at least two weeks prior to ceremony.
Initiation invitation and invite list
attached is the invitation we sent out. Here is the invite list: Fernandez Family|Vietas Family|Cobelli Family|Matias Family|Koehler Family|Koval Family|West Family|Feigenbaum Family|Rokos Family|Schulman Family|Hurley Family|Koh Family|Chris Sequeira|Meredith Wolpert|Zach Swint|Rohith Ravi|Philip Reeder|Caelan Radford|Joe Lesniak|Maxwell Trussel|Zachary Broderick|Alexander Brumfield|Nicholas McGilvray
Status: ApprovedPoints: 5
Advancement of Justice - The parents of associate members are provided an overview of the Associate Member Education Program and the expectations of membership.
Associate Member Parent information
Once a bid is given out the biddee receives a folder with a letter to the parents detailing what the associate member process entails and what being a brother of Delta Upsilon means. It lays out all the finances and responsibilities of associate members and brothers.
Status: ApprovedPoints: 5
Operational - The Pledging Ceremony is performed as outlined in the Delta Upsilon Ritual Book.
Pinning Ceremony Outline
An outline of our pledging ceremony
Status: ApprovedPoints: 5
Development of Character - The chapter Executive Board has an executive retreat.
EC Retreat Outline
Our Executive Board Retreat notes
Status: ApprovedPoints: 3
Operational - The chapter creates a master calendar, which includes all chapter events and campus cultural events, and distributes (can be electronically) to all members by the first week of classes.
Chapter Master Calendar
Here is an exported version of the master calendar of the chapter for Spring 2019
Status: ApprovedPoints: 3
Operational - The chapter conducts a recruitment skill set seminar.
""Rush School""
Every semester the VP Recruitment and Rush Chair host a ""Rush School"" seminar that teaches our brothers how we conduct Rush week so everyone is up to date and educated
Status: ApprovedPoints: 5
Promotion of Friendship - The chapter is involved in freshman orientation activities such as move-in day, activity fairs, etc.
Email to our brotherhood about helping freshmen move in
I have attached an email we send out to our brotherhood about Greek movers, a program that helps incoming freshmen move in to their dorms.
Status: ApprovedPoints: 2
Promotion of Friendship - All formal and informal recruitment events are alcohol-free.
Letter from IFC regarding alcohol-free policies
Attached is a letter from Georgia Tech's Inter-Fraternity Council indicating that our chapter complies with the alcohol free policy of the fraternity system
Status: ApprovedPoints: 5
Operational - Chapter has at least three outside facilitators conduct sessions for the Associate Member Education Program. Outside facilitators must be individuals from outside the chapter, such as faculty, staff, advisors, alumni or local community members.
Outside Facilitators for Associate Members
The first outside facilitator we have talk to the associate members is our Alumni Board president who gives a very in depth talk about what it truly means to be a brother of Delta Upsilon for life. The second facilitator is a member of VOICE on Georgia Tech's campus who gives a talk on sexual assault prevention and other things to do with that topic. Finally, throughout the semester we have younger alumni in the area come in at some point in the semester to come talk to the chapter or the associate members specifically.
Status: ApprovedPoints: 3
Operational - The families of all associate members and chapter members receive appropriate financial information regarding member/associate member dues, payments, initiation fees, housing fees (when applicable) and collection polices.
Parent Letter
This letter is given along with every bid. It details all financial information associated with being a Associate member and full member of Delta Upsilon GT chapter. This includes payment amounts as well as expected dates for Associate member fees.
Status: ApprovedPoints: 3
Operational - VP Recruitment has key responsibilities and a timeline of his duties outlined in a written (can be electronic) document to use for officer transition
Recruitment Guide
We have a guide that outlines the responsibilities of the VP Recruitment and the Rush Chairman.
Status: ApprovedPoints: 3
Advancement of Justice - Each member participates or attends at least one philanthropy event sponsored by another Greek organization or campus group.
Georgia Tech Chapter Philanthropy Events Fall 2018
A list of all brothers along with a philanthropy event they attended
Status: ApprovedPoints: 5
Operational - The chapter maintains an up-to-date names list throughout the entire year and asks brothers for updates frequently. Please note this is not a roster, but a recruitment tool.
Fall 2018 potential new member list
Attached is the ongoing list of potential new members that our recruitment teams add to when they have a new person they would like to rush. This list is from Fall 2018
Status: ApprovedPoints: 3
Operational - The Ritual Team properly prepares and rehearses Ritual before Initiation.
Ritual Team Practice
We only practice going over the reading of the ritual book
Status: ApprovedPoints: 5
Development of Character - The chapter has a structured academic review committee that meets with all members not meeting the chapter minimum standards.
Academic Policies + Scholarship Program Details
Details our scholarship program (for those not meeting chapter academic standards). academic policies, and tools/guidelines for success.
Status: ApprovedPoints: 5
Promotion of Friendship - The chapter maintains an open ceremony for the Initiation of its members by having alumni, family, faculty and staff in attendance.
Initiation Guest List
A list of the guests who attended initiation
Status: ApprovedPoints: 5
Promotion of Friendship - The chapter utilizes new members in the recruitment process. For example, asking new members to invite unaffiliated friends to recruitment events, sharing prospective names, etc.
Slack message to pledges asking them to invite their friends
Attached is a screenshot of our fraternity-wide slack group asking brothers and current pledges to invite their friends to our upcoming events
Status: ApprovedPoints: 3
Advancement of Justice - The chapter has a written procedure for event management duty (sober monitors) and a written rotation which includes all chapter members.
Event Management Responsibility Procedures
This submission describes in detail the process of event management duties. It highlights the rotation and nomination process of selecting monitors.
Status: ApprovedPoints: 3
Development of Character - The chapter hosts a speaker from the academic resource center or career center regarding topics such as time management, resume building and study skills.
Guest Speaker
Guest Academic Speaker
Status: ApprovedPoints: 3
Operational - Two officer signatures are required on all checks written by the chapter and no chapter credit cards are in existence (debit cards are okay).
Multiple signatures
Chapter President as well as VP Finance are in possession of debit cards which can only be used to access chapter funds at a branch. Two signing authorities are required for all debit transactions. Chapter cheques also require both signatures.
Status: ApprovedPoints: 3
Diffusion of Liberal Culture - One member from the chapter attends one of the Global Service Initiative trips.
Member Attending GSI Trip
After being awarded the GSI scholarship, Javas McMillan will be attending the GSI trip in Jamaica in January, 2019.
Status: ApprovedPoints: 5
Development of Character - At least 25% of all initiated members hold elected leadership positions in other campus organizations.
Brothers with Elected positions on Campus
List of Brothers with Elected positions on Campus
Status: ApprovedPoints: 5
Diffusion of Liberal Culture - The chapter sponsors a minimum of two alumni and/or parents events such as Founders Day, Initiation, Parents' Day, Homecoming, etc.
Parents Weekend and Homecoming Alumni Event
The members hosted a parents weekend, which entailed a social and provided lunch. For homecoming, the members hosted an alumni event where lunch was served before the football game.
Status: ApprovedPoints: 5
Development of Character - At least one chapter member is an elected or appointed officer in the congress or senate for student government (excludes IFC).
Brother who holds a position in Student Government
List that shows Roy Rebelo holds the student government position of Clubs Coordinator
Status: ApprovedPoints: 3
Operational - VP Loss Prevention has key responsibilities and a timeline of his duties outlined in a written (can be electronic) document to use for officer transition
VP Loss Prevention key roles and responsibilities for officer transition
I have typed up an electronic document outlining the key roles for the officer position of VP Loss Prevention
Status: ApprovedPoints: 1
Advancement of Justice - The chapter directs members to campus tutoring and workshops/seminars.
AoJ
Campus seminars and tutoring
Status: ApprovedPoints: 5
Development of Character - The chapter and its members follow Delta Upsilon Loss Prevention policies and procedures at any event where alcohol is present.
Alumni Advisor Letter
I am submitting a letter signed by an alumni advisor that states that the Guelph Chapter of Delta Upsilon follows LP policies with events where alcohol is served.
Status: ApprovedPoints: 5
Development of Character - Each member of the chapter is involved in at least one campus activity outside of the chapter.
Club List Membership
Club List Membership
Status: ApprovedPoints: 5
Development of Character - The chapter has short- and long-term goals established for the semester.
Short-term and Long term goals
PDF of our chapter's goals. We did not use the SMART model, but our current one works well for us.
Status: ApprovedPoints: 5
Operational - The chapter has a documented crisis management procedure that is reviewed with members during a chapter meeting.
Crisis Management Procedure
I discussed the crisis management procedure to the chapter by printing out copies for all individuals in attendance and going over the points on the list with all of them.
Status: ApprovedPoints: 5
Advancement of Justice - Each member participates or attends at least one philanthropy event sponsored by another Greek organization or campus group.
Wing Ching Event
The Brothers attended Pi Beta Phi's annual 'Wing Ching' event, which aims to raise money in order to increase literacy rates across the country.
Status: ApprovedPoints: 3
Operational - VP Finance has key responsibilities and a timeline of his duties outlined in a written (can be electronic) document to use for officer transition.
Key responsibilities/duties + transition notes
VP Finance has a binder with all of the position's responsibilities and duties outlined. Copy of the chapter bylaws, including finance related ones, are also in the binder for reference. Information on CEP as well as all relevant forms (i.e. promissory notes) are stored in the binder.
Status: ApprovedPoints: 3
Advancement of Justice - The parents of associate members are provided an overview of the Associate Member Education Program and the expectations of membership.
Parents BBQ newsletter
Here is the newsletter we used at our parents BBQ on October 21st . Under ""Associate members"" (after the presidential address) we put a little paragraph outlining who they are and what the associate member's will be learning
Status: ApprovedPoints: 3
Advancement of Justice - The chapter has a written code of conduct for all members to sign at the beginning of each academic year.
Guelph Code of Conduct
PDF of the code of conduct that every brother signed at the beginning of the semester.
Status: ApprovedPoints: 5
Operational - The families of all associate members and chapter members receive appropriate financial information regarding member/associate member dues, payments, initiation fees, housing fees (when applicable) and collection polices.
Financial info for families
Members and associate members are provided with a copy of the 'Fee and Reporting Information' document for the current academic year. This document contains a breakdown of all fees owed to IHQ as well as the dates by which they must be paid. VP Finance will also provide a copy of the Loss Prevention Assessment invoices if they are requested. As we do not have the contact info of our members' families, VP Finance encourages members to share this information with their families on their own initiative, and to reach out with any questions or concerns they may have. ||With the implementation of a new collection system (Greekbill) going into effect in the Winter 2019 semester, information regarding that process will also be provided moving forward.|
Status: ApprovedPoints: 2
Development of Character - The chapter participates in a campus or community beautification/cleanup project.
Post-Homecoming Community Clean Up
After homecoming, some of the brothers took it upon themselves to clean up their community for a few hours.
Status: ApprovedPoints: 3
Operational - The chapter has updated its Constitution and By-laws in the past 18 months.
Updated Bylaws
PDF of updates bylaws. Article IV on alumni has been changed.
Status: ApprovedPoints: 3
Diffusion of Liberal Culture - 50% of chapter members are in possession of a valid national passport.
Brothers with Passports
PDF of brothers with passports
Status: ApprovedPoints: 3
Operational - The chapter conducts a recruitment skill set seminar.
Recruitment Seminar
Outline of the recruitment seminar and feedback.
Status: ApprovedPoints: 5
Operational - The Pledging Ceremony is performed as outlined in the Delta Upsilon Ritual Book.
Initiation Ritual Prep
Agenda of the event is attached
Status: ApprovedPoints: 5
Operational - Chapter financial information is advertised to potential new members during the recruitment process. This information should include associate member dues, initiation fees, housing fees, and member dues.
Chapter Financial Information
We handed this Financial Information sheet out during our information and pizza night.
Status: ApprovedPoints: 5
Development of Character - There is no use of chapter funds for the purchase of alcohol (i.e. slush funds, social funds, portions of house dues, special assessment, extra dues, separate accounts, etc.).
No use of funds for purchase of alcohol
There has been no use of chapter funds for the purchase of alcohol during the Fall 2018 semester.
Status: ApprovedPoints: 5
Advancement of Justice - The chapter has an established judicial board that follows written policies and procedures for appropriate situations.
Judicial Board Policies
PDF of Guelph J-Board policies. Bylaws are included as well.
Status: ApprovedPoints: 5
Operational - The chapter submits its most recent year's 990 form online to stay current with the IRS before the government and fraternity-mandated Nov. 15 deadline.
990 Form
This not applicable for our chapter.
Status: ApprovedPoints: 5
Operational - Receipts are required for any reimbursement to members who use personal funds for chapter supplies.
Reimbursement policy
When a member uses personal funds for chapter purposes VP finance requires the completion of a chapter reimbursement form and submission of an itemized receipt. The reimbursement form explains the reimbursement policy under the heading ""Instructions"". When a receipt is lost, members will be reimbursed when a second member, who was present when the expense was incurred, signs off on the amount of, and purpose for, the expense. |
Status: ApprovedPoints: 3
Promotion of Friendship - The chapter hosts an alumni speaker outside of Initiation.
An Introduction to Investing Presentation
Alumni Matthew Buhagiar gave a brief presentation on an introduction to investing as many actives have expressed interest in learning more about safe, educated investing.
Status: ApprovedPoints: 3
Promotion of Friendship - Campus or local police/security present on and discuss safety issues related to the campus with at least 75% of the chapter membership.
Campus Police Officer Guest Speaker at Chapter Meeting
I invited campus community police constable Mike Wong to attend a chapter meeting on campus and discuss university policies regarding health and safety and university safety programs available to students. He also discussed the role of campus police and offered advice for any brothers who were interested in a career in policing. He also held a question and answer period where members had the opportunity to ask questions regarding campus police.
Status: ApprovedPoints: 5
Operational - The chapter publishes (paper or electronically) an alumni/parent newsletter.
Parents/Alumni News Letter
A parent/alumni news letter.
Status: ApprovedPoints: 3
Advancement of Justice - The chapter hosts a meeting where Loss Prevention policies are discussed with at least 90% of the chapter membership.
Discussion of Loss Prevention Policies
During Chapter meeting, I discussed the loss prevention policies that are outlined by IHQ to every active brother and both associate members.
Status: ApprovedPoints: 5
Advancement of Justice - The chapter advertises to all potential members any financial scholarships available to members or new members.
Financial Scholarships
Information provided to potential members regarding financial scholarships
Status: ApprovedPoints: 3
Promotion of Friendship - The chapter hosts a recruitment event where alumni are invited and attend.
Alumni Recruitment Event
Alumni Recruitment Event
Status: ApprovedPoints: 3
Operational - The chapter maintains an up-to-date names list throughout the entire year and asks brothers for updates frequently. Please note this is not a roster, but a recruitment tool.
Potential Member List
Potential Member List
Status: ApprovedPoints: 3
Operational - A promissory note is secured from each brother who does not pay his dues on time. Past due or extended payment plans should be disclosed at each chapter meeting in the VP Finance's report.
Promissory notes
When a member makes it known that they will be unable to pay their dues in full by the agreed upon date, VP Finance secures a promissory note stating that the member agrees to pay the full amount, plus applicable interest, by the date specified therein. When members fall behind on their payments, it is disclosed to the chapter during weekly meetings and a conversation is had with the member to determine when the payment will be made up.
Status: ApprovedPoints: 3
Diffusion of Liberal Culture - The chapter hosts a university professional to lead a discussion in his/her area of expertise.
Whiskey tasting Fall 2018
Our semesterly tradition of having Professor Joe Barth from the University of Guelph who teaches beverage management. He took the brothers through a professional whiskey tasting, teaching us the history of whiskey, the process of making whiskey and the origins. In the past he has taken us through beer tasting and a wine tasting and is always down to help the brothers of Delta Upsilon. Only offered to brothers who are of drinking age (19+ in Ontario)
Status: ApprovedPoints: 3
Operational - VP Membership Education has key responsibilities and a timeline of his duties outlined in a written (can be electronic) document to use for officer transition
VP Member Education officer transition doc
Here is a document I made to help the incoming brother taking over my position understand the duties of VP Member ed better.
Status: ApprovedPoints: 3
Diffusion of Liberal Culture - The chapter hosts a brotherhood night where brothers are educated on a different culture.
Associate member cultural dinner
This is the power point our associate members used to educate the brothers on the culture they chose for their dinner. They chose India and served us butter chicken with Naan bread and Indian styled fudge. Very delicious as well as informative
Status: ApprovedPoints: 3
Operational - The date of Initiation will be made clear at the beginning of the associate member period.
Slide from Info night
This is the slide from our ""info night"" where our associate members were told about the date of initiation.
Status: ApprovedPoints: 3
Promotion of Friendship - The chapter utilizes new members in the recruitment process. For example, asking new members to invite unaffiliated friends to recruitment events, sharing prospective names, etc.
Utilization of new members in the recruitment process
Outline of their duties.
Status: ApprovedPoints: 3
Operational - Associate members attend chapter meetings and the Associate Member Class President gives a report at these chapter meetings.
Chapter minutes October 15th
Associate member president speaks about up coming events and speaks about their philanthropy event.
Status: ApprovedPoints: 3
Operational - The chapter has a standard meeting agenda that the President prepares each week prior to the beginning of chapter and Executive Board meetings.
Sample Chapter Agenda
PDF of a sample chapter agenda
Status: ApprovedPoints: 3
Operational - The chapter hosts a meeting where an overview of the Men of Merit Chapter Standards Program and an update on the chapter's progress is provided to 75% of the membership.
First meeting minutes
men of merit standards read out loud
Status: ApprovedPoints: 5
Operational - VP Administration has key responsibilities and a timeline of his duties outlined in a written (can be electronic) document to use for officer transition
Transition document
Describes responsibilities and timeline of the duties outlined in a written document to use for officer transition
Status: ApprovedPoints: 3
Operational - The Initiation Ceremony is performed as outlined in the Delta Upsilon Ritual Book.
initiation
We held our initiation at our student center where we had brother Bradley tilton lead the charge. As usual we held this event open to the public as our chapter coach and friends and family attended.
Status: ApprovedPoints: 5
Advancement of Justice - The parents of associate members are provided an overview of the Associate Member Education Program and the expectations of membership.
Letter to parents
Letter to the parents. Same letter I used last semester.
Status: ApprovedPoints: 5
Development of Character - Each member of the chapter is involved in at least one campus activity outside of the chapter.
Involvement Spreadsheet
Has a list of all the members and the activities at the University of Houston that they are involved in.
Status: ApprovedPoints: 5
Promotion of Friendship - The chapter maintains an open ceremony for the Initiation of its members by having alumni, family, faculty and staff in attendance.
open initiation
friends and family attended
Status: ApprovedPoints: 5
Operational - The chapter has updated its Constitution and By-laws in the past 18 months.
BY law amendment
Last spring we created a new exec position for Philnthropy
Status: ApprovedPoints: 3
Promotion of Friendship - All Big Brothers participate in the Big Brother Orientation session as outlined within the Associate Member Education Program. Additionally, all Big Brothers create a calendar for the semester based on the outline in the Big Brother Guide.
Big Requirement sheet
Big Requirement sheet
Status: ApprovedPoints: 5
Operational - The chapter follows the Fraternity-mandated Associate Member Education Program time period. This means Pledging to Initiation is no longer than 8 weeks (unless specific exemptions have been provided by IHQ).
AME Guide
Here is our syllabus for the semester
Status: ApprovedPoints: 5
Diffusion of Liberal Culture - The chapter catalogs and records individual member's inclusion in structured global experiences (i.e. university, fraternity, or faith-based sponsored service trip, study abroad, etc.; does not have to be international).
Structured Global Experience List
List of all members and their structured global experiences
Status: ApprovedPoints: 3
Operational - The chapter submits its most recent year's 990 form online to stay current with the IRS before the government and fraternity-mandated Nov. 15 deadline.
990 form
We completed it but my finance chair didnt screenshot a pic of the confirmation
Status: ApprovedPoints: 5
Operational - The chapter creates a master calendar, which includes all chapter events and campus cultural events, and distributes (can be electronically) to all members by the first week of classes.
Master calendar
Online master calendar that was synced to members personal calendars. Including cultural events, chapter events, and school events. Distributed July 20th.
Status: ApprovedPoints: 3
Development of Character - The chapter Executive Board has an executive retreat.
exec retreat minutes
We discussed events and rules for the upcoming semester
Status: ApprovedPoints: 5
Operational - The date of Initiation will be made clear at the beginning of the associate member period.
Initation
Check out the highlighted portion !
Status: ApprovedPoints: 3
Development of Character - The chapter has short- and long-term goals established for the semester.
First meeting minutes
Discussed goals for semester. Short term- Pairing with AXO for homecoming week, winning homecoming, improve relations.|Long term- Use improved relations to get DZ to pair with us for fiesta and make our events larger .
Status: ApprovedPoints: 3
Advancement of Justice - The chapter has an established judicial board that follows written policies and procedures for appropriate situations.
Jboard rules and example
Policies for our Judicial board and an example case. In the second file all info needed is highlighted yellow, there will be two sections highlighted.
Status: ApprovedPoints: 5
Advancement of Justice - A chapter meeting is used to review parliamentary procedure and these procedures are used during chapter meetings.
Parliamentary procedure seminar and quiz
During chapter meeting I, Austin Strain led a seminar over parliamentary procedure then had every member take a quiz.|Date: 9/24/18|Members that attended:|Aguirre, Kain|Amendt, Ryan|Batagower, Jonathan|Choe, Emil|Flores, Julian|Garcia, Abraham|Garza, Jesus|Goodwyne, Jake|Granato, Tyler|Gray, Collin|Hawkins, Andrew|Jensen, Eric|Koeppe, Edward|LaBounty, Gabriel|Lamarre, Tyler|Ochoa, David |Oseni, Danny|Phan, David|Richards, Cameron|Stanford, Clayton|Stanford, Connor|Strain, Austin|Poulias Vazquez, Evangelos|Zorich, Alec||Feedback: The information was helpful for the new members mostly. Could be improved by adding an incentive.
Status: ApprovedPoints: 3
Operational - Associate members attend chapter meetings and the Associate Member Class President gives a report at these chapter meetings.
Class President Report
The class president's report is highlighted in the document.
Status: ApprovedPoints: 3
Operational - The Ritual Team properly prepares and rehearses Ritual before Initiation.
initiation practice
pic practicing initiation before.
Status: ApprovedPoints: 5
Operational - A promissory note is secured from each brother who does not pay his dues on time. Past due or extended payment plans should be disclosed at each chapter meeting in the VP Finance's report.
Delta Upsilon Promise Note
The following Document Attached are the following Promise Note the Houston Chapter Members who did not pay their dues in our original deadline sign for an extension to pay.
Status: ApprovedPoints: 3
Operational - The chapter's Roll Book and Ritual Books are in good condition and stored in a fireproof location.
Procedure for safekeeping of roll book and Ritual books
Procedure outlines how to handle the safekeeping of the Rule Book and Ritual Books.
Status: ApprovedPoints: 3
Operational - The chapter has a standard meeting agenda that the President prepares each week prior to the beginning of chapter and Executive Board meetings.
Exec meeting
We have exec only meetings every sunday evening.
Status: ApprovedPoints: 3
Diffusion of Liberal Culture - 50% of chapter members are in possession of a valid national passport.
Valid passport list
List of members and if they have a valid passport or not
Status: ApprovedPoints: 3
Advancement of Justice - The chapter has a written procedure for event management duty (sober monitors) and a written rotation which includes all chapter members.
Event Management
Hello, my name is Kevin Turay I am the newly elected Vice President of Loss Prevention for Delta Upsilon Colony at Illinois State University. I have attached a document that includes our event management procedure and our processes of which we choose our sober monitors. ||Thank you,||Kevin Turay|VP of Loss Prevention
Status: ApprovedPoints: 3
Operational - VP Loss Prevention has key responsibilities and a timeline of his duties outlined in a written (can be electronic) document to use for officer transition
Loss Prevention Key Responsilbilites
My name is Jacob Levinson and I'm the previous Vice President of Loss Prevention at Illinois State University. Today I'm submitting my last CEP, and wanted to give my gratitude for being appointed at my position. It's been my pleasure serving at this position, and look forward to the future. Attached is a document listing the key responsibilities of my position. I've given them to the newly elected Vice President of Loss Prevention Kevin Turay the tools he needs to succeed.
Status: ApprovedPoints: 1
Advancement of Justice - The chapter hosts a meeting where Loss Prevention policies are discussed with at least 90% of the chapter membership.
Loss Prevention Policy Presentation
Hello, my name is Kevin Turay and i am the newly elected Vice President of Loss Prevention for the Delta Upsilon Colony at Illinois State University. On October 14th of 2018, the director of loss prevention Sara Jahansouz Wray gave a presentation via Skype call about the loss prevention policies. She spoke to us for about 30 minutes of which she asked questions to the colony regarding our loss prevention policies and our members answered those questions to her satisfactory. One issue that we had with this presentation was communication problems with her over the program Skype. She was unable to see us but we were able to see her. One thing I believe we could do better would be to test the internet connection prior to the presentation so we can avoid these types of problems in the future. Sara did a great job of going into detail about what is expected of us and gave us tips on how to implement those tips effectively. I have attached below copies of our attendance log for the date of October the 14th of 2018 and two photos to provide proof of the event. ||Thank you,||Kevin Turay|VP of Loss Prevention
Status: ApprovedPoints: 5
Operational - President has key responsibilities and a timeline of his duties outlined in a written (can be electronic) document to use for officer transition
Executive Board Roles
Attached is a document containing the responsibilities of each member of the executive board.
Status: ApprovedPoints: 1
Development of Character - The chapter has a structured academic review committee that meets with all members not meeting the chapter minimum standards.
Academic Review Committee Information
I am submitting this file and report compliant with the first requirement highlighted by the CEPs applied to the VP of Academic Excellence
Status: ApprovedPoints: 3
Operational - The chapter maintains an up-to-date names list throughout the entire year and asks brothers for updates frequently. Please note this is not a roster, but a recruitment tool.
Recruitment potential new member list
The file attached contains our ongoing potential member list that will be used this year.
Status: ApprovedPoints: 3
Operational - Chapter financial information is advertised to potential new members during the recruitment process. This information should include associate member dues, initiation fees, housing fees, and member dues.
financial information for potential new members
Attached is a document showing how financial information was disbursed to potential new members.
Status: ApprovedPoints: 3
Promotion of Friendship - The chapter hosts a recruitment event where alumni are invited and attend.
Alumni Recruitment Event
The document attached briefly describes an event held on September 16th in which alumni were invited and attended a recruitment event.
Status: ApprovedPoints: 3
Operational - The chapter follows the Fraternity-mandated Associate Member Education Program time period. This means Pledging to Initiation is no longer than 8 weeks (unless specific exemptions have been provided by IHQ).
8-Week Education Program Confirmation
This includes two documents. The first contains a copy of the email from our alumni advisor confirming the date of our initiation, the second is a copy of our education schedule, which was approved by IHQ, Indiana University, and our Alumni Advisor stating the start and end dates of the Associate Member Program.
Status: ApprovedPoints: 5
Operational - The Pledging Ceremony is performed as outlined in the Delta Upsilon Ritual Book.
Pledging Ceremony
Attached is the outline of the Pledging Ceremony that we conducted on September 30th, 2018.
Status: ApprovedPoints: 5
Advancement of Justice - The chapter hosts a meeting where Loss Prevention policies are discussed with at least 90% of the chapter membership.
Loss Prevention Policies
Discussion of Loss Prevention policies with the chapter
Status: ApprovedPoints: 5
Operational - The chapter maintains an active recruitment committee with written committee goals and written individual goals.
Recruitment committee and goals
The attached document lists all committee members, highlights the committee's goals, and shows my goal for rush as well.
Status: ApprovedPoints: 3
Advancement of Justice - The parents of associate members are provided an overview of the Associate Member Education Program and the expectations of membership.
Copy of Parent Letter
This is the letter that was sent to the parents of the Associate Members at the beginning of the New Member Education process.
Status: ApprovedPoints: 5
Operational - Receipts are required for any reimbursement to members who use personal funds for chapter supplies.
Reimbursement Policy
The Indiana Chapter of Delta Upsilon adheres to the following reimbursement policy (included in the file submission)
Status: ApprovedPoints: 3
Operational - The Ritual Team properly prepares and rehearses Ritual before Initiation.
Initiation Ceremony
Attached is an outline of the initiation ceremony rehearsal that we conducted before the actual initiation ceremony. The rehearsal was conducted on Friday, November 30th.
Status: ApprovedPoints: 5
Advancement of Justice - The chapter has a written code of conduct for all members to sign at the beginning of each academic year.
Code of Conduct
Attached is a copy of the Fraternity Code of Conduct. All members of the chapter signed this before starting the school year.
Status: ApprovedPoints: 5
Promotion of Friendship - The chapter invites parents, faculty, staff and alumni to the Initiation Ceremony by written or electronic correspondence at least two weeks prior to ceremony.
Guest List
Attached is just a list of everyone that was invited to the initiation ceremony.
Status: ApprovedPoints: 5
Operational - The chapter hosts a meeting where an overview of the Men of Merit Chapter Standards Program and an update on the chapter's progress is provided to 75% of the membership.
Men of Merit Program
Attached is the outline of the Men of Merit Overview that we presented to our chapter.
Status: ApprovedPoints: 5
Operational - Two officer signatures are required on all checks written by the chapter and no chapter credit cards are in existence (debit cards are okay).
Check Copy
Copy of chapter issued check containing the signatures of the Vice President of Finance and the President of the chapter.
Status: ApprovedPoints: 3
Development of Character - The chapter has written and implemented an internal academic mentor program.
Internal Academic Mentor Program
This is my submission of the third requirement for my position under the CEP.
Status: ApprovedPoints: 3
Operational - The chapter conducts a recruitment skill set seminar.
skill set seminar
Attached is a document showing what was covered during our recruitment skill set seminar.
Status: ApprovedPoints: 3
Development of Character - The chapter has short- and long-term goals established for the semester.
Chapter Goals
Attached are a list of our chapters short and long term goals
Status: ApprovedPoints: 5
Advancement of Justice - The chapter directs members to campus tutoring and workshops/seminars.
Academic Guidance Requirement Submission
Guidelines for helping guide brothers to help with classes along with an attached document which helps serve the same purpose.
Status: ApprovedPoints: 5
Development of Character - The chapter hosts a speaker from the academic resource center regarding academic workshops/seminars and tutoring offerings on campus.
Speaker regarding academic resources on campus
This is the fifth CEP submission regarding the requirement of a speaker who addresses academic resources and tutoring offered on campus
Status: ApprovedPoints: 3
Promotion of Friendship - Chapter hosts a substance-free associate member retreat.
Associate Member Retreat Summary
Two documents: the itinerary for the event and a reflection on how the event went
Status: ApprovedPoints: 5
Promotion of Friendship - The chapter maintains an open ceremony for the Initiation of its members by having alumni, family, faculty and staff in attendance.
Public Initiation
Our Initiation was held in the Whittenberger Auditorium in the Indiana Memorial Union where alumni, friends, family, faculty, and staff were invited. Attached is a photo from the initiation
Status: ApprovedPoints: 5
Operational - The chapter publishes (paper or electronically) an alumni/parent newsletter.
Fall 2018 Newsletter
Attached is a picture of the front and back of the Indiana Chapter's newsletter. ""The Wrangler"" includes updates on the chapter, as well as news about the national fraternity, and relevant information for parents, alumni, and active brothers.
Status: ApprovedPoints: 3
Operational - Associate members attend chapter meetings and the Associate Member Class President gives a report at these chapter meetings.
Chapter Minutes and PCP Report for 11/4
Two documents: A copy of the PCP report and a copy of the chapter minutes sent out after Chapter was held on 11/4
Status: ApprovedPoints: 3
Development of Character - The chapter Executive Board has an executive retreat.
Executive Retreat
Attached is a document outlining the retreat that our executive board went on.
Status: ApprovedPoints: 5
Diffusion of Liberal Culture - The chapter has a cultural event during recruitment in which potential new members are invited and attend.
Cultural Event
Attached is a document describing our cultural event.
Status: ApprovedPoints: 1
Advancement of Justice - The chapter has an academic eligibility requirement for officer and voting written into the by-laws. They must be a minimum of 2.75 for officer and 2.5 for voting privileges.
Academic Eligibility Requirement for By Laws
This is my submission for the second CEP under my responsibilities.
Status: ApprovedPoints: 5
Diffusion of Liberal Culture - The chapter submits a news update to the university newspaper on programming, philanthropies and overall chapter successes.
Fall 2018 Newspaper Article
This is a copy of the article the chapter submitted to the Indiana Daily Student.
Status: ApprovedPoints: 3
Development of Character - There is no use of chapter funds for the purchase of alcohol (i.e. slush funds, social funds, portions of house dues, special assessment, extra dues, separate accounts, etc.).
Slush Funds
Letter from Alumni Chapter Treasurer verifying nonexistence of slush funds
Status: ApprovedPoints: 5
Operational - The date of Initiation will be made clear at the beginning of the associate member period.
Initiation Date Transparency
This is a copy of the letter sent to the parents of the Associate Members sent at the beginning of their 8-week education program. The Associate Members were copied on this email which contains the date of their initiation, December 2.
Status: ApprovedPoints: 3
Advancement of Justice - The chapter has an established judicial board that follows written policies and procedures for appropriate situations.
Judicial Board Policies
The attached file is the policies and procedures for our Judicial Board.
Status: ApprovedPoints: 5
Operational - The chapter has a standard meeting agenda that the President prepares each week prior to the beginning of chapter and Executive Board meetings.
Chapter Agenda
Attached is an outline of the agenda that the executive board follows for each chapter meeting. Each respective gives an update on anything regarding their position.
Status: ApprovedPoints: 3
Operational - The chapter utilizes its social media for recruitment and updates the site(s) regularly.
Chapter Social Media
Attached is the link to our Instagram account which is available to all. It was last updated on December 14, 2018.
Status: ApprovedPoints: 3
Advancement of Justice - Each member participates or attends at least one philanthropy event sponsored by another Greek organization or campus group.
Fall 2018 Philanthropy Attendence
This is a copy of an excel spreadsheet which we use to track the brother's attendance at campus philanthropy events
Status: ApprovedPoints: 5
Operational - The chapter has updated its Constitution and By-laws in the past 18 months.
Constitution and By-Laws
Attached is a document containing the Chapters Constitution and By-Laws. They were last updated in September of 2017 and will be updated again in the spring of 2019.
Status: ApprovedPoints: 3
Advancement of Justice - The chapter advertises to all potential members any financial scholarships available to members or new members.
Financial Scholarships
Attached is a document describing how financial scholarship information was distributed.
Status: ApprovedPoints: 3
Operational - The chapter submits its most recent year's 990 form online to stay current with the IRS before the government and fraternity-mandated Nov. 15 deadline.
990 Form
Attached is a document containing an email chain regarding the submission of the 990 tax form.
Status: ApprovedPoints: 5
Development of Character - The chapter maintains a recognition program for members' scholastic achievements (scholarships, great test/paper scores, GPA improvement, etc.) throughout the year.
Recognition Program Summary
This is the submission regarding the summary of the recognition program held in the spring
Status: ApprovedPoints: 5
Promotion of Friendship - The chapter utilizes new members in the recruitment process. For example, asking new members to invite unaffiliated friends to recruitment events, sharing prospective names, etc.
New member involvement
Attached is a document over viewing how new members from fall 2018's rush will be utilized in the upcoming 2019 spring rush.
Status: ApprovedPoints: 3
Development of Character - The chapter and its members follow Delta Upsilon Loss Prevention policies and procedures at any event where alcohol is present.
Following Loss Prevention Policies
Alumni Details Experience at Social Event where alcohol is present
Status: ApprovedPoints: 3
Advancement of Justice - Each member participates in at least one service event sponsored by another Greek organization or campus group.
Fall 2018 Service Event Attendance
Each member is required to attend a service event
Status: ApprovedPoints: 3
Promotion of Friendship - All Big Brothers participate in the Big Brother Orientation session as outlined within the Associate Member Education Program. Additionally, all Big Brothers create a calendar for the semester based on the outline in the Big Brother Guide.
Big Brother Orientation Session Summary
A summary of the orientation session for Big Brothers
Status: ApprovedPoints: 5
Advancement of Justice - The chapter has a written procedure for event management duty (sober monitors) and a written rotation which includes all chapter members.
Event Management
Description of Event Management and Rotation
Status: ApprovedPoints: 3
Operational - A promissory note is secured from each brother who does not pay his dues on time. Past due or extended payment plans should be disclosed at each chapter meeting in the VP Finance's report.
Financial Promissory Note
Included in this submission is a copy of the promissory note our chapter uses in order to further cement promises of paying bills when the due date has passed.
Status: ApprovedPoints: 3
Operational - Chapter has at least three outside facilitators conduct sessions for the Associate Member Education Program. Outside facilitators must be individuals from outside the chapter, such as faculty, staff, advisors, alumni or local community members.
Outside Facilitator Summary
A summary of sessions facilitated by people outside the chapter.
Status: ApprovedPoints: 5
Promotion of Friendship - The chapter hosts an alumni speaker outside of Initiation.
Fall 2018 Guest Speaker
Chapter Alumni Dan Ladendorf and Jerome Tutaj talked to the Fall 2018 Associate Members about the four founding principles. Attached below is an in-depth description of the talk they gave.
Status: ApprovedPoints: 3
Operational - VP Academic Excellence has key responsibilities and a timeline of his duties outlined in a written (can be electronic) document to use for officer transition
Key Responsibilities Timeline
This is my submission for the outline of responsibilities intended for the transition of my position
Status: ApprovedPoints: 2
Operational - VP External Relations has key responsibilities and a timeline of his duties outlined in a written (can be electronic) document to use for officer transition
Key Responsibilities
Attached is a word document containing the key responsibilities for this position.
Status: ApprovedPoints: 3
Advancement of Justice - Each member participates or attends at least one philanthropy event sponsored by another Greek organization or campus group.
Service Events Fall
Attached is an excel document where i tracked the attendance of our chapter to two events that we made mandatory. These events were Delta Theta Beta's ""Strawberries for Strength"", where they raised money selling strawberries for cancer research and then Phi Gamma Chi's ""Snow Globe Crafting"", where we built snow globes to donate to the children of the Boys and Girls Club of New Rochelle for the holiday season.
Status: ApprovedPoints: 5
Promotion of Friendship - The chapter hosts an alumni speaker outside of Initiation.
Alumni Speaker Fall
On September 7th 2018 we hosted a Financial Planning Seminar on campus, that was open to all of Iona's students. We had two alumni speakers who are featured in the attached flyer. We also had our alumni advisory board in attendance for this event.
Status: ApprovedPoints: 3
Operational - Associate members attend chapter meetings and the Associate Member Class President gives a report at these chapter meetings.
Chapter Meeting: Associate Member Class President Report
All associate members attended chapter over the span of their six week associate member process, and the class president made a report at several chapters, I submitted one of our chapter minutes below.||Who was in attendance: Connor Nealon, Mike Hughes, Matthew Schaak, Jonas Maxwell, Nick Henson, Kyle Sellers, Cody Paulson, Cullen Beutel, Alexander Gourley, Devin Lynch, Nathan Burnside, Harrison Tsimouris, Evan Gerth, Daniel Ziegler, Dakota Zientek, Daniel Krewjeski, Alexander Garcia, Robert (Colton) Leach, Connor Hughes, Hunter Carver, Carson Kowalski, Brendan McDonough, Ryan Psenka, Marcos Moreno, Matt Stout, Jack McCoy, Riley Bunner, Nathan Blackburn, Ethan Holtman, Nick Traina||Who is the Associate Member Class President: Dakota Zientek||What: Chapter, Associate Member Class President Report||When: 10/14/18||Where: At our House||Why: To promote leadership in new members, and to fulfill our CEP requirements||How: At chapter the Associate Member Class President gave a report.
Status: ApprovedPoints: 3
Operational - The date of Initiation will be made clear at the beginning of the associate member period.
Date of Initiation
Who: Associate Members||What: Informing associate members and active members when and where initiation will be held||When: September 10th ||Where: At the Iowa Memorial Union in the MGC Room||Why: To ensure everyone has ample timing to make arrangements to attend initiation||How: I made a post in our fraternities facebook page for active and associate members and I also had it on my slides during chapter from the start of the semester|
Status: ApprovedPoints: 3
Operational - The chapter's Roll Book and Ritual Books are in good condition and stored in a fireproof location.
Chapter Roll Book and Ritual Book
We have our chapter's Roll Book and Ritual Book safely in our chapter office in a fireproof safe that our President and VP of Finance has access to.
Status: ApprovedPoints: 5
Promotion of Friendship - The chapter invites parents, faculty, staff and alumni to the Initiation Ceremony by written or electronic correspondence at least two weeks prior to ceremony.
Initiation Ceremony Invitations
Invitations for our Initiation Ceremony were sent out to parents, faculty, staff, and alumni via email two weeks prior to the ceremony.
Status: ApprovedPoints: 5
Advancement of Justice - The chapter has a speaker present on and discuss sexual assault prevention with at least 75% of the chapter membership.
Bystander awareness training
Right before finals we had a group from the university came in to discuss the various signs of sexual assault and different methods of bystander intervention. We as a chapter felt this was on of the more impactful educational of the semester, as we have been to countless sexual assault prevention educational, including a few this past term, but those are targeted at us as individuals. This educational focused on recognizing when sexual assault (or other types of harassment that can be seen on campus), told us to recognize the barriers that would prevent us from intervening (eg I don't know the whole story) and gave us some ideas on how to intervene rather than just full confrontation. This felt like one of the most practical educationals because its no longer a matter of holding oneself accountable, but those around them as well.
Status: ApprovedPoints: 1
Operational - The Pledging Ceremony is performed as outlined in the Delta Upsilon Ritual Book.
Pledging Ceremony
The Iowa Chapter held their Pledging Ceremony two weeks into the New Member Education process. The Pledging Ceremony was open to the public knowing that we take pride in being a non-secret Fraternity. Advisors, Family, and Friends were present. This ceremony was mandatory for all active members.
Status: ApprovedPoints: 3
Advancement of Justice - Each member participates in at least one service event sponsored by another Greek organization or campus group.
Delta Upsilon Philanthropy Event Attendance
The men of delta upsilon attended Zeta Tau Alphas Annual Breast Cancer Awareness 5K Run for their attendance to one other philanthropy event. This event was hosted here in Iowa city and its main goal was to support the Breast Cancer Education and Awareness Organization. The event was an overall success. All the brothers were in attendance.
Status: ApprovedPoints: 1
Operational - The chapter maintains an active recruitment committee with written committee goals and written individual goals.
recruitment goals and committee
This semester I formed a recruitment committee and then created realistic goals for our group to reach, these were written on a large sheet of paper and then hung on the wall of our study room
Status: ApprovedPoints: 3
Promotion of Friendship - The chapter hosts a recruitment event where alumni are invited and attend.
Recruitment event with alumni present
This past semester, we had a recruitment event which the class of 73' attended the event. A couple of PNMs were in attendance as well.
Status: ApprovedPoints: 3
Operational - The chapter maintains an up-to-date names list throughout the entire year and asks brothers for updates frequently. Please note this is not a roster, but a recruitment tool.
Utilizing up to date names list
Our campus provides two websites to help keep track of possible new members. These websites allow me to keep track of who has been in contact with possible new members, as well as contact them.
Status: ApprovedPoints: 3
Promotion of Friendship - Campus or local police/security present on and discuss safety issues related to the campus with at least 75% of the chapter membership.
Officer Presentation on downtown saftey
Officer Poole from the Iowa City Police department came by our chapter and he talked about safe ways to conduct oneself while downtown on the weekend. This included things we can do to avoid those that may be trying to start a conflict, to safe ways to interact with them when seeing them downtown (an example given was to not run up to them trying to hug them, ""good way to get tazed"")
Status: ApprovedPoints: 1
Operational - The Initiation Ceremony is performed as outlined in the Delta Upsilon Ritual Book.
Initiation Ceremony Performance
The Initiation Ceremony took place in a non-secret environment (Iowa Memorial Union) 6 weeks after our Associate Members started their Associated Member Education. Rite 1 and Rite 2 were both performed in order. The initiation was mandatory for all active members of the Iowa Chapter.
Status: ApprovedPoints: 5
Operational - Chapter has at least three outside facilitators conduct sessions for the Associate Member Education Program. Outside facilitators must be individuals from outside the chapter, such as faculty, staff, advisors, alumni or local community members.
Outside Facilitators Associate Member Program
Who:|University of Iowa Women's Resource and Action Center: 319-335-1486||Patrick Wronkiewicz: patrick.wronkiewicz@gmail.com||Anti-Hazing Coalition: Piazza family and other families of victims of hazing. ||What:|Women's Resource and Action Center: Bystander Intervention 101||Patrick Wronkiewicz: Register to vote and civic duties ||Anti-Hazing Coalition: Hazing Prevention||When:||Women's Action and Resource Center: December 2nd ||Patrick Wronkiewicz: October 28th||Anti-Hazing Coalition: October 21st||Where:|Women's Action and Resource Center: In House||Patrick Wronkiewicz: In House||Anti-Hazing Coalition: Iowa Memorial Union||Why:|To instill good morals and teach Associate members the values of our fraternity.|
Status: ApprovedPoints: 5
Development of Character - The chapter has a speaker present on and discuss hazing prevention and awareness with at least 75% of the chapter membership.
Speakers from Mizzou
During national hazing prevention week, the parents of a student who died due to a hazing incident in Mizzou came to Iowa to do a presentation on the dangers of hazing and ways to prevent it. We required our entire brotherhood to go (ended with having 87% attend due to various conflicts). While since being recolonized, we have been strictly anti-hazing, there were some brother discussion the idea of ""light hazing"" as that was what all the other chapters on campus were doing. After the presentation those ideas we swiftly shut down as we saw the dangers and how it brought to positive effects to a fraternity.
Status: ApprovedPoints: 1
Promotion of Friendship - The chapter hosts an alumni speaker outside of Initiation.
Steve West, Alumni Guest Speaker
During this last fall semester, the members of Delta Upsilon hosted Steve West and several other members of the class of 1965-1970 to come to the Delta Upsilon house here on our Iowa campus in order to support the promotion of friendship and to learn from past DU's. They came during the weekend of homecoming and spoke to the members about the importance of having and maintain a lasting network of friends with all your fellow brothers. This event was not only informative, but it was also beneficially in allowing us to keep with the highest traditions that we as Delta Upsilon members hold dear.
Status: ApprovedPoints: 3
Development of Character - The chapter has a speaker present on and discuss alcohol and drug use with at least 75% of the chapter membership.
University Alcohol reduction plan
The university created an alcohol reduction plan where they are trying change the drinking culture at Iowa. Because of this, we opted in to have a speaker come in and present on the topic. The speaker touched on many topics, the main being safe drinking. This included details on serving size for various types of drinks, the importance of spacing out drinks with water, and the dangers of binge drinking. Additionally we covered safety protocol including basic first-aid should somebody become so intoxicated it becomes a problem.
Status: ApprovedPoints: 1
Development of Character - The chapter and its members follow Delta Upsilon Loss Prevention policies and procedures at any event where alcohol is present.
Changing culture at Iowa
I'm not sure who reviews these, but Greek culture has been having some serious problems at Iowa. My freshman year a student died to hazing from over drinking. Because of this, the university has put severe sanctions on all of Greek life at Iowa. Due to these strict sanctions, we have ceased all events that involve alcohol at our house. This turned out to be the correct move, because as of writing this, over half the fraternities are on some form of probation, with 5 being permanently kicked off campus, with DU being on neither of those lists, being the only fraternity with a house doing so (besides FIJI). However, when brothers of age go out for a drink, we conduct ourselves in a manner that shows the character indicative of that of a man in Delta Upsilon.
Status: ApprovedPoints: 1
Development of Character - The chapter maintains a recognition program for members' scholastic achievements (scholarships, great test/paper scores, GPA improvement, etc.) throughout the year.
Academics
We have implemented an award system that is paid for by funds established by the VP of Finance. Based on the criteria for that semester and the person who holds the position varies on what they reward. We hold dinner for those with 3.0 for the semester.
Status: ApprovedPoints: 1
Advancement of Justice - The chapter has an academic eligibility requirement for officer and voting written into the by-laws. They must be a minimum of 2.75 for officer and 2.5 for voting privileges.
Academic
The chapter has had In its bylaws since 2014 the member must have an overall of 2.75 GPA to hold the position. Members GPA is checked both semesters by the President to maintain proper and adequate performance and to hold each other accountable.
Status: ApprovedPoints: 3
Operational - Receipts are required for any reimbursement to members who use personal funds for chapter supplies.
Receipts
All reimbursement needs a receipt if the individual wants to be reimbursed. We keep all receipts for an audit by the exec board at the start of each semester. We also keep copies of our monthly bills to further help with accounting.
Status: ApprovedPoints: 3
Development of Character - The chapter hosts a speaker from the academic resource center or career center regarding topics such as time management, resume building and study skills.
Academic
The chapter hosted Thomas O'Shea who is the Unviversity of Iowa's Physcian Assistant Director. Mr.O'Shea guided us to resources avaible on campus and spoke to us what he looks for in the Pre-Med and Pre-Pa students. Mr. O'Shea left his business card if we had and further questions or information. ||1221F Medical Education Research Facility |375 Newton Road |Iowa City, Iowa 52242|319-353-5956|Thomas-oshea@iowa.edu
Status: ApprovedPoints: 1
Operational - The families of all associate members and chapter members receive appropriate financial information regarding member/associate member dues, payments, initiation fees, housing fees (when applicable) and collection polices.
Info to Families
This document is sent out when we receive associate members' parent emails at the beginning of semester.
Status: ApprovedPoints: 3
Development of Character - The chapter Executive Board has an executive retreat.
Executive Board Retreat
The Iowa Chapter held an Executive Retreat with outgoing and incoming executive members. Advisors were also present for this retreat. During the meeting we discussed short term and long term goals for the chapter moving forward. Some of the subjects we discussed were the implementation of new chair positions so we could get more involvement from the general body of the chapter and discussed important dates for the following semester.
Status: ApprovedPoints: 5
Promotion of Friendship - The chapter maintains an open ceremony for the Initiation of its members by having alumni, family, faculty and staff in attendance.
Initiation Ceremony
The chapter takes pride in being a non-secret Fraternity. Invitations were sent out to Fraternity Sorority Life Officials, Chapter Coach, PHC, IFC, MGC, NPHC, Advisors, and family members.
Status: ApprovedPoints: 1
Operational - The Ritual Team properly prepares and rehearses Ritual before Initiation.
Ritual Team Preparation
The Ritual team met before the initiation ceremony. The Ritual team consisted of myself (President), the Ritual Chair position, the VP of Member Education, the New Member Educator, and our House Dad who served as our guest speaker. Together we went over the whole initiation process per the Ritual Book.
Status: ApprovedPoints: 5
Operational - The chapter develops recruitment materials and utilizes available resources designed to educate potential members and their families about the benefits of membership in Delta Upsilon.
Operational criteria - Education material for New members and
Had to give a presentation to all Possible new members and their families, educate them on Delta Upsilon, our history, and the specifics of our chapter. I then had to answer questions.
Status: ApprovedPoints: 3
Operational - The chapter has a documented crisis management procedure that is reviewed with members during a chapter meeting.
Crisis managment plan
In addition to a google drive, we have a blue folder that contains important papers (crises management plan, j-board forms, ect.) during a chapter where we had 100% attendance, I went over our crises management plan as outlined in the papers provided to me by our adviser, Jeff Sears.
Status: ApprovedPoints: 1
Advancement of Justice - The chapter has a service event during recruitment in which potential members are invited to and attend.
Habitat for humanity recruitment event
We had a recruitment event helping out the local Habitat for Humanity. As a group, we helped redo some of the interior woodwork for this house. This event had a great turn out.
Status: ApprovedPoints: 3
Advancement of Justice - The chapter hosts a meeting where Loss Prevention policies are discussed with at least 90% of the chapter membership.
Educating brothers on expectations
The first chapter of every year, we go over all the bylaws we currently have. Additionally, this year I went over them again at the end of the year to discuss which rules we let fall by the wayside that year, and whether or not we need to adjust them, or add additional rules. Furthermore, during the AME process, I went in and went over all the the bylaws and expectations with the associate members in a open discussion format so they could ask any questions and provide valuable feedback. Those brothers that missed the chapter at the start of the year were required to attend that AME session.
Status: ApprovedPoints: 1
Promotion of Friendship - The chapter has a written procedure, in chapter by-laws, for the extension of membership bids.
bids within the by laws
We have a detailed set of rules about how a bid should be extended.
Status: ApprovedPoints: 3
Diffusion of Liberal Culture - The chapter has a cultural event during recruitment in which potential new members are invited and attend.
Corned Beef and Hash Fight (viewing) Night
For this, the chapter ordered the Conor McGregor vs Khabib to be able to support culture's other than ours. Although this sounds like a silly thing, we have members that take their nationality very seriously. One of our members, Nate Burnside, is very Irish, and made us some corned beef and cabbage to enjoy while watching the event. I, personally, did not ever experience food like this before, so it was nice to have it while rooting on an Irish fighter.
Status: ApprovedPoints: 3
Advancement of Justice - The chapter directs members to campus tutoring and workshops/seminars.
Tutors
The University of Iowa offers many tutors for students. We have paired up with the Universtiy of Iowa Veterans Association-Chem Platoon that gives free tutoring to veterans who are struggling in Chemistry, Math, Biology. Tutors include Iowa Professors who are former veterans. DU members can show up M-W 5pm for no charge. |||https://outreach.uiowa.edu/program/chemistry-platoon
Status: ApprovedPoints: 5
Promotion of Friendship - All formal and informal recruitment events are alcohol-free.
alcohol free recruitment events
All of our events are alcohol-free, The University of Iowa enforces a dry campus. There has been a string of Suspensions with other fraternities on campus that are the result of drinking at recruitment events. Our chapter was not on the investigation list and has not hosted any events with alcohol.
Status: ApprovedPoints: 5
Advancement of Justice - Each member participates in at least one service event sponsored by another Greek organization or campus group.
Fresh Check Day
During the week of homecoming the University of Iowa has a service event that is on campus that raises awareness to the mental health issues that some students face while living on campus. This event has many different student organizations that have their own specific booths but the members of Delta Upsilon this year attended the event to either help with the setup or worked in the booth with the University of Iowa Veterans Association in order to help raise awareness to the veteran students about the exposed risk to veteran students and mental health on campus. This even was a tremendous success and the UIVA has already asked our members for there help and support for next year as well.
Status: ApprovedPoints: 3
Advancement of Justice - The parents of associate members are provided an overview of the Associate Member Education Program and the expectations of membership.
Parent Overview
Who: The parents of the associate members||What: an email that was sent to all parents of the associate member class explaining the Associate Member Education Program||When: After signing their bid cards||Where: Online||Why: to provide transparency and openness to the parents about the associate member process||How: An email was sent to all of the parents after signing bid cards. ||A draft of the email is attached below
Status: ApprovedPoints: 3
Operational - VP Recruitment has key responsibilities and a timeline of his duties outlined in a written (can be electronic) document to use for officer transition
officer transitions
during officer transitions, we have a large presentation where each of the previous officers will present the expectations of their positions. This file provided is the information that I provided on the slides. We also had a sit-down session where we talked about the strengths and weaknesses of my tenures.
Status: ApprovedPoints: 1
Promotion of Friendship - The chapter is involved in freshman orientation activities such as move-in day, activity fairs, etc.
helping with orientation
This year we a few brothers helped with onIowa, this program is where incoming freshman are shown around campus, introduced to the dining halls, and learn about the culture on campus.
Status: ApprovedPoints: 3
Operational - The chapter utilizes its social media for recruitment and updates the site(s) regularly.
Social media
Our social media was consistently updated with information about recruitment events
Status: ApprovedPoints: 3
Operational - The chapter has updated its Constitution and By-laws in the past 18 months.
Iowa Chapter Bylaws
Attached is a copy of the Iowa Chapter's updated Bylaws.
Status: ApprovedPoints: 3
Operational - Receipts are required for any reimbursement to members who use personal funds for chapter supplies.
Reimbursement Form
Attached is our reimbursement form where members are required to attach receipts to this document. Forms submitted with no receipts are not processed.
Status: ApprovedPoints: 3
Advancement of Justice - Each member participates in at least one service event sponsored by another Greek organization or campus group.
The chapter attends two campus athletic events wearing letters
Our chapter has a LOT of Iowa State Cyclone fans. We have been front row for every single basketball and football game this season. We have made national television being in the front row supporting the cyclones all while wearing our letters to support Delta Upsilon. I have attached a photo from before one of our basketball games and after a large group of us stormed the field after a massive upset against West Virginia in football! Go Cyclones!
Status: ApprovedPoints: 3
Advancement of Justice - The chapter directs members to campus tutoring and workshops/seminars.
Academic Resources
In the word document I provided, I gave out the list of different resources we have around campus at Iowa State that can help benefit our members with their grades. I also provided a description of how we tell our members to utilize these resources.
Status: ApprovedPoints: 5
Development of Character - The chapter has a structured academic review committee that meets with all members not meeting the chapter minimum standards.
Academic Review Committee
In the word document I attached, I provided our by-laws that explain the roles of holding academic review session and midterm meetings. I also included what we do as a chapter to help benefit an individual who is struggling with their grades.
Status: ApprovedPoints: 5
Operational - The chapter's Roll Book and Ritual Books are in good condition and stored in a fireproof location.
Chapter's Roll Book and Ritual Books
Our chapter's roll book, ritual books, and financial documents are stored in a fireproof safe that always stays with our Vice President of Finance, newly, Jake Glaister. The key and code are with the Vice President of Finance, so at the time of this email, the documents are stored in ""Troy"" of Delta Upsilon on the second floor. Attached are pictures of the outside and inside of the safe.
Status: ApprovedPoints: 3
Advancement of Justice - The chapter has a speaker present on and discuss sexual assault prevention with at least 75% of the chapter membership.
Speaker on Sexual Assault Prevention
Officer Anthony Greiter presented to the chapter on September 27th in front of 75% of the chapter. He covered topics ranging from many different CEP topics including issues related to campus, sexual assault/harassment, drug and alcohol abuse, and hazing prevention. Since we reached out too late to have 4 separate speakers come in to talk, we asked officer Greiter to talk about each subject. HE went in depth on all of the requested topics and did very well stopping to have a question and answer discussion on all points to get the chapter involved. He is a very enthusiastic man with great people skills and we plan to continue to ask him to come back to DU and speak with us again next year.
Status: ApprovedPoints: 5
Development of Character - The chapter hosts a program per year with an alumnus or local resource on personal budgeting.
Personal Budgeting PPT
Attached is the personal budgeting powerpoint presented by a former Iowa State President (Sam Kammermeier '14) and an Iowa State DU alum (Taylor Clark '14). Both skyped in at 6pm on 11/13/18 to present this to the undergraduate Chapter.
Status: ApprovedPoints:
Operational - The chapter follows the Fraternity-mandated Associate Member Education Program time period. This means Pledging to Initiation is no longer than 8 weeks (unless specific exemptions have been provided by IHQ).
New Member Education Program
We worked really hard over the past semester to meet weekly with the new member class. Although the education program is only 8 weeks long we met outside of those 8 weeks as well to do various activities such as team building and community service. This was our largest pledges class ever as well as the most involved class I have ever seen.
Status: ApprovedPoints: 5
Advancement of Justice - The chapter hosts a philanthropy event to fundraise and bring awareness to the Global Service Initiative.
Delta Scoopsilon
Delta Scoopsilon is our annual fall philanthropy. This year was the most successful year we have ever had for this philanthropy! The weather was fantastic for an ice cream social and we had the largest showing we have ever had. All of our brothers put a lot of work into making the event happen. Delta Scoopsilon is an event that many students and community members look forward to every single year. They love all the options our ice cream sundae bar has to offer as well as all the cookies we get from Insomnia Cookies. We have created a partnership with Insomnia Cookies to get great deals on large quantities of cookies which helps us profit even more money for GSI. Our house was decorated so well that our live in grad advisor thought we hired a professional to come in and do it for us. We can't wait for next year!
Status: ApprovedPoints: 5
Advancement of Justice - The chapter has a justice event during recruitment in which potential new members are invited and attend.
Gender, Masculinity and Justice in Society for Minorities Speaker
On Dec. 6th from 5pm-7pm we invited Dr. Micbael Goebel, a professor at Iowa State University to come in and host a speaker event in which we invited PNMs to come and listen to a great speaker and then have a meet and greet with active members of the house.||Dr. Goebel spoke upon the injustices that are happening within minority groups around the US and the world and showed how we can be a part of the movement to help those people and make the world a better place. PNMs were impressed and really enjoyed the Dr. Goebel. It was a great opportunity to show how DU stands for justice and backs our pillar of Advancement of Justice.||I apologize for the poor picture angle, but below is a picture of Dr. Goebel speaking in our Chapter Room.
Status: ApprovedPoints: 3
Operational - President has key responsibilities and a timeline of his duties outlined in a written (can be electronic) document to use for officer transition
Officer Transition Manual
This manual is the transition manual that has been created and passed from President to President!
Status: ApprovedPoints: 3
Diffusion of Liberal Culture - The chapter hosts a university professional to lead a discussion in his/her area of expertise.
University President Comes to Speak Before Chapter
Iowa State University President Wendy Winterstein came and spoke to our chapter about the day in the life of her job. Our entire chapter attended as well as our advisors, we hosted her for dinner and proudly showed her around our great chapter. We were able to talk with her about various concerns we have regarding tuition, study abroad etc. It was very informational and overall we were able to all gain a stronger insight into what her job entails and provide feedback as to where we would like Iowa State to be in the future.
Status: ApprovedPoints: 5
Advancement of Justice - The parents of associate members are provided an overview of the Associate Member Education Program and the expectations of membership.
Parent Invitation Email
This is the email I have sent out to all the parents of our current associate member class. It provides some brief information about what we have gone through in our program, requirements of membership and an invitation to our initiation ceremony.
Status: ApprovedPoints: 5
Operational - The chapter conducts a recruitment skill set seminar.
Formal Recruitment Seminar
Date: August 31|Time: :2pm- 3pm|Location: DU Chapter Room||Prior to formal recruitment starting the following week as I took over VP of Recruitment I wanted to make sure that the Chapter and I were on the same page in regards to how many members, what kind of members, how we were going to recruit them during formal recruitment, what to emphasize about our chapter, and what not to talk about when potential new members would arrive.||The entire Chapter was required to attend because we needed all hands on deck to be able to have a successful formal recruitment. Myself, Ethan Akkawi and Mathew Magee (my summer recruitment team) stood in front on the Chapter room and let all members know the do's and don'ts of recruitment||Do's:|-Get to know the members, don't just stay on the surface by sounding scripted|-Talk about academics, free tutoring we provide|-Explain each pillar|-Why did you join DU|-What has DU done for you in the time you have been a member|-Talk about GSI and how many guys we send each year to Jamaica||Don'ts|-DO NOT WET RECRUIT|-talk about parties|-talk about women in a negative tone|-talk bad about other fraternities|-ask about religion, politics, or other personal opinions||These were just an overview of the do's and dont's. We also took time to explain the tours we give to the potential new members as well as how we follow up with them to make sure their experience in DU was the best they could have. We ended up being the highest voted house and had a very successful formal recruitment.||We could have improved upon making an actual powerpoint presentation for visual representation and also inviting a speaker or former alumni to come speak about why they joined/ how they used to recruit in their time being a DU at Iowa State.|
Status: ApprovedPoints: 5
Advancement of Justice - The chapter has an established judicial board that follows written policies and procedures for appropriate situations.
Evidence of Judicial Board
Attached I have included our bylaws. In article XIII you can view the establishment of our chapters Judicial Board.
Status: ApprovedPoints: 5
Advancement of Justice - The chapter has written eligibility standards for new members that includes diversity and nondiscrimination policies that mirror that of the Fraternity's Constitution and By-laws.
Bylaw for Potential New Member
Article I: Candidates for Associate Membership||-Section 1: To be a candidate for associate membership in Iowa State Chapter of Delta Upsilon Fraternity (henceforth referred to as the chapter) at Iowa State University (henceforth referred to as the university), the student must be enrolled at the university as a full time male undergraduate student, and must not be a member of any other National Interfraternity Council organization or an organization that is inconsistent with the teachings of Delta Upsilon International Fraternity (henceforth referred to as the Fraternity). He must also meet the requirements set forth by the chapter, university and the fraternity.||-Section 2: Any potential member must have a grade point average (henceforth referred to as GPA) of at least 3.0 at the university in the semester immediately prior to being extended a bid.|| -Section 2.1: Any potential member that is a first semester freshman must have at least a 3.0 cumulative GPA in high school (based on a 4.0 scale) | -Section 2.2: Any potential member that is a transfer student from another university or community college must have a minimum cumulative GPA of 3.0 at aforementioned | university or community college. (based on a 4.0 scale) || -Section 2.3: Any student of the university that has taken leave from the university for study abroad, internship, co-op, etc. must have had a minimum cumulative GPA of 3.0 in | the semester immediately prior to his departure from the university in order to be extended a bid.||-Section 4: No individual shall be denied the opportunity to become a member of the Chapter and eventually Fraternity on the basis of race, religion, creed, or sexual orientation. Provided that their character is congruent with the values of the Fraternity, and they meet the aforementioned requirements.
Status: ApprovedPoints: 5
Operational - A promissory note is secured from each brother who does not pay his dues on time. Past due or extended payment plans should be disclosed at each chapter meeting in the VP Finance's report.
Promissory Note
Attached is our promissory note used if a member is not able to or doesn't pay dues in a timely manner. This is a legal document that must be signed so there is a bound agreement that the brother will pay his dues.
Status: ApprovedPoints: 3
Operational - VP Academic Excellence has key responsibilities and a timeline of his duties outlined in a written (can be electronic) document to use for officer transition
Academic Manual
This is the manual for transition. Describes all the things we do in the chapter as the VP of academics.
Status: ApprovedPoints: 3
Operational - The chapter maintains an up-to-date names list throughout the entire year and asks brothers for updates frequently. Please note this is not a roster, but a recruitment tool.
Summer Recruitment Names List & Fall Recruitment Names List
First Excel has all summer potential new members, those with green means we bid them.||Second Excel sheet is our Fall Recruitment names list, these members are looking to join the Spring Pledge Class. The sheet will then be organized as Summer Recruitment showing who accepted.
Status: ApprovedPoints: 3
Operational - The date of Initiation will be made clear at the beginning of the associate member period.
Date of Initation
During our associate member education class in October I officially announced it to our associate member class that we will be having our initiation ceremony on January 19th at 11:00 a.m. Attached below is a copy o my speaking topic for our chapter agenda on October 15th.
Status: ApprovedPoints: 1
Development of Character - The chapter has short- and long-term goals established for the semester.
Goals
This sheet contains chapter goals established at our executive board retreat
Status: ApprovedPoints: 5
Development of Character - The chapter Executive Board has an executive retreat.
Exec Retreat Confirmation
These documents show that I rented out a room in August for an executive retreat in the memorial union. It also is included in our weekly schedule.
Status: ApprovedPoints: 3
Development of Character - The chapter has a speaker present on and discuss alcohol and drug use with at least 75% of the chapter membership.
Speaker on Alcohol and Drug Abuse
Officer Anthony Greiter presented to the chapter on September 27th in front of 75% of the chapter. He covered topics ranging from many different CEP topics including issues related to campus, sexual assault/harassment, drug and alcohol abuse, and hazing prevention. Since we reached out too late to have 4 separate speakers come in to talk, we asked officer Greiter to talk about each subject. HE went in depth on all of the requested topics and did very well stopping to have a question and answer discussion on all points to get the chapter involved. He is a very enthusiastic man with great people skills and we plan to continue to ask him to come back to DU and speak with us again next year.
Status: ApprovedPoints: 5
Operational - The Pledging Ceremony is performed as outlined in the Delta Upsilon Ritual Book.
Pinning Ceremony
These pictures demonstrate us hosting our pinning ceremony. We have included one picture from the ceremony and one picture from our chapter advisors email, to confirm the date of the ceremony.
Status: ApprovedPoints: 5
Operational - The Ritual Team properly prepares and rehearses Ritual before Initiation.
Picture of Initiation Rehearsal
Immediately prior to the initiation ceremony, the ritual team rehearsed the ritual in order to run initiation in a smooth manor. The picture includes the ritual team.
Status: ApprovedPoints: 3
Promotion of Friendship - The chapter has a written procedure, in chapter by-laws, for the extension of membership bids.
Procedure from bylaws for extension of bids
Section 3: A potential new member may only be extended a bid under the following circumstances.| -Section 3.1: During the academic year, a potential new member who meets the aforementioned GPA requirements may be extended a bid after the following:| Attendance at least 2 chapter events| An interview with the chapter president, and vice president of recruitment (including the submission of resume)| At least 3 members to speak on his behalf at a chapter meeting and no more than 2 members willing to speak against him. |Assuming the aforementioned criteria are met, a vote may be called to extend a bid to this potential member.||Section 3.2: During the summer term, a bid may be extended by to any potential new member that meets the aforementioned requirements, so long as all of the Chapter's appointed summer recruitment chairs have concluded that the potential new member would be fit for the Chapter.|
Status: ApprovedPoints: 5
Advancement of Justice - The chapter hosts a meeting where Loss Prevention policies are discussed with at least 90% of the chapter membership.
Loss Prevention Policies
Nicholas Schneider presented (the LP) and the event happened on September 17th 2019. The chapter had 90% of its members present and was presented at the same time as the crisis management plan were presented. This helped insure that members were listening and paid attention. To improve this in the future, make sure to speak with the chapter instead of making the presentation only the LP speaking to the chapter. Get the chapter involved in a discussion. Also present this as early as possible along with the crisis management plan.
Status: ApprovedPoints: 5
Operational - VP Loss Prevention has key responsibilities and a timeline of his duties outlined in a written (can be electronic) document to use for officer transition
VP of Loss Prevention Duty Description
Layout of Responsibilities for the VP of Loss Prevention for future LPs. Gives a description of what to do at certain times of the year and what things to be alert on and make sure get done.
Status: ApprovedPoints: 3
Promotion of Friendship - The chapter utilizes new members in the recruitment process. For example, asking new members to invite unaffiliated friends to recruitment events, sharing prospective names, etc.
How the Iowa State Chapter utilizes new members in recruitment
Throughout not only the summer recruitment process but also formal recruitment in the Fall we utilize our new members for recruitment.|Summer Recruitment:|-Inviting new members to come to recruitment lunches and dinners to help recruit potential new members|-Having new members help on house tours during the summer when orientation is going on (most are local new members)|-Gathering new members at an alumni's house with other potential new members in hopes the potentials get a good feel for their incoming pledge class||Fall Formal Recruitment:|-New members are encouraged to help on house tours when large groups of potential new members come through the house|-We have designated areas around the house during Fall Formal Recruitment where the potential new members can actually meet most, if not all of the pledge class they would be joining (given they signed DU)|-New members that excel socially and have a good niche for recruitment also get invited to the Recruitment Fair which kicks off Fall Formal Recruitment (DU was the highest pref'd house out of 31 Chapters on ISU's campus) | +See picture attached below of New Member, Logan Habada (on the far right), helping with the Recruitment Fair during Fall Formal Recruitment.
Status: ApprovedPoints: 3
Promotion of Friendship - The chapter maintains an open ceremony for the Initiation of its members by having alumni, family, faculty and staff in attendance.
Initiation Ceremony
Our initiation ceremony this spring invited alumni, family and faculty. Our chapter advisor Jami Larson gave a charge at the initiation that we held. The picture that I included shows initiated member Jack Swanson and his girlfriend immediately following the initiation ceremony.
Status: ApprovedPoints: 5
Advancement of Justice - The chapter advertises to all potential members any financial scholarships available to members or new members.
Scholarships Available For New Members
During all of recruitment when potential new members come tour through the house we give them both the brochure which explains what scholarships we provide as well as the actual Ralph Stucky Scholarship that is funded through the Iowa State Chapter of Delta Upsilon.
Status: ApprovedPoints: 3
Promotion of Friendship - The chapter hosts a workshop/seminar on topics related to collegiate males.
Speaker About Masculinity
We brought in a speaker to talk about the pros and cons of masculinity in society today and teach us how we can use this knowledge and apply it to our fraternity, as well as how our perceptions of masculinity can affect our mental health Overall this seminar went really well and there were strong detailed questions asked. 80% of our chapter attended and the seminar was given by Dr. Goebel, a professor at Iowa State. Next year we would like to take an entire day to dive in deeper about this topic and get a 100% of our chapter to attend.
Status: ApprovedPoints: 3
Promotion of Friendship - Chapter hosts a substance-free associate member retreat.
Associate Member Retreat
I oversaw and helped our associate member class president plan a retreat for the class. Throughout the day they each helped rebuild study space in our house to be used by our whole chapter. Afterwards they all helped cook a pledge class thanksgiving meal together and discussed how they can incorporate our founding principles into their class as a whole. Some things they suggested on improving would be planning an actual location where we can go for the weekend. I would of also liked to get more of the chapter involved for next year.
Status: ApprovedPoints: 3
Operational - VP Administration has key responsibilities and a timeline of his duties outlined in a written (can be electronic) document to use for officer transition
Position Manual
Attached is the position manual used to transition the Vice President of Adminstration Officer in the Spring Semester. This fall we condensed the informatiion from our previous document and outlined the timeline, duties, and past officers to contact.
Status: ApprovedPoints: 3
Operational - Two officer signatures are required on all checks written by the chapter and no chapter credit cards are in existence (debit cards are okay).
Weekly Financial Form
Attached is our weekly financial form we use to inform our Chapter Advisor about expenses incurred over the previous week. As seen on the document, two officer signatures are required on each of these payments. No credit card is in existence due to the fact that this form requires the use of checks only.
Status: ApprovedPoints: 3
Development of Character - The chapter maintains a recognition program for members' scholastic achievements (scholarships, great test/paper scores, GPA improvement, etc.) throughout the year.
Academic Rewards
This is a screenshot of the manual and rules we use at our semester scholarship dinner, honoring great students
Status: ApprovedPoints: 1
Promotion of Friendship - The chapter works with the local alumni board to create an ongoing alumni recognition program.
Escape To 117 Ash Event
Every summer we have an alumni retreat called Escape to 117 Ash. This is an amazing event where we have over 70 alumni attend every year on average. Each year we choose a class of graduates to focus on and recognize Friday night of the event. We have a large dinner at a rented out facility where we invite all the alumni from that specific class for a free dinner. We have them give speeches on there experience as DU's as well as have undergrads give a presentation on what we have been up to in the last couple semesters. This event is a great way to recognize the alumni as well as keep them in the loop as to what is going on with the chapter. The alumni board handles the alumni side of things when it comes to planning the event and the undergrads are responsible for running the event when the date arrives.
Status: ApprovedPoints: 3
Operational - Chapter submits chapter news to the IHQ communications team for the DU Quarterly by stated due date.
IHQ Communication and DU Quarterly
To the best of my knowledge I believe we have met the expectations of submitting reports to IHQ and our Colonades board submitting information for the DU Quarterly. I believe this could be checked by IHG Records
Status: ApprovedPoints:
Operational - Chapter financial information is advertised to potential new members during the recruitment process. This information should include associate member dues, initiation fees, housing fees, and member dues.
Financial Info to New Members
Both room and board costs which includes the meal plan and has the option to include parking is provided. On the brochure we have Chapter financials. Both bits of information are given on house tours and or sent to new potential members.
Status: ApprovedPoints: 5
Operational - The chapter maintains an active recruitment committee with written committee goals and written individual goals.
Recruitment Committee Goals
This is the DU Recruitment Committee Goal sheet that helps us at the beginning of the year decide what are main team goals and individual goals are for DU recruitment.
Status: ApprovedPoints: 3
Promotion of Friendship - All formal and informal recruitment events are alcohol-free.
Chapter Advisor Letter
This is from Jami Larson, the Iowa State Chapter's advisor
Status: ApprovedPoints: 5
Operational - The Initiation Ceremony is performed as outlined in the Delta Upsilon Ritual Book.
Proof of Initiation Ceremony
Attached you can find evidence from our initiation ceremony as well as our chapter attendance sheet. These attendance sheet displays the percentage of our chapter that was present at initiation.
Status: ApprovedPoints: 5
Diffusion of Liberal Culture - The chapter has a cultural event during recruitment in which potential new members are invited and attend.
ISU Descarga Latin Dance Club
Date: Nov. 10 |Time: 7:30pm- 11:00pm|Location: MU Sun Room||Brother Aamid Ahbab has had a passion for dance for years, ever since his family moved to the United States. Within the fraternity Aamid motivated our fraternity to go above an beyond the cultural norms by expanding our knowledge of culture. Every year the Descarga Latin Dance Club hosts an open campus dance where they teach the students how to do different dances of Latin culture and you get to enjoy dancing, learning and eating tasty food.||Aamid reached out to me in hopes that we could bring some potential new members along for the open campus dance night. Myself, Aamid, Brothers Riley Johansen, Stetsen Griner and potential new members Brian Goode, Joe Beary and Josh Risenburg all came and had a great time.||I believe that this was a great time for new members to get outside their comfort zone and do something fun and new. Also shout out to Brother Aamid for motivating the fraternity to try new things and embody new cultures.
Status: ApprovedPoints: 3
Development of Character - The chapter hosts a speaker from the academic resource center or career center regarding topics such as time management, resume building and study skills.
Academic Success Center Exam Preparation and Time Management Speaker
I provided a word document that summarizes the event, provides pictures of the speaker, how many people attended, the name of the speaker, and how we wish to improve this event in the future
Status: ApprovedPoints: 3
Advancement of Justice - The chapter has a service event during recruitment in which potential members are invited to and attend.
Community Recruitment Service Event
On Nov. 9, 2018 from 9am-1pm we held a ""DU Campus Clean Up"" and invited multiple PNMs to attend. This was a required Chapter event where roughly 80% of the Chapter was in attendance. We picked up trash around Iowa State's campus which gave PNMs a great opportunity to see what community service looks like within DU. It also was a great opportunity for PNMs to meet a lot of associate and active members.||In the picture below we have:|Brother: Kenny Benjamin, Cole Goodwater, Zach Wichlin, Dalton Neiymeir and Nate Espeset||The others were PNMs.|
Status: ApprovedPoints: 3
Operational - VP Recruitment has key responsibilities and a timeline of his duties outlined in a written (can be electronic) document to use for officer transition
Officer: VP of Recruitment; Transition Handbook
Handbook created to lay out what is expected of a VP of Recruitment while also helping with a tour guide demo, that details good aspects of a potential member.
Status: ApprovedPoints: 3
Diffusion of Liberal Culture - The chapter sponsors a minimum of two alumni and/or parents events such as Founders Day, Initiation, Parents' Day, Homecoming, etc.
Moms Weekend and Alumni Weekend
We had our first ever Moms Weekend this year! It turned out to be one of the most fun events we have ever had. We had over 30 mothers in attendance that weekend. The weekend started off with a meet and greet followed by a trip to our local apple orchard. After we got back from the orchard we had a cookout and played the ""Newlywed game"" where we paired the sons and mothers up. Seeing the smiles on the mothers faces all day made it all worth while. ||During Homecoming week we host all of alumni back at the house. We had a great showing of not only our recent alumni but all of our older alumni as well. We had an alumni tailgate during game day. We managed to get a good amount of tickets together for all of our alumni to sit together during the game. After the game we had a cookout/meet and greet. Following that we had a time for certain alumni to speak and talk about there experience as a DU and how it has effected them in there lives. We always look forward to having our alumni return for Homecoming Weekend.
Status: ApprovedPoints: 5
Operational - The chapter has a standard meeting agenda that the President prepares each week prior to the beginning of chapter and Executive Board meetings.
Meeting Agendas
These attachments include our normal meeting agendas.
Status: ApprovedPoints: 3
Operational - VP Finance has key responsibilities and a timeline of his duties outlined in a written (can be electronic) document to use for officer transition.
Transition Manual
Attached is the VP Finance manual given to every VP Finance executive officer. Responsibilities, references, and instructions are listed in this document.
Status: ApprovedPoints: 3
Promotion of Friendship - All Big Brothers participate in the Big Brother Orientation session as outlined within the Associate Member Education Program. Additionally, all Big Brothers create a calendar for the semester based on the outline in the Big Brother Guide.
Big Brother Orientation
At this big brother orientation we looked over every applicant that would like to be a big brother. Their cumulative GPA had to be above a 2.7 in order to provide a positive and mature experience to the little brothers. I went over all the applications that they had to fill out including why they wanted to be a big brother and why they think they deserve the position. We do 12 rounds of speed dating in order to accurately pair brothers to a relative little brother that will them them the best they can. The brothers are required to check in with their little brothers as often as possible. We set the date of our revealing ceremony and plans afterwards. All of the members who were accepted to be fathers were present during the orientation. In the future, brothers suggested having a more set and detailed curriculum specific for our chapter to have throughout the year and I personally believe in doing so it will help keep everyone more on track with their responsibilities.
Status: ApprovedPoints: 3
Promotion of Friendship - Campus or local police/security present on and discuss safety issues related to the campus with at least 75% of the chapter membership.
Campus Police Discussed safety issues related to the campus
Officer Anthony Greiter presented to the chapter on September 27th in front of 75% of the chapter. He covered topics ranging from many different CEP topics including issues related to campus, sexual assault/harassment, drug and alcohol abuse, and hazing. Since we reached out too late to have 4 separate speakers come in to talk, we asked officer Greiter to talk about each subject. HE went in depth on all of the requested topics and did very well stopping to have a question and answer discussion on all points to get the chapter involved. He is a very enthusiastic man with great people skills and we plan to continue to ask him to come back to DU and speak with us again next year.
Status: ApprovedPoints: 5
Operational - The chapter develops recruitment materials and utilizes available resources designed to educate potential members and their families about the benefits of membership in Delta Upsilon.
Chapter Info For New Members
We give this on tours to talk about finances, brotherhood, GSI, leadership events, our founding principals and more.
Status: ApprovedPoints: 5
Diffusion of Liberal Culture - One member from the chapter attends one of the Global Service Initiative trips.
GSI Attendance
Over the past couple years our attendance to GSI has increased. Last year we had 10 members from our chapter attend the numerous different trips. This January we have 3 members signed up to attend the trip. Brothers Mathew Magee, Alex Hauser, and Bennet Kammermier are all signed up to attend the trip. We look to have even more sign up for the summer trips. We pride ourselves on having a high level of attendance to this life changing trip.
Status: ApprovedPoints: 5
Advancement of Justice - The chapter has an academic eligibility requirement for officer and voting written into the by-laws. They must be a minimum of 2.75 for officer and 2.5 for voting privileges.
Eligibility and Grade Requirement By-Laws
I attached a word document that provides snapshots about our 2.7 GPA requirement and academic warning. Also provided is our 2.5 for voting privileges and requirements to be initiated
Status: ApprovedPoints: 5
Promotion of Friendship - The chapter invites parents, faculty, staff and alumni to the Initiation Ceremony by written or electronic correspondence at least two weeks prior to ceremony.
Initiation Invitation
These pictures include an email from our VP of Member Education inviting parents, faculty and staff to our initiation ceremony.
Status: ApprovedPoints: 5
Operational - The chapter creates a master calendar, which includes all chapter events and campus cultural events, and distributes (can be electronically) to all members by the first week of classes.
Google Master Calendar
A Master Delta Upsilon Calendar is shared with the whole fraternity at the start of every school year. Events on the calendar include philanthropies, study hours, campus activites, cultural events, community service, etc. The Google Calendar link is attached to every chapter meeting minutes and shared with the Delta Upsilon listserve. Attached is an example of the Google Calendar and an example email of the calendar being shared along side the chapter minutes.
Status: ApprovedPoints: 3
Operational - Associate members attend chapter meetings and the Associate Member Class President gives a report at these chapter meetings.
Associate Member Chapter Report
Josh Anderson our pledge class president is giving a report about our pledge class, what they have learned so far and what they are planning to learn in the future as they become a member of this house.
Status: ApprovedPoints: 1
Advancement of Justice - The chapter has a written procedure for event management duty (sober monitors) and a written rotation which includes all chapter members.
Safety Monitor Description and Rotation
Description of how a Safety Monitor should act during a rotation and what the rotation schedule is for the semester.
Status: ApprovedPoints: 5
Operational - The chapter utilizes its social media for recruitment and updates the site(s) regularly.
Social Media for Delta Upsilon
Instagram Link: https://www.instagram.com/isudeltaupsilon/ Last Updated: Nov. 7, 2018|Facebook Link: https://www.facebook.com/iowastatedu/ Last Updated Nov. 15, 2018|Twitter Link: https://twitter.com/ISUDeltaUpsilon?lang=en Last Updated Nov. 5, 2018|
Status: ApprovedPoints: 3
Development of Character - The chapter has a speaker present on and discuss hazing prevention and awareness with at least 75% of the chapter membership.
Speaker on Hazing Prevention
Officer Anthony Greiter presented to the chapter on September 27th in front of 75% of the chapter. He covered topics ranging from many different CEP topics including issues related to campus, sexual assault/harassment, drug and alcohol abuse, and hazing prevention. Since we reached out too late to have 4 separate speakers come in to talk, we asked officer Greiter to talk about each subject. HE went in depth on all of the requested topics and did very well stopping to have a question and answer discussion on all points to get the chapter involved. He is a very enthusiastic man with great people skills and we plan to continue to ask him to come back to DU and speak with us again next year.
Status: ApprovedPoints: 5
Development of Character - There is no use of chapter funds for the purchase of alcohol (i.e. slush funds, social funds, portions of house dues, special assessment, extra dues, separate accounts, etc.).
No Slush Fund Letter
Attached is a letter from our Chapter Advisor, Jami Larson, stating that there is no alcohol fund in any of our budgets.
Status: ApprovedPoints: 3
Advancement of Justice - A chapter meeting is used to review parliamentary procedure and these procedures are used during chapter meetings.
Parliamentary Procedure
Adam Schroeder, Interfraternity Council President, presented to our chapter on October 1st, 2018 regarding parliamentary procedure and business procedures. He gained this knowledge from conducting weekly meetings, passing by-laws, and organizing conferences for IFC. Unfortunately the photo of Adam can't be found but attached is his powerpoint and the email he sent me on 10/1/2018 before the chapter meeting. We plan to have this presentation each semester to reinforce the ideas.
Status: ApprovedPoints: 3
Advancement of Justice - The chapter hosts a meeting where Loss Prevention policies are discussed with at least 90% of the chapter membership.
Brotherhood Agreement
This brotherhood agreement is presented every semester to brothers at the first chapter meetings. The brothers are presented the document with its details and they sign the document before any participation in chapter events.
Status: ApprovedPoints: 5
Diffusion of Liberal Culture - The chapter sponsors a minimum of two alumni and/or parents events such as Founders Day, Initiation, Parents' Day, Homecoming, etc.
Homecoming Weekend and Initiation Day with parents and alumni
Homecoming Weekend took place from October 26th-28th. The brothers of the JMU chapter hosted a BBQ and general meet and greet for both visiting parents and alumni. Some of the parents brought food, and brothers also cooked food there. Next year, the event could be hosted closer to campus so people can get to the football game in time for kickoff. |Initiation Day took place on November 11th. Parents and alumni were both invited but given the drive and day of week, only one newly initiated brothers parents were able to come. Our former and current advisors were also able to be in attendance. The ceremony started at 12 and ended around 2:30, so moving the time to later in the day may help more parents and alumni make it to the initiation.
Status: ApprovedPoints: 5
Development of Character - At least one chapter member is an elected or appointed officer in the congress or senate for student government (excludes IFC).
Officers in SGA
Luke Jaffe- Student Government Association (Senator to the College of Business) |Derek Light- Student Government Association (Residential Area Senator)|
Status: ApprovedPoints: 3
Operational - The chapter's Roll Book and Ritual Books are in good condition and stored in a fireproof location.
Roll and Ritual Book
The roll book and ritual book are both kept inside a fire proof safe at an off campus residence where brothers of the fraternity live. When they are needed, the VP of Administration will take them out of the safe and transport them to and from their destination. After they are done being used they go immediately back into the safe.
Status: ApprovedPoints: 3
Operational - The chapter publishes (paper or electronically) an alumni/parent newsletter.
Delta Upsilon JMU Newspaper
A newsletter was sent out to parents and alumni providing information on the new executive board and upcoming events and goals. It also includes highlights of some brothers who have used connections they have made through the fraternity to find jobs after gradation.
Status: ApprovedPoints: 3
Operational - VP Administration has key responsibilities and a timeline of his duties outlined in a written (can be electronic) document to use for officer transition
VP Admin Responsibilities
Main:|- keep all Chapter records|- keep written minutes of all Chapter meetings|- schedule rooms and other public spaces for fraternity events |- submit CEP|Secondary:|- conduct chapter in the absence of the president|- disperse minutes from Chapter to absent brothers|- assist other exec positions especially with paperwork
Status: ApprovedPoints: 1
Operational - VP Loss Prevention has key responsibilities and a timeline of his duties outlined in a written (can be electronic) document to use for officer transition
Transition Book
A short transtition book made to aid in future conduction of the Vice President of Loss Prevention position.
Status: ApprovedPoints: 3
Advancement of Justice - The chapter has an established judicial board that follows written policies and procedures for appropriate situations.
Judicial Board
Standards Board | Members: Tyler Nicol (Head), Brendan Wilbur, Derek Light, Mitchell Mesecher, Zach Sevison, Matt Tuttero, Brooks Walker|Our Standards Board consists of 7 brothers appointed by the exec board and approved by the chapter who are responsible for hearing cases involving individuals within the fraternity. An official document must be filled to utilize the standards board. The board meets two weeks after the complaint is submitted to review facts of the case and come down to a decision. The groups decides as a majority what the repercussions should be, if any at all and enforce them right away.|
Status: ApprovedPoints: 3
Advancement of Justice - Each member participates in at least one service event sponsored by another Greek organization or campus group.
Zombie Run
Brain Injury of Connections hosted the 4th annual Zombie Run. All members attended this service event and were either zombies or station workers. The run benefited the community and brain cancer research.
Status: ApprovedPoints: 5
Promotion of Friendship - The chapter hosts an alumni speaker outside of Initiation.
Alumni Presentation
Jack Mumford, an alumni, came back to discuss with us the future of DU and losing 17 members in the spring of 2019. He discussed his own experiences with recruiting and how to improve this spring rush. The event was during our chapter meeting so all members were present for this. I would recommend more hands on learning to better handle this in the future for these workshops.
Status: ApprovedPoints: 5
Operational - The chapter publishes (paper or electronically) an alumni/parent newsletter.
VP ER Fall CEP_ #3 Published Newsletter
VP ER Fall CEP_ #3 Published Newsletter
Status: ApprovedPoints: 2
Advancement of Justice - The parents of associate members are provided an overview of the Associate Member Education Program and the expectations of membership.
VP ME Fall 2018 - CEP #1
Included within the document is a copy of the letter sent to the parents of the new members, prior to their joining.
Status: ApprovedPoints: 5
Promotion of Friendship - All Big Brothers participate in the Big Brother Orientation session as outlined within the Associate Member Education Program. Additionally, all Big Brothers create a calendar for the semester based on the outline in the Big Brother Guide.
All big brothers participate in the Big Brother Orientation session as outlined within the Associate Member Education Program. Additionally, all big brothers create a calendar for the semester based on the outline in the Big Brother Guide
All big brothers participate in the Big Brother Orientation session as outlined within the Associate Member Education Program. Additionally, all big brothers create a calendar for the semester based on the outline in the Big Brother Guide
Status: ApprovedPoints: 5
Diffusion of Liberal Culture - The chapter has a cultural event during recruitment in which potential new members are invited and attend.
Bernard Franklin speaks to the chapter
Bernard Franklin visited us in October to talk with us about cultural events and also current events and standing of the university. Bernard is a highly respected Kansas State DU legacy.
Status: ApprovedPoints: 2
Operational - The chapter maintains an active recruitment committee with written committee goals and written individual goals.
The chapter maintains an active recruitment committee with written committee goals and written individual goals.
The chapter maintains an active recruitment committee with written committee goals and written individual goals.
Status: ApprovedPoints: 2
Advancement of Justice - Each member participates or attends at least one philanthropy event sponsored by another Greek organization or campus group.
VP ER Fall CEP_ #1 Attending Philanthropy Events
VP ER Fall CEP_ #1 Attending Philanthropy Events
Status: ApprovedPoints: 5
Promotion of Friendship - The chapter invites parents, faculty, staff and alumni to the Initiation Ceremony by written or electronic correspondence at least two weeks prior to ceremony.
President Fall CEP_ #8 Initiation Invites
President Fall CEP_ #8 Initiation Invites
Status: ApprovedPoints: 5
Diffusion of Liberal Culture - The chapter hosts one night for all interested members to discuss pre-selected current social or cultural topics.
VP ME Fall 2
This outlines the KSUnite event that members take part in.
Status: ApprovedPoints: 1
Advancement of Justice - The chapter has an established judicial board that follows written policies and procedures for appropriate situations.
Judicial Board Policies
Attached is a document of our judicial board policies that were updated during the fall semester
Status: ApprovedPoints: 5
Advancement of Justice - The chapter advertises to all potential members any financial scholarships available to members or new members.
The chapter advertises to all potential members any financial scholarships available to members or new members.
The chapter advertises to all potential members any financial scholarships available to members or new members.
Status: ApprovedPoints:
Operational - The chapter hosts a meeting where an overview of the Men of Merit Chapter Standards Program and an update on the chapter's progress is provided to 75% of the membership.
President Fall CEP_ #5 Overview of Men of Merit
President Fall CEP_ #5 Overview of Men of Merit
Status: ApprovedPoints: 5
Operational - The Pledging Ceremony is performed as outlined in the Delta Upsilon Ritual Book.
President Fall CEP_ #2 Associate Member Pinning_
President Fall CEP_ #2 Associate Member Pinning_
Status: ApprovedPoints: 5
Promotion of Friendship - The Big Brother/Little Brother reveal is conducted in accordance with the guidelines within the Associate Member Education Program, DU Loss Prevention policies, and all other Fraternity policies.
VP Member Ed- The Big/Little Reveal is conducted in accordance with the guideline with the AME program
Attached is a letter from our chapter advisor and description of the reveal.
Status: ApprovedPoints: 5
Operational - Chapter has at least three outside facilitators conduct sessions for the Associate Member Education Program. Outside facilitators must be individuals from outside the chapter, such as faculty, staff, advisors, alumni or local community members.
VP ME - Chapter has at least three outside facilitators
Attached files explains three outside facilitators for AME program.
Status: ApprovedPoints: 5
Advancement of Justice - The chapter has a justice event during recruitment in which potential new members are invited and attend.
Justice Event
The description is in the document.
Status: ApprovedPoints: 3
Operational - Two officer signatures are required on all checks written by the chapter and no chapter credit cards are in existence (debit cards are okay).
VP Finance Fall CEP_ #5 Signatures
VP Finance Fall CEP_ #5 Signatures
Status: ApprovedPoints: 5
Operational - The chapter has a documented crisis management procedure that is reviewed with members during a chapter meeting.
LP crisis management procedure review
On October 10th the chapter discussed the policies that keep us safe and help us operate smoothly. It went well and everyone benefited from hearing the information. We used IHQ information and information provided to us by our university IFC. In addition to talking about LP policies we also went over our crisis management plan with the chapter. I felt this went very well and started a good discussion about safety within the house and on campus.
Status: ApprovedPoints: 5
Development of Character - The chapter has a structured academic review committee that meets with all members not meeting the chapter minimum standards.
Academic Review Committee
All new members must report to the Academic Review Board their first semester. The Board is chaired by the Vice President of Scholarship and shall meet at his discretion, but shall meet at least three times a semester. The Board also determines the study hour program implementation for all members. The Board shall consist of the Vice President of Scholarship, President, Vice President of Membership Education and New Member Educators.|
Status: ApprovedPoints: 5
Operational - The Ritual Team properly prepares and rehearses Ritual before Initiation.
President Fall CEP_ #7 Ritual Team Rehearsal
President Fall CEP_ #7 Ritual Team Rehearsal
Status: ApprovedPoints: 5
Promotion of Friendship - The chapter utilizes new members in the recruitment process. For example, asking new members to invite unaffiliated friends to recruitment events, sharing prospective names, etc.
The chapter utilizes new members in the recruitment process.
The chapter utilizes new members in the recruitment process.
Status: ApprovedPoints: 2
Operational - The Initiation Ceremony is performed as outlined in the Delta Upsilon Ritual Book.
President Fall CEP_ #6 Initiation Ceremony as outlined
President Fall CEP_ #6 Initiation Ceremony as outlined
Status: ApprovedPoints: 5
Operational - Associate members attend chapter meetings and the Associate Member Class President gives a report at these chapter meetings.
Associate members attend chapter meetings and the associate member class president gives a report at these chapter meetings.
Associate members attend chapter meetings and the associate member class president gives a report at these chapter meetings.
Status: ApprovedPoints: 3
Advancement of Justice - Each member participates or attends at least one philanthropy event sponsored by another Greek organization or campus group.
Pi Kappa Pho
Pi Kappa Phi held a philanthropy serving original Pho. Proceeds go to Pi kappa phi's philanthropy. ||Attendees include:||Ainslie Bryce|Anderson Maxwell|Baker Cole|Banning Patrick|Bearden Harold|Becker Britt|Beikmann Peter|Billerbeck Jake Billerbeck|Bliss Daniel|Blythe Eric|Blythe Tyler|Boeh Drew|Breedlove James|Brond Caleb|Bruner Saxton|Burghart Cy|Burnett Matthew|Campbell Mitchell|Cashman Jack|Castinado Jaden|Castinado Seth|Chance Drew|Clark Samuel|Colwell Joe|Connally Jackson|Cox Jordan|Crawford William|Dahlquist Luke|Donn Joel|Doyle Tyler|Dunsmore Mason|Eck Austin|Ecklund Derek|Ewert Matt|Fangman Garrison|Feighner Paul|Fleming Nathaniel|Green Logan|Hagenkord Ben|Harton Graham|Heidrick Dillon|Hermreck Jason|Herron Taylor|Hill Jake|Hobson Will|Hult Dugan|Hurst Garrhett|Kaifes Spencer|Karst Caleb|Keeling Zach|Kenny Will|Kiekbusch Ryan|Kimmi Kyle|Koechner Luke|Koechner Nick|Kofoid Aaron|Koster Cade|Koster Cole|Lage Jackson|Lane Michael|Leakey Dustin|Legato Dominic|Lundgren Bryce|Machovsky Cole|Madison Jeffery|Manning Brett|Markley Sage|Marquardt Ryan|Massey Colton|Matchell Joshua|McAlexander Ryder|McCoy Cade|McCullick Justin|McCumber Colton|McDermed Mark|McGuire Parker|McNorton Connor|Moon Brett|Mormando Logan|Newby Justen|Norton Zach|OBrien Cole|Patterson Cooper|Patterson Jesse|Plattner Connor|Power Ben|Poynter T.c.|Pruss Eli|Puetz Troy|Reddin Nicholas|Reilly Logan|Rice Evan|Robinson Joshua|Schroeder Braden|Schroeder Trent|Searl Jason|Seiler Jordan|Serrano Gabriel|Shirinian Val|Soph Andrew|Springer Austin|Springer Dalton|Steiner Nick|Storm Zac|Stubbers Ryan|Stukel Nathan|Swanson Will|Swope Conner|Swope Tanner|Sylvester Vince|Tenbrink Ben|Tenbrink Owen|Thomeczek Charles|Thompson Benjamin|Thompson Kendle|Wheeler Ryan|White Brett|Wiebe Abram|Williams Derek|Winter Kurt|Woodard Gavin|Zegunis Zack
Status: ApprovedPoints: 5
Operational - Receipts are required for any reimbursement to members who use personal funds for chapter supplies.
VP Finance Fall CEP_ #2 Receipts
VP Finance Fall CEP_ #2 Receipts
Status: ApprovedPoints: 3
Operational - Chapter submits chapter news to the IHQ communications team for the DU Quarterly by stated due date.Operational - The chapter follows the Fraternity-mandated Associate Member Education Program time period. This means Pledging to Initiation is no longer than 8 weeks (unless specific exemptions have been provided by IHQ).
VP Member Ed - The Chapter follows the Fraternity-mandated AME program time period. This means Pledging to Initiation is no longer than 8 weeks
Attached is a letter from our advisor confirming that the AME program is followed properly.
Status: ApprovedPoints: 5
Promotion of Friendship - The chapter hosts an alumni speaker outside of Initiation.
VP ER Fall CEP_ #4 Hosts Alumni Speaker
VP ER Fall CEP_ #4 Hosts Alumni Speaker
Status: ApprovedPoints: 3
Operational - A promissory note is secured from each brother who does not pay his dues on time. Past due or extended payment plans should be disclosed at each chapter meeting in the VP Finance's report.
VP Finance Fall CEP_ #1 Promissory Note
VP Finance Fall CEP_ #1 Promissory Note
Status: ApprovedPoints: 3
Operational - The chapter's Roll Book and Ritual Books are in good condition and stored in a fireproof location.
VP Admin - The chapter's Roll Book and Ritual Books are in good condition and stored in a fireproof location
Attached are pictures of the safe and a procedure for using the books.
Status: ApprovedPoints: 3
Promotion of Friendship - All formal and informal recruitment events are alcohol-free.
Recruitment - All formal and informal recruitment events are alcohol-free.
Attached is a letter from our chapter advisor confirming that all policies are followed during the recruitment process.
Status: ApprovedPoints: 5
Operational - Chapter financial information is advertised to potential new members during the recruitment process. This information should include associate member dues, initiation fees, housing fees, and member dues.
Chapter financial information is advertised to potential new members during the recruitment process. This information should include associate member dues, initiation fees, housing fees, and member dues.
Chapter financial information is advertised to potential new members during the recruitment process. This information should include associate member dues, initiation fees, housing fees, and member dues.
Status: ApprovedPoints: 5
Development of Character - The chapter Executive Board has an executive retreat.
President Fall CEP #3 Exec Retreat
The file submitted contains the full description of our Exec Retreat held this August. Having these retreats once a semester really helps align the goals of our executive board and allows for great collaboration before each semester starts up.
Status: ApprovedPoints: 5
Diffusion of Liberal Culture - The chapter has a cultural event during recruitment in which potential new members are invited and attend.
VP R Fall CEP_ #4 Cultural Event
VP R Fall CEP_ #4 Cultural Event
Status: ApprovedPoints: 3
Promotion of Friendship - The chapter hosts a recruitment event where alumni are invited and attend.
Alumni Day CEP
Family/Alumni Day is a good recruitment event where members families and DU alumni come to DU along with PNM's.
Status: ApprovedPoints: 2
Operational - The chapter's Roll Book and Ritual Books are in good condition and stored in a fireproof location.
Ritual Book
This CEP is that our ritual books are stored in a safe and fire proof place.
Status: ApprovedPoints: 3
Diffusion of Liberal Culture - The chapter submits a news update to the university newspaper on programming, philanthropies and overall chapter successes.
VP ER Fall CEP_ #2 News Update
VP ER Fall CEP_ #2 News Update
Status: ApprovedPoints: 3
Promotion of Friendship - The chapter maintains an open ceremony for the Initiation of its members by having alumni, family, faculty and staff in attendance.
President Fall CEP_ #9 Inititation Program _ Photos_
President Fall CEP_ #9 Inititation Program _ Photos_
Status: ApprovedPoints: 5
Promotion of Friendship - The chapter hosts a recruitment event where alumni are invited and attend.
VP R Fall CEP_ #12 Alumni Recruitment_
VP R Fall CEP_ #12 Alumni Recruitment_
Status: ApprovedPoints: 3
Operational - VP Loss Prevention has key responsibilities and a timeline of his duties outlined in a written (can be electronic) document to use for officer transition
Key Responsibility
Attached is a document which outlines the duties of the VP of Loss Prevention. This is used during transitions. The roles of the the VP of loss prevention is not limited to the list that is submitted. The VP of Loss Prevention goal is to establish a safe living environment for all members and works with the rest of the executive board to accomplish this.
Status: ApprovedPoints: 1
Advancement of Justice - The chapter advertises to all potential members any financial scholarships available to members or new members.
CEP Financial Scholarships
The chapter advertises to all potential members any financial scholarships available to members or new members.
Status: ApprovedPoints: 3
Operational - The chapter utilizes its social media for recruitment and updates the site(s) regularly.
Social Media CEP
Details and information about our social media accounts
Status: ApprovedPoints: 3
Operational - The Pledging Ceremony is performed as outlined in the Delta Upsilon Ritual Book.
Agenda of Pledging Ceremony
Attached is the agenda of the pledging ceremony. There is a list of New Members, and the honor code they all signed
Status: ApprovedPoints: 5
Operational - The chapter creates a master calendar, which includes all chapter events and campus cultural events, and distributes (can be electronically) to all members by the first week of classes.
VP Admin - The chapter creates a master calendar
Attached is a screen shot and description of the chapter calendar we distribute at the beginning of the year and update periodically.
Status: ApprovedPoints: 3
Development of Character - There is no use of chapter funds for the purchase of alcohol (i.e. slush funds, social funds, portions of house dues, special assessment, extra dues, separate accounts, etc.).
There is no use of chapter funds for the purchase of alcohol (i.e. slush funds, social funds, portions of house dues, special assessment, extra dues, separate accounts, etc.)
Attached is a letter from our chapter advisor to confirm that we use chapter funds correctly.
Status: ApprovedPoints: 5
Operational - Chapter financial information is advertised to potential new members during the recruitment process. This information should include associate member dues, initiation fees, housing fees, and member dues.
Financial info
Includes a picture of the breakdown of costs throughout a semester at DU.
Status: ApprovedPoints: 5
Operational - The chapter develops recruitment materials and utilizes available resources designed to educate potential members and their families about the benefits of membership in Delta Upsilon.
VP R Fall CEP_ #8 Recruitment Materials
VP R Fall CEP_ #8 Recruitment Materials
Status: ApprovedPoints: 3
Operational - The chapter maintains an up-to-date names list throughout the entire year and asks brothers for updates frequently. Please note this is not a roster, but a recruitment tool.
The chapter maintains an up-to-date names list throughout the entire year and asks brothers for updates frequently. Please note this is not a roster, but a recruitment tool.
The chapter maintains an up-to-date names list throughout the entire year and asks brothers for updates frequently. Please note this is not a roster, but a recruitment tool.
Status: ApprovedPoints: 3
Operational - The chapter develops recruitment materials and utilizes available resources designed to educate potential members and their families about the benefits of membership in Delta Upsilon.
The chapter develops recruitment materials and utilizes available resources designed to educate potential members and their families about the benefits of membership in Delta Upsilon.
The chapter develops recruitment materials and utilizes available resources designed to educate potential members and their families about the benefits of membership in Delta Upsilon.
Status: ApprovedPoints: 3
Operational - The date of Initiation will be made clear at the beginning of the associate member period.
VP ME - The date of initiation will be made clear at the beginning of the associate member period.
Attached is the information to show distribution of initiation details to members and parents at the beginning of the fall semester.
Status: ApprovedPoints: 3
Operational - The chapter conducts a recruitment skill set seminar.
The chapter conducts a recruitment skill set seminar.
The chapter conducts a recruitment skill set seminar.
Status: ApprovedPoints: 1
Advancement of Justice - The chapter has a written procedure for event management duty (sober monitors) and a written rotation which includes all chapter members.
VP LP - That chapter has a written procedure for event management duties and a written rotation which includes all chapter members.
Attached is the event duty procedures and rotation explanation.
Status: ApprovedPoints: 3
Development of Character - The chapter has short- and long-term goals established for the semester.
President Fall CEP_ #4 Goals
President Fall CEP_ #4 Goals
Status: ApprovedPoints: 5
Operational - Chapter submits chapter news to the IHQ communications team for the DU Quarterly by stated due date.
VP Admin Fall CEP_ #1 Quarterly
VP Admin Fall CEP_ #1 Quarterly
Status: ApprovedPoints: 3
Advancement of Justice - The chapter has a service event during recruitment in which potential members are invited to and attend.
Service Event
The details are in the document
Status: ApprovedPoints: 3
Promotion of Friendship - The chapter hosts an alumni speaker outside of Initiation.
Alumni Speaker
The Kansas State chapter hosted Larry Kendall, DU class of '69 and author of ""Ninja Selling"" at the College of Business. He spoke about his book and method of sales, ""Stop Selling. Start Solving."" The attached photo shows the members who attended.
Status: ApprovedPoints: 2
Development of Character - The chapter has a structured academic review committee that meets with all members not meeting the chapter minimum standards.
Academic review committee
Documents how our academic review committee is structured.
Status: ApprovedPoints: 5
Promotion of Friendship - Chapter hosts a substance-free associate member retreat.
Chapter hosts a substance free associate member retreat.
Chapter hosts a substance free associate member retreat.
Status: ApprovedPoints: 5
Development of Character - The chapter and its members follow Delta Upsilon Loss Prevention policies and procedures at any event where alcohol is present.
LP - The chapter and its members follow Delta Upsilon Loss Prevention policies and procedures at any event where alcohol is present
Attached is a letter from our advisor confirming that LP policies and procedures are followed at any event that the K-State Chapter hosts.
Status: ApprovedPoints: 5
Advancement of Justice - The chapter has an established judicial board that follows written policies and procedures for appropriate situations.
President Fall CEP_ #1 Judicial Board Policies_
President Fall CEP_ #1 Judicial Board Policies_
Status: ApprovedPoints: 5
Operational - The families of all associate members and chapter members receive appropriate financial information regarding member/associate member dues, payments, initiation fees, housing fees (when applicable) and collection polices.
VP Finance Fall CEP_ #3 AM Financial Info
VP Finance Fall CEP_ #3 AM Financial Info
Status: ApprovedPoints: 3
Advancement of Justice - The chapter hosts a meeting where Loss Prevention policies are discussed with at least 90% of the chapter membership.
LP policy discussion
On October 10th the chapter discussed the policies that keep us safe and help us operate smoothly. It went well and everyone benefited from hearing the information. We used IHQ information and information provided to us by our university IFC.
Status: ApprovedPoints: 5
Operational - The chapter utilizes its social media for recruitment and updates the site(s) regularly.
Social media
At DU Kent state we have on member currently incharge of the chapter Twitter and Instagram account. Here the post updates on recruitment events we are having the current week or where to find us if we are on campus tabeling.
Status: ApprovedPoints: 3
Diffusion of Liberal Culture - The chapter hosts a university professional to lead a discussion in his/her area of expertise.
University Professional
One of our alumni, Brother Mike Pfahl, is the head litigator for the university. He came in and led a discussion on how we can look out for ourselves by knowing the local laws that many of us our not familiar with, as well as looking out for ourselves with the university by teaching us many of the university policies that we had never heard of. He showed us how to dispute a grade, how we can take a leave of absence if need be, etc. It was very educational.
Status: ApprovedPoints: 2
Operational - The chapter has a standard meeting agenda that the President prepares each week prior to the beginning of chapter and Executive Board meetings.
Meeting agenda
This document describes the typical agenda that I give to our brother each week to help run executive and chapter meetings efficiently and effectively. This document took place on Sunday the September 30th for our executive and chapter meeting that week. Every week is different in what is going on in our chapter and University, so each agenda will have different content in the document.
Status: ApprovedPoints: 3
Advancement of Justice - The parents of associate members are provided an overview of the Associate Member Education Program and the expectations of membership.
VP Member Ed A.M. program overview for parents
Each associate member's parents were given a copy of the DU Associate Member Guidebook, along with my cellular number and Alex Dexter's (VP Recruitment) cell number in case they were to have any questions. Alumni also spoke with parents that may have had concerns/questions about their son joining DU. The parents were made aware of the GPA requirement, the principles we stand upon, and the standards the associate members are expected to live up to during their associate member process, as well as the standards the are to live uptop once they have been initiated.
Status: ApprovedPoints: 3
Operational - The chapter conducts a recruitment skill set seminar.
Meeting overview
During a chapter at the beginning of semester we discussed what the message we are trying to get across to new members and what's were the most effective ways to get this message across to new members and potentially their parents. In doing this we practiced with conversations that we could have with new members and people we meet across campus. We did this by doing a speed dating style set up where we would take turns talking to eachother like the other person was a new member
Status: ApprovedPoints: 3
Development of Character - There is no use of chapter funds for the purchase of alcohol (i.e. slush funds, social funds, portions of house dues, special assessment, extra dues, separate accounts, etc.).
Funds For Alcohol
The Kent State chapter has never and will never collect extra funds to purchase alcohol. All funds collected by the chapter are either documented by legfi through due collection or checks made to the chapter for philanthropic events. All withdraws from the chapter account are approved by the VP of Finance and the chapter President; this includes checks, debit card purchases for sorority socials, or atm withdraws for reimbursement. All transactions from the chapter account are validated by receipts or a shopping list for events sanctioned by the chapter that are alcohol-free.
Status: ApprovedPoints: 3
Operational - A promissory note is secured from each brother who does not pay his dues on time. Past due or extended payment plans should be disclosed at each chapter meeting in the VP Finance's report.
Payment Plans
The kent state chapter requires all members to have full payment of dues or an arrangement of a payment plan before the due date set by the VP of Finance and the executive board. Members that require a payment plan will discuss the terms of the payment plan with the VP of Finance and after the acceptance of a plan the members will receive details of their payments through legfi. Missing payments can result in extra fees and eventual judicial board hearings or a submission to a collections agency.
Status: ApprovedPoints: 2
Promotion of Friendship - All formal and informal recruitment events are alcohol-free.
Recruitment events
Just about all recruitment events are on Kent campus whether it be in dorm lobbies or at the kent state recreation center which are dry places and if we have them anywhere else it is at a place where alcohol is not sold. With all this in place we also make a announcements that alcohol is prohibited.
Status: ApprovedPoints: 2
Promotion of Friendship - The chapter is involved in freshman orientation activities such as move-in day, activity fairs, etc.
Freshman events
Every fall semester Kent state hosts a freshman meet event called blastoff. At the events different organizations under Kent state set up information tables where freshamn and other under classmen can come up and grab info on the organization and talk to its members. Every fall we have a table around the student center where we talk to potintail new members about du and how they can be a part of the organization
Status: ApprovedPoints: 2
Operational - Two officer signatures are required on all checks written by the chapter and no chapter credit cards are in existence (debit cards are okay).
Officer Signatures
All checks written by the Kent State chapter or withdraws from the chapter account must be approved by both the finance chair and the chapter president. All withdraws are also audited by the whole executive board at the end of each semester. The Kent State Chapter does not possess any credit cards, although there is one debit card that is held by the finance chair. Any withdraws are also supported by some event or sanctioned purchase of materials by the entire chapter.
Status: ApprovedPoints: 1.5
Operational - The chapter maintains an up-to-date names list throughout the entire year and asks brothers for updates frequently. Please note this is not a roster, but a recruitment tool.
Names list
Every recruitment event we host we keep a names list of potiential new members that attend. Also every chapter I ask if anyone has any new members that they have been talking too. These list have the new members name, number, major, and graduation year.
Status: ApprovedPoints:
Operational - Associate members attend chapter meetings and the Associate Member Class President gives a report at these chapter meetings.
Associate Member Chapter Meetings
Every week the associate members were required to dress formally, and meet at 8 p.m. every Sunday night in a professional space our chapter reserves in the Student Center. The Associate Member Class President (Mohammed Manea in the spring class, Joshua Hayes in the fall class) would give his weekly report before our eboard would give their officer reports.
Status: ApprovedPoints: 2
Promotion of Friendship - The chapter holds at least one substance-free retreat.
Substance-free member retreat
The chapter held a paintball retreat that was substance free. We went to TPA Paintball and played a few matches together. It was a great team building experience and was very fun for every brother in attendance.
Status: ApprovedPoints: 3
Operational - Receipts are required for any reimbursement to members who use personal funds for chapter supplies.
Receipts
Members seeking reimbursement must be approved by the VP of Finance and the chapter President. Member must submit the receipt to the finance chair before release of funds through check or ATM withdraw (ATM receipt must match the receipt given by the member). All receipts are held by the finance chair until the end of each semester. The chapter executive board will audit all withdraws from the chapter account at the last executive board meeting of the semester.
Status: ApprovedPoints: 3
Operational - The chapter follows the Fraternity-mandated Associate Member Education Program time period. This means Pledging to Initiation is no longer than 8 weeks (unless specific exemptions have been provided by IHQ).
Associate Member Education Program
We began our Associate Member Education Program on October 5th, 2018. We then had weekly meetings every Friday for the next 8 weeks, excluding the week of Thanksgiving due to break. Our final meeting was Friday, November 30th. Rite 1 was held shortly after the meeting, with rite 2 taking place the following day.
Status: ApprovedPoints: 3
Promotion of Friendship - The chapter utilizes new members in the recruitment process. For example, asking new members to invite unaffiliated friends to recruitment events, sharing prospective names, etc.
New mem help
In our recruitment process our new members are a very important asset. I say this because we make sure to push them to bring people that they may talk to in class or see on a regular basis. By doing this it makes it easier for new members to get comfortable in theirs associate member classes if they already know someone that is going through with them.
Status: ApprovedPoints: 3
Operational - The chapter creates a master calendar, which includes all chapter events and campus cultural events, and distributes (can be electronically) to all members by the first week of classes.
Calendar
Calendar includes key chapter events this semester. All other event dates are included in chapter minutes. Campus events can be subscribed/looked up separately.
Status: ApprovedPoints: 3
Operational - Chapter financial information is advertised to potential new members during the recruitment process. This information should include associate member dues, initiation fees, housing fees, and member dues.
Chapter overview
When meeting with Potiential new member on bid day as a group we go over the new member dues which are $90 for the pins and $275 for their dues. We currently do not go over house dues because we do not have a house but the rest of the meeting we also go over the two scholarships that we offer as a Kent state chapter that being one that's pays for dues that's goes off of your semesterly GPA and another that can be used for tuition sand books which goes off of your current cumalitive GPA. With this we also take the time to talk about member dues being $375 and what exactly they are used for.
Status: ApprovedPoints: 3
Diffusion of Liberal Culture - The chapter hosts a brotherhood night where brothers are educated on a different culture.
Cultural Educational Brotherhood
Our brother, Mohammed Manea, is from Saudi Arabia and helped lead a brotherhood teaching us about his culture. He made some of his favorite dishes from back home, as well as taught us some other cool traditions and games that he and his friends play in Saudi. This brotherhood was very educational to the brothers, and Mohammed did a great job.
Status: ApprovedPoints: 2
Operational - Chapter has at least three outside facilitators conduct sessions for the Associate Member Education Program. Outside facilitators must be individuals from outside the chapter, such as faculty, staff, advisors, alumni or local community members.
Three Outside Facilitators
This document describes the meeting that the three speakers spoke at, as well as what they covered.
Status: ApprovedPoints: 5
Operational - VP Academic Excellence has key responsibilities and a timeline of his duties outlined in a written (can be electronic) document to use for officer transition
VP of Academic Excellence Responsibilities and Duties
This form describes all the duties and obligations that the VP of Academics needs to follow during their tenure of being VP of Academic Excellence.
Status: ApprovedPoints: 3
Operational - The date of Initiation will be made clear at the beginning of the associate member period.
Inititation Date
Associate Members were made aware of the date of initiation, which was 12/01/18, the very first meeting, and were reminded every meeting following. The brothers were made aware in an email that included the dates for every event for the semester, as well as being reminded at our first chapter meeting and reminded at other chapter meetings throughout the semester.
Status: ApprovedPoints: 3
Development of Character - The chapter hosts a program relating to developing members' understanding of the larger financial issues of the world.
Financial Issues Program
The VP of Finance informs and discusses weekly financial issues in the world and the United States during each chapter meeting. Members are encouraged to ask questions after the report. The weekly information includes market updates, changes in laws related to finance (ie. healthcare, taxes, etc.), and news regarding financial problems in the world.
Status: ApprovedPoints: 1
Advancement of Justice - The chapter hosts a meeting where Loss Prevention policies are discussed with at least 90% of the chapter membership.
Loss Prevention policy
On the night of November 11th, our chapter had someone from the Kent Police Department come in to speak to us about sexual assault prevention, drug and alcohol use, and hazing prevention, along with the LP policies
Status: ApprovedPoints: 2
Development of Character - The chapter has a speaker present on and discuss alcohol and drug use with at least 75% of the chapter membership.
Officer Sean Driscoll
On the night of November 11th, our chapter had someone from the Kent Police Department come in to speak to us about sexual assault prevention, drug and alcohol use, and hazing prevention.
Status: ApprovedPoints: 5
Promotion of Friendship - Campus or local police/security present on and discuss safety issues related to the campus with at least 75% of the chapter membership.
Officer Sean Driscoll
On the night of November 11th, our chapter had someone from the Kent Police Department come in to speak to us about sexual assault prevention, drug and alcohol use, and hazing prevention, along with the LP policies
Status: ApprovedPoints: 5
Advancement of Justice - The chapter advertises to all potential members any financial scholarships available to members or new members.
Scholarship overview
When talking to new menbers we do make sure to mention that the Kent state chapter of Delta Upsilon offers two different scholarships to its members. One is offered every semester to its applicants and goes off it their GPA that semester and grants them money to take care to their dues for that semester. To apply the person must be a full time student l, have a gpa of 2.75 or over, fill out the applications and attach a essay explaining you're experiences as a member thus far. The other scholarship is 1000 which can be used for tuition or books. To apply the members must do everything they did for the other scholarship while also attaching 3 letters of recommendation from a Kent state faculty member, DU alumni, and communitie leader.
Status: ApprovedPoints: 2
Operational - VP Finance has key responsibilities and a timeline of his duties outlined in a written (can be electronic) document to use for officer transition.
Finance Guidelines
See attached.
Status: ApprovedPoints: 3
Development of Character - The chapter has a speaker present on and discuss hazing prevention and awareness with at least 75% of the chapter membership.
Officer Sean Driscoll
On the night of November 11th, our chapter had someone from the Kent Police Department come in to speak to us about sexual assault prevention, drug and alcohol use, and hazing prevention.
Status: ApprovedPoints: 5
Promotion of Friendship - Chapter hosts a substance-free associate member retreat.
Substance-free associate member retreat
The chapter hosted a substance-free associate member retreat for the associate members at our local bowling alley. This retreat included bowling and pizza.
Status: ApprovedPoints: 3
Operational - The chapter's Roll Book and Ritual Books are in good condition and stored in a fireproof location.
Books
The Roll/Ritual books are kept by a trusted alumni. We retrieve them when needed.
Status: ApprovedPoints: 3
Advancement of Justice - The chapter has a speaker present on and discuss sexual assault prevention with at least 75% of the chapter membership.
Officer Sean Driscoll
On the night of November 11th, our chapter had someone from the Kent Police Department come in to speak to us about sexual assault prevention, drug and alcohol use, and hazing prevention.
Status: ApprovedPoints: 5
Promotion of Friendship - The chapter invites parents, faculty, staff and alumni to the Initiation Ceremony by written or electronic correspondence at least two weeks prior to ceremony.
Invite to Initiation Ceremony
This formal letter was sent to alumni as an invitation to attend our Initiation Ceremony which took place on December 1st, 2018.
Status: ApprovedPoints: 4
Operational - President has key responsibilities and a timeline of his duties outlined in a written (can be electronic) document to use for officer transition
President's Responsibilities and duties
This document has all the responsibilities and duties that the president must comply with during the entire tenure of his presidency.
Status: ApprovedPoints: 3
Operational - The chapter creates and has members complete a yearly needs assessment to see what types of program topics, service projects, brotherhood events, etc. they would like to see in the future.
Yearly Assessment/Changes For Next Year
At the end of each semester, we have a meeting and discuss new ideas for next semester, take in feedback on the events and things we had held during the semester, and listen to suggestions on things we need to change. This has been very beneficial in the past, and we will continue to be doing this meeting.
Status: ApprovedPoints: 1
Operational - The chapter utilizes its social media for recruitment and updates the site(s) regularly.
Information on social media
https://www.facebook.com/DeltaUpsilonLafayette/posts/1970155646356831|
Status: ApprovedPoints: 3
Operational - The chapter hosts a meeting where an overview of the Men of Merit Chapter Standards Program and an update on the chapter's progress is provided to 75% of the membership.
Men of Merit Standards Program
A mandatory meeting was held on Sunday, December 2nd to review the Delta Upsilon Men of Merit Standards Program. Then-President of our chapter Justin Myers read through the details of the program to the rest of the chapter as outlined on the Delta Upsilon website (https://cdn.zephyrcms.com/83a070e5-9826-4920-bef6-d3780627575a/-/inline/yes/menof-merit-info-packet-8.8.17.pdf). In small groups, we discussed what it means to be a man of merit and the importance of adhering to these guidelines. We discussed the difference between minimums, expectations, and aspirations for our chapter goals. The following is a list of brothers who attended this event:||1. Lucas Ackerman|2. Shant Arzoumanian|3. Antoine Amblard|4. Jeffrey Beach|5. Adam Bothwell|6. Christopher Burns|7. Andrew Chilicki|8. Bryan Cocco|9. Etienne Cossart|10. Graham Davidson|11. Nicholas Davatzes|12. Brendan Doyle|13. Joseph Fehr|14. Daniel Figler|15. Luke Fonteyne|16. Jack Gardner|17. Andrew Hutchinson|18. Aaron Haskel|19. Rick Henshaw|20. Joseph Holden|21. Daniel Hogan|22. Joshua Kramer|23. Brian Long|24. Brandon Marcelis|25. Matthew Marchese|26. Kyle Marrapodi|27. Nicholas Mastria|28. Callen Messman|29. Devin Murphy|30. Justin Myers|31. Casey Osbourne|32. Shea Neuner|33. Jackson Pogue|34. Joseph Polifonte|35. Andreas Radavanovic|36. Christopher Romano|37. Edward Ruger|38. Nicholas Scaglione|39. David Shub|40. Luke Taylor|41. Anthony Vecchio|42. Andrew Vita|43. Euan Walker|44. James Warring|45. Zach Whitney|46. Bryan Willcox|47. Jack Zinn|
Status: ApprovedPoints: 5
Diffusion of Liberal Culture - The chapter submits a news update to the university newspaper on programming, philanthropies and overall chapter successes.
Lafayette chapter's service hours University newspaper submission
This submission highlighted the amount of service and giving back that the Lafayette chapter does in the Easton community.
Status: ApprovedPoints: 3
Promotion of Friendship - All Big Brothers participate in the Big Brother Orientation session as outlined within the Associate Member Education Program. Additionally, all Big Brothers create a calendar for the semester based on the outline in the Big Brother Guide.
Big Brother Orientation
This is a description of big brother orientation session held during week 1 of the Associate Member Orientation Program. The session was run based on the guidelines in the AME Facilitator Handbook.
Status: ApprovedPoints: 5
Development of Character - The chapter Executive Board has an executive retreat.
Lafayette Chapter's Fall 2018 Executive Board retreat
On August 25th, 2018, our executive board had our pre-semester retreat. This retreat was moderated by then-President, Justin Myers. At the retreat our executive board discussed ways to improve the chapter and set both personal and chapter-related goals while enjoying a hike up Mount Tammany in Warren County, New Jersey. This event was attended by all members of our executive board. Attached are the itinerary for the retreat and a list of attendees.
Status: ApprovedPoints: 5
Advancement of Justice - Each member participates in at least one service event sponsored by another Greek organization or campus group.
Lafayette chapter's service hours
This submission outlines the service event, the co-sponsor of the event and the number of service hours of each brother.��
Status: ApprovedPoints: 5
Promotion of Friendship - The chapter hosts a recruitment event where alumni are invited and attend.
Cigars With Alumni
Recruitment at Lafayette College consists of 1 week of open events and the second week becomes invites. The last day of the open events is an event for potential new members to meet some of our alumni. Many of the students who recently graduated come back to tell their stories and reasons as to why they joined Delta Upsilon.
Status: ApprovedPoints: 1
Promotion of Friendship - Chapter hosts a substance-free associate member retreat.
Substance Free Retreat
This describes our substance free BBQ held at the house after bid day. I originally submitted this under the wrong criteria. Please disregard the other submission and instead use this one.
Status: ApprovedPoints: 4
Operational - Two officer signatures are required on all checks written by the chapter and no chapter credit cards are in existence (debit cards are okay).
Two checks with two officer signatures
two checks with two officer signatures each
Status: ApprovedPoints: 3
Operational - Receipts are required for any reimbursement to members who use personal funds for chapter supplies.
Reimbursement Note
The note that is sent to all brothers, which they must fill out acknowledging that brothers must present a receipt when making purchases for the chapter
Status: ApprovedPoints: 3
Development of Character - The chapter and its members follow Delta Upsilon Loss Prevention policies and procedures at any event where alcohol is present.
Lafayette Chapter's Policies
Our chapter does not hold any events where alcohol is present; our house is a dry house. However, we still go over our loss prevention policies for these events during the Loss Prevention Seminar.
Status: ApprovedPoints: 3
Development of Character - The chapter hosts a program relating to developing members' understanding of the larger financial issues of the world.
Program relating to financial issues
The program we hosted this year was on personal budgeting, but the same program on financial budgeting touched on international finances briefly and the financial issues which face different countries in the world.
Status: ApprovedPoints: 3
Advancement of Justice - The parents of associate members are provided an overview of the Associate Member Education Program and the expectations of membership.
Parent Newsletter
The parents of associate members are provided with an information sheet describing the details of the Associate Member Education Program. The parents are also invited to attend a small information session during family weekend, detailing the Associate Member Education Program as well as providing more general information about our chapter.
Status: ApprovedPoints: 2
Advancement of Justice - Each member participates or attends at least one philanthropy event sponsored by another Greek organization or campus group.
Lafayette chapter's philanthropy activity
This submission includes the list of brothers, the event they attended, the co-sponsor of the event and what organization the money was raised for.
Status: ApprovedPoints: 5
Operational - A promissory note is secured from each brother who does not pay his dues on time. Past due or extended payment plans should be disclosed at each chapter meeting in the VP Finance's report.
Promissory Note
The note that is sent to all brothers who do not pay their dues on time
Status: ApprovedPoints: 3
Development of Character - The chapter has a structured academic review committee that meets with all members not meeting the chapter minimum standards.
VP of Academic Excellence CEP submission for Fall 2018 term
The document outlines the structure of the academic review committee within the fraternity. In addition, the resources available to struggling members are outlined to provide concrete examples of how the academic committee helps those members.
Status: ApprovedPoints: 5
Promotion of Friendship - The chapter maintains an open ceremony for the Initiation of its members by having alumni, family, faculty and staff in attendance.
Lafayette Chapter's Fall 2018 Initiation Ceremony Attendance
Of all the invited guests, the only attendee was Keynote Speaker Robert Norieka. Attached is a picture of the ceremony.||
Status: ApprovedPoints: 3
Operational - The chapter publishes (paper or electronically) an alumni/parent newsletter.
Lafayette chapter's newsletter
This submission is an electronic copy of the newsletter we sent out to alumni
Status: ApprovedPoints: 3
Operational - VP Finance develops a balanced budget for all expenses with 5% saved for emergency reserve, with the assistance of the Executive Board and the Alumni Treasurer.
Budget
As you can see, we have a very balanced budget, where we set aside 5% of our funds for emergency reserve.
Status: ApprovedPoints: 5
Promotion of Friendship - The chapter invites parents, faculty, staff and alumni to the Initiation Ceremony by written or electronic correspondence at least two weeks prior to ceremony.
Lafayette Chapter's Invitation to Initiation Ceremony
Attached is the invitation to the Initiation Ceremony then-President Justin Myers sent on September 7th, 2018.
Status: ApprovedPoints: 3
Operational - VP Finance has key responsibilities and a timeline of his duties outlined in a written (can be electronic) document to use for officer transition.
Transition document
The document outlining the transition of officers for VP of finance
Status: ApprovedPoints: 3
Development of Character - The chapter has short- and long-term goals established for the semester.
Lafayette Chapter's goals for next semester
Attached is a PDF containing our chapter's short-term and long-term goals for the upcoming semester?
Status: ApprovedPoints: 5
Operational - Associate members attend chapter meetings and the Associate Member Class President gives a report at these chapter meetings.
Associate Member Chapter Meetings
Associate Members are expected to attend all chapter meetings.
Status: ApprovedPoints: 1
Promotion of Friendship - All formal and informal recruitment events are alcohol-free.
Recruitment Schedule
Attached is the schedule used during recruitment by the school. All of these events are alcohol free and do not promote drinking.
Status: ApprovedPoints: 3
Promotion of Friendship - The Big Brother/Little Brother reveal is conducted in accordance with the guidelines within the Associate Member Education Program, DU Loss Prevention policies, and all other Fraternity policies.
Big/Little Reveal
Our Big/Little reveal was conducted in accordance with the guidelines specified by Delta Upsilon international.
Status: ApprovedPoints: 4
Development of Character - There is no use of chapter funds for the purchase of alcohol (i.e. slush funds, social funds, portions of house dues, special assessment, extra dues, separate accounts, etc.).
Letter from alumni adviser
Our chapter does not use any of our funds for purchasing alcohol, or have any kind of slush fund
Status: ApprovedPoints: 5
Operational - The date of Initiation will be made clear at the beginning of the associate member period.
Initiation Date
The date of initiation is made clear at the beginning of the process.
Status: ApprovedPoints: 3
Advancement of Justice - The chapter has a written procedure for event management duty (sober monitors) and a written rotation which includes all chapter members.
Event Management Duties
This submission outlines event duties for our charity dances. This submission represents our commitment to the Advancement of Justice by reviewing our rules and regulations for our chapter events.
Status: ApprovedPoints: 3
Operational - Chapter has at least three outside facilitators conduct sessions for the Associate Member Education Program. Outside facilitators must be individuals from outside the chapter, such as faculty, staff, advisors, alumni or local community members.
Outside Facilitators
Several outside facilitators assisted with the Associate Member Education Program.
Status: ApprovedPoints: 2
Advancement of Justice - The chapter has an established judicial board that follows written policies and procedures for appropriate situations.
Lafayette Chapter's Fall 2018 Judicial Board
Our judicial board consists of 10 active members across all academic years. The Fall 2018 judicial board, headed by then VP Academic Excellence Stephan Geneus, held weekly meetings to assess infractions and determine punishments. The board arrives at decisions by voting, and a two-thirds majority must be achieved for any decision. The following is a list of members on this semester's judicial board:||Alexander Neff|Brandon Marcelis|Daniel Hogan|David Shub|Jack Gardner|Matthew McDermott|Daniel Kaufman|Alexander Sadovnikoff|Anthony Vecchio|Stephan Geneus||Here are two cases heard by the judicial board last semester:||1) Date of Incident: N/A|Infraction: Missing multiple mandatory events without an excuse|Perpetrator: Kristian Blau|Appeal? No|Punishment: Ten Dollar Fine||2) Date of Incident: 10/31/2018|Infraction: Damaging House Property|Perpetrator: William Schneider|Appeal? No|Punishment: Pay the cost of repair, write an apology letter||(both parties involved agreed to have this information shared for the purposes of this submission)|
Status: ApprovedPoints: 5
Development of Character - The chapter hosts a program per year with an alumnus or local resource on personal budgeting.
Two checks with two officer signatures
The program we hosted this year was on personal budgeting
Status: ApprovedPoints: 3
Operational - The Initiation Ceremony is performed as outlined in the Delta Upsilon Ritual Book.
Lafayette Chapter's Fall 2018 Initiation Ceremony
Attached is a PDF containing the agenda of this past semester's initiation ceremony. Photos are included in this submission as well.
Status: ApprovedPoints: 5
Operational - The chapter conducts a recruitment skill set seminar.
Skill set Seminar
During the fall semester before recruitment starts our chapter meets to go over some reminders about how we should interact with potential new members. This past fall it was held on Sunday August 26th. We reviewed chapters of the cornerstone and conversation topics that show potential new members what DU is all about here at Lafayette. We plan to do the same next fall. ||There is no record of members that attended as this was our first weekly Brothers meeting of the semester. Everyone attends, excluding excuses for travel, since it is the first meeting of the semester.
Status: ApprovedPoints: 4
Operational - The chapter follows the Fraternity-mandated Associate Member Education Program time period. This means Pledging to Initiation is no longer than 8 weeks (unless specific exemptions have been provided by IHQ).
Mandated Associate Member Education Program Time Period
Associate Member Education Time Period
Status: ApprovedPoints: 2
Operational - The chapter develops recruitment materials and utilizes available resources designed to educate potential members and their families about the benefits of membership in Delta Upsilon.
Methods to educate parents
During our recruitment process we allows potential new members to have their parents or guardians reach out to brothers to voice their concerns. A lot of the time our alumni chair is in contact because they can connect current alumni with potential new member parents. Along with connecting alumni to families, we also advertise the international website. Showing how we stand strong to our core values impresses parents and students. Many times we have found that our service initiative is very attractive to families. ||
Status: ApprovedPoints: 1
Operational - VP Administration has key responsibilities and a timeline of his duties outlined in a written (can be electronic) document to use for officer transition
VP Admin Responsibilities
Document helping Lafayette DU's VP of Administration understand the role and responsibility he has on the executive board, and to his brothers. The intention is to update this year to year to with potential additions to the role the VP of Administration plays, update the dates shown on it, or to just better describe the responsibilities the position has.
Status: ApprovedPoints: 3
Advancement of Justice - The chapter hosts a meeting where Loss Prevention policies are discussed with at least 90% of the chapter membership.
Edit to Original Loss Prevention Seminar
Forgot to add date and presenter: Jeremy Mintzer was the presenter.
Status: ApprovedPoints: 5
Operational - Chapter financial information is advertised to potential new members during the recruitment process. This information should include associate member dues, initiation fees, housing fees, and member dues.
Fraternity Preview Day Brochure
Attached is the brochure we use during Fraternity Preview Day. Included in this brochure is our semester dues along with other information about our chapter.
Status: ApprovedPoints: 5
Operational - The families of all associate members and chapter members receive appropriate financial information regarding member/associate member dues, payments, initiation fees, housing fees (when applicable) and collection polices.
Letter sent to families
The note that is sent to all families of brothers informing them of how dues are spent by the fraternity
Status: ApprovedPoints: 3
Operational - VP Recruitment has key responsibilities and a timeline of his duties outlined in a written (can be electronic) document to use for officer transition
Responsibilities
Attached
Status: ApprovedPoints: 3
Operational - The Ritual Team properly prepares and rehearses Ritual before Initiation.
Lafayette Chapter's Fall 2018 Initiation Team
For initiation practice and preparation, we roughly follow the ""Initiation Planning Checklist"" supplied in the DU Ritual book (pg 29-31). Planning begins with selection of proper locations and acquisition of a keynote speaker. This year our speaker was alumnus Robert Norieka, of the class of 1968. Invitations are prepared and sent out, and a program for the event is made. In the weeks leading up to the event the ceremony is practiced enough times to make sure the event is perfect. This year, our team practiced three times. ||The following brothers comprised our initiation team:||Justin Myers|Matthew Marchese|Jack Zinn|Joseph Holden|||Initiation practices occurred on September 16th, September 23rd, and September 27th.
Status: ApprovedPoints: 5
Development of Character - The chapter has a structured academic review committee that meets with all members not meeting the chapter minimum standards.
Academic review committee
Several times this semester, the academic review committee met with students who were struggling in classes. Specifically, we met with students whose prior semester GPA was below our house standard of a 2.75. This was done to ensure that further slips in grades did not occur. In these meetings, we made a plan of how these students can be successful when taking their exams and referred them to tutoring sessions, if needed. We met several times to get progress on the students' academics and modify the study plan if necessary.
Status: ApprovedPoints: 5
Operational - The families of all associate members and chapter members receive appropriate financial information regarding member/associate member dues, payments, initiation fees, housing fees (when applicable) and collection polices.
The appropriate price of dues for Delta Upsilon Members
The picture comes from the lehigh.edu website detailing the cost of membership and the meal plan to be a member of delta upsilon.
Status: ApprovedPoints: 3
Development of Character - There is no use of chapter funds for the purchase of alcohol (i.e. slush funds, social funds, portions of house dues, special assessment, extra dues, separate accounts, etc.).
Copy of Template Promissory Note
This document details what happens if brothers do not pay their dues on time and gives other payment options to allow for brothers who do not choose to pay the full amount.
Status: ApprovedPoints: 3
Operational - The Initiation Ceremony is performed as outlined in the Delta Upsilon Ritual Book.
Maryland Chapter Fall 2018 Initiation Ceremony
The initiation Ceremony was done at the Memorial Chapter on the University of Maryland campus. This was held on October 28th, and featured an recent alumni who graduated in the Spring (Cameron Spriull) as the charge speaker who happened to be a founding father of this iteration of the chapter as well. A picture from the event is included below.
Status: ApprovedPoints: 5
Operational - The chapter conducts a recruitment skill set seminar.
UMD Recruitment Seminar CEP
The attached document include information which was used to educate members on proper rush etiquette.
Status: ApprovedPoints: 5
Advancement of Justice - The chapter has a written procedure for event management duty (sober monitors) and a written rotation which includes all chapter members.
Maryland DU - Event Management Duty Rotation Policy
Attached, one will find our CEP submission of the Maryland Chapter's event management duty rotation policies. The attached document includes both our outlines event management duty policies, as well as our assigned event management groupings for the Fall 2018 semester.
Status: ApprovedPoints: 3
Operational - The chapter develops recruitment materials and utilizes available resources designed to educate potential members and their families about the benefits of membership in Delta Upsilon.
UMD Benefits of Membership CEP
The attached document was used to show the potential new members what the possibilities are if they choose to join Delta Upsilon.
Status: ApprovedPoints: 2
Development of Character - The chapter has a structured academic review committee that meets with all members not meeting the chapter minimum standards.
Academic Review Committee
Committee of members that help meet with members not in good academic standing in order to help with time management, studying skills, and to help get them back on track as soon as possible. I also aim to help understand why they may be receiving the grades they have to help with preparing them for any future assignments or exams.
Status: ApprovedPoints: 5
Operational - Receipts are required for any reimbursement to members who use personal funds for chapter supplies.
Member Reimbursement
A google form is used for reimbursements. A photo of receipts must be included to be reimbursed.
Status: ApprovedPoints: 3
Operational - VP Recruitment has key responsibilities and a timeline of his duties outlined in a written (can be electronic) document to use for officer transition
UMD Operation CEP
This document includes the general duties of the VP of Recruitment and an outline of when they should be completed.
Status: ApprovedPoints: 2
Development of Character - The chapter Executive Board has an executive retreat.
Maryland Chapter Fall 2018 Exec Retreat
The executive board of the Maryland Chapter had an exec retreat on Houseparty (a facetime like app), on August 4th this past summer, and all eight members of the board were present (Aaron Emalfarb, Thomas Furlong, Jake Wurman, Matt Burns, Shiv Saini, Sandro Brognara, Stephen Frocke, Matthew Muccio). The call was lead by ex-president Thomas Furlong and lasted around two and a half hours, with the board going over all details of the coming semester including getting a working budget started that only needed a few tweaks before the semester began and getting us all on the same page for recruitment. While the event went relatively well, it would have been much better in person which is something some members of the board wanted but then president Thomas wanted to use this app and have it be in early August while we were out on summer break. Additionally for future executive board retreats, creating a formal agenda to use and not just going over every position and their general duties will make the retreat a stronger use of everyone's time and we will get more out of it as a board.
Status: ApprovedPoints: 5
Operational - The chapter utilizes its social media for recruitment and updates the site(s) regularly.
UMD Social Media CEP
The attached document includes our chapter's Instagram site and when it was last updated.
Status: ApprovedPoints: 3
Operational - Chapter submits chapter news to the IHQ communications team for the DU Quarterly by stated due date.
Fall 2018 - DU Quarterly (MD Chapter)
Attached is a screenshot of the email sent to IHQ from our executive board as an update for the DU Quarterly on the Maryland Chapter for the Summer/Fall of 2018.
Status: ApprovedPoints: 3
Operational - The chapter creates a master calendar, which includes all chapter events and campus cultural events, and distributes (can be electronically) to all members by the first week of classes.
DU Maryland - Fall Calendar(s)
Attached are screenshot(s) from the Maryland DU Chapter's Google Calendar(s), which include all of our chapters events, and is shared with the emails provided by all of our current members prior to the beginning of the semester. The screenshots include the months of: September, October, & November.
Status: ApprovedPoints: 3
Promotion of Friendship - Chapter hosts a substance-free associate member retreat.
DU Maryland - Associate Member Retreat
Attached, one will find an overview of the first associate member retreat hosted for the Fall 2018, associate member class. Hosted on October 5th, 2018 from 8pm to 12am, at one of the off-campus houses of our members (7512 Rhode Island Ave, College Park, MD 20740, USA), all 7 of the associate members were in attendance, alongside Matthew Muccio, the VP of Member Education, and various current members and members of our chapter's Executive Board.
Status: ApprovedPoints: 5
Advancement of Justice - The chapter advertises to all potential members any financial scholarships available to members or new members.
UMD Scholarship CEP
The attached document includes the cost of dues which was sent to potential new members.
Status: ApprovedPoints: 3
Operational - A promissory note is secured from each brother who does not pay his dues on time. Past due or extended payment plans should be disclosed at each chapter meeting in the VP Finance's report.
Promissory Note
A promissory note is secured from each brother who does not pay his dues on time.
Status: ApprovedPoints: 3
Advancement of Justice - The chapter has an established judicial board that follows written policies and procedures for appropriate situations.
Maryland Chapter Fall 2018 J Board
Attached are the policies and procedures our chapter's Judicial Board follows at all times. This past Fall Semester we had only three cases heard, brother S brother E, and brother T. Brother S's case was for not following the dress code for Rite 1 of Initiation set by the Executive Board, and the case was to contest his fine. (It was ruled against his favor by the Judicial Board). Brother's E and T cases both were about fighting a fine for an accountability system the Executive Board set up this past semester. The system was designed to have brothers complete a certain number of criteria by the end of the semester with plenty of leeway for them to choose what they had time to accomplish.
Status: ApprovedPoints: 5
Operational - VP Finance has key responsibilities and a timeline of his duties outlined in a written (can be electronic) document to use for officer transition.
Duties of VP of Finance
A document listing the duties of the VP of Finance to use in officer transitions.
Status: ApprovedPoints: 3
Operational - The chapter maintains an active recruitment committee with written committee goals and written individual goals.
UMD Recruitment Committee CEP
The attached document includes a list of the recruitment committee and its goals.
Status: ApprovedPoints: 3
Operational - The Pledging Ceremony is performed as outlined in the Delta Upsilon Ritual Book.
Maryland Chapter Fall 2018 Pinning Ceremony
Attached is the agenda for our fall pinning ceremony, it took place on the same day as a chapter meeting which explains part of the agenda.
Status: ApprovedPoints: 5
Development of Character - The chapter has short- and long-term goals established for the semester.
Maryland Chapter Fall 2018 Short and Long term goals
Short Term:|�ۢ Restructure several committees and chair positions under the Executive Board to foster better communication between Board members and the positions under them|�ۢ Host a philanthropy event or two over the next semester that raises over $1000 for the Global Service Initiative|�ۢ Implement accountability system for brother participation in fraternity events, specifically service, philanthropy, associate member education, and brotherhood.||Long Term:|�ۢ Improve relationship with other greek organizations at the University of Maryland through community events such as Homecoming and cosponsorships|�ۢ Work with recently graduated alumni to forge a stronger relationship between alumni (both new and old) and active undergraduate member of the chapter, with steps to create an annual alumni-active event in the two semesters|
Status: ApprovedPoints: 5
Promotion of Friendship - The chapter utilizes new members in the recruitment process. For example, asking new members to invite unaffiliated friends to recruitment events, sharing prospective names, etc.
UMD New Members CEP
The attached document describes how the new members were utilized to help the recruitment process during one of the events we had during rush.
Status: ApprovedPoints: 3
Operational - The chapter's Roll Book and Ritual Books are in good condition and stored in a fireproof location.
Maryland DU - Fireproof Storage for Roll Book & Ritual Book
This semester, the Maryland Chapter of DU purchased a fireproof safe to store our Roll Book & Ritual Book.||Our procedures for the maintenance and storage of the roll & ritual book, are to keep them stored in the fireproof safe unless they need to be utilized for chapter functions. All cash and other important documents within the chapters possession are also to be stored within the safe (until deposited, in the case of cash). The safe is to remain within the VP of Finance's room at their residence at the University of Maryland. There are to be two keys to the safe at all times, and they are to remain in the possession of the chapter President, as well as the VP of Finance.||We purchased Sentry Safe's, Extra-Large Safe|Model #: SFW123DSB||Link to safe: https://www.sentrysafe.com/product/SFW123DSB||Attached is a photo of the safe from the company's website, as we just recently purchased it, we did not take a photograph of our safe before leaving for the break, I will be sure we include a clear photograph of our safe in next semester's CEP submission.
Status: ApprovedPoints: 3
Advancement of Justice - The chapter has a service event during recruitment in which potential members are invited to and attend.
Service Recruitment Event - Fall 2018
On Sunday, September 9th, 2018 - The Maryland Chapter of Delta Upsilon hosted a service event at ""A Wider Circle"" (9159 Brookville Rd # C, Silver Spring, MD 20910, USA), from 11am to 2pm. Current members, as well as potential new members were invited to attend the event.||While at A Wider Circle, our group assisted in unloading donations from donor's cars and trucks, and sorting them throughout the store. As well, we also assisted in loading purchases onto moving trucks and vans. In the future, we should work on encouraging more potential rushes to attend the event, as well as to insensitive current members to attend. At the same time, we should more actively document our events, and ensure that we take more photographs of our rush events especially to help advertise them in the future.
Status: ApprovedPoints: 3
Operational - The chapter maintains an up-to-date names list throughout the entire year and asks brothers for updates frequently. Please note this is not a roster, but a recruitment tool.
Fall 2018 - DU @ UMD - Potential Rush/Candidate List
Attached one will find a list of potential rushes/candidates, began in the Fall semester of 2018, that will be updated each semester moving forward with each recruitment cycle.
Status: ApprovedPoints: 3
Operational - The Ritual Team properly prepares and rehearses Ritual before Initiation.
Maryland Chapter Fall 2018 Initation Practice Schedule
Attached is the agenda for both Rite 1 and Rite 2 of Initation||It includes our agenda, practice schedule, and list of ritual team members + initiates
Status: ApprovedPoints: 5
Promotion of Friendship - The chapter hosts an alumni speaker outside of Initiation.
Maryland Alumni - Speaker @ Chapter
Maryland alumni Michael Osmeyer, spoke at our weekly chapter meeting on Monday, October 8th, to our full membership, both general members as well as our associate member class. Michael Osmeyer, a former President of the Maryland Chapter from 1978, presented to our chapter about the history of our chapter at the University of Maryland, from our initial inception and founding, to where we are today.
Status: ApprovedPoints: 3
Operational - VP Loss Prevention has key responsibilities and a timeline of his duties outlined in a written (can be electronic) document to use for officer transition
Outline of Duties
The key responsibilities for Loss Prevention are outlined in the document attached. The timeline of the position runs from Spring, when elected, until the following year in the spring when a new VP is elected. For the first semester under a new VP of Loss Prevention, the former VP is expected to be available for guidance and support for any issues the newly elected VP may face.
Status: ApprovedPoints: 3
Promotion of Friendship - All Big Brothers participate in the Big Brother Orientation session as outlined within the Associate Member Education Program. Additionally, all Big Brothers create a calendar for the semester based on the outline in the Big Brother Guide.
Bigs Little Meet Up
Brothers were educated on how to properly fulfill there responsibilities as a big brother. New members first opportunity to get Delta Upsilon merchandise as a full blown brother and not associate member.
Status: ApprovedPoints: 1
Promotion of Friendship - The chapter maintains an open ceremony for the Initiation of its members by having alumni, family, faculty and staff in attendance.
Open Initiation Ceremony
It is important for our chapter to follow the mission of Delta Upsilon to be a non-secret fraternity. We want to make sure that our initiation ceremony is accessible for anyone who wants to be there. For this year, we are planning on holding initiation at church in the Oxford area. We are inviting all parents, IFC, alumni (who usually come regardless), and anyone else with an interest for the event. However, invitations are just to spread the word. The doors will be open at all times, even welcoming those who are just walking by. We are excited to potentially hold this event in a new location and look forward to bringing in 30 great members.
Status: ApprovedPoints: 3
Advancement of Justice - The chapter has an established judicial board that follows written policies and procedures for appropriate situations.
J Board
Our Judicial board, or for short ""J-Board,"" consists are five active members, three of whom are not on the executive board. The judicial board is made up of the Executive Vice President, VP of Risk Management, and a non-exec delegate from each grade voted on at the beginning of the year at chapter. This board is important to our chapter because it holds members accountable for their actions. Procedures for our judicial board are as followed: inappropriate action occurs, J-board votes on whether action requires further consequences, if a majority is reached the member receives a fine or social probation for their action. Our policy three strikes you're out, meaning that if your action is voted on for further action three times than your status will be reviewed and you could be removed from the fraternity. Attached is a picture of our J-board guidelines and current judicial board.
Status: ApprovedPoints: 5
Advancement of Justice - The chapter hosts a meeting where Loss Prevention policies are discussed with at least 90% of the chapter membership.
LP Policies
This is an overview of the LP policies well as attendees of the presentation.
Status: ApprovedPoints: 5
Operational - A promissory note is secured from each brother who does not pay his dues on time. Past due or extended payment plans should be disclosed at each chapter meeting in the VP Finance's report.
Promissory Note Template
This document serves as a template note for all brothers, ensuring each brother understands the financial obligations they are bound to and where the money goes to.
Status: ApprovedPoints: 3
Advancement of Justice - The chapter is involved in one women's rights issue or LGBT event (e.g. ""Take Back the Night,"" Safe Zone training).
Took Part in the Take Action Sexual Assault Prevention Week on Campus
Was the first fraternity on campus to hang a banner during awareness week that was anti sexual assault. The banner included the crisis hotline number for potential victims.
Status: ApprovedPoints: 2
Development of Character - There is no use of chapter funds for the purchase of alcohol (i.e. slush funds, social funds, portions of house dues, special assessment, extra dues, separate accounts, etc.).
Letter from Alumni Treasurer
This document is a letter sent to me from Scott Surplus, our new Alumni Treasurer. It confirms that our chapter's funds are not to be used on alcohol.
Status: ApprovedPoints: 3
Promotion of Friendship - The chapter invites parents, faculty, staff and alumni to the Initiation Ceremony by written or electronic correspondence at least two weeks prior to ceremony.
Invitation Ceremony
Our next initiation ceremony will take place on March 3rd, 2019. It is part of our tradition to invite friends, family, alumni, Miami Interfraternity Council, and all who want to be involved with the ceremony. While the formal invitation has not been sent out yet, we clearly stated in our letter to new member parents that they are welcome to attend the event. Finally, we are hoping to have initiation in a location away from the chapter house this year, but we have yet to reserve a location as of now. Attached is the letter to new member parents, which was written by both undergraduate brothers and our chapter advisers.
Status: ApprovedPoints: 3
Advancement of Justice - The chapter has a written procedure for event management duty (sober monitors) and a written rotation which includes all chapter members.
Sober Monitor Duties
Description of sober monitor duties as well as the rotation of duties.
Status: ApprovedPoints: 3
Operational - The families of all associate members and chapter members receive appropriate financial information regarding member/associate member dues, payments, initiation fees, housing fees (when applicable) and collection polices.
Financial Responsibility Letter
This is a template letter that will be sent out to all parents of new members of our chapter. It highlights the financial responsibilities of their son/themselves that comes with joining a Fraternity as well as my contact information in case any questions arise.
Status: ApprovedPoints: 2
Development of Character - The chapter Executive Board has an executive retreat.
Exec Retreat
Each year our executive board holds an exec retreat on a Saturday or Sunday in the fall. This event allows the executive board to get away from campus, see each other in a different environment, and an event where we can clear the air on all that is going on with the fraternity. This past fall, the outgoing executive board held their exec retreat at the beginning of the semester. We are planning to have the next exec retreat around September 15th this upcoming year at a location to be determined. Attached is our current executive board. Some of the current members on exec will be graduates by the next executive retreat and their positions will be filled.
Status: ApprovedPoints: 4
Promotion of Friendship - The chapter hosts a workshop/seminar on topics related to collegiate males.
Advisor Visit to Educate Us on the Changes to Expect
We had a visit from our on campus advisor to give us an update on some of the changes to expect coming from the University in 2019. He gave about an hour long speech detailing what to expect.
Status: ApprovedPoints: 3
Development of Character - The chapter has a speaker present on and discuss hazing prevention and awareness with at least 75% of the chapter membership.
Hazing Presentation
A panel of three families who lost their children to hazing related incidents in the past few years was hosted. The event was held at Hall Auditorium and was attended by over 75% of our chapter. The topic of the panel was hazing prevention, awareness, and the traumatic experiences of the parents who lost children to hazing. After the panel of families was done speaking, a workshop was held for certain exec board members to speak about hazing prevention.
Status: ApprovedPoints: 5
Operational - The chapter has a documented crisis management procedure that is reviewed with members during a chapter meeting.
Crisis Management Guide
During chapter, I reviewed the crisis management guide provided from delta.org. During this chapter, the following brothers were present: Adam Lopata, Alex Downing, Anthony Ferritto, Ben Schweitzer, Charlie Hines, Connor Rechin, Connor McDonald, Evan Helchen, Jack Belmonte, Jake Ottaway, Jared Marsh, Kevin Devlin, Patrick Finnigan, Spencer Wiese, Nick Knisley, Sean Sovacool, Tommy Cloud, Will Hauer, Lucas Moulton, Michael Femia, Riley Marshall, Teddy Buck, Carter White, Alec White, Jake Bolger, Edwin Leon, John McDonnell, TJ Littell, Robert Knight, Will Dunn, Ben Brannick, Tejas Peruvemba, Alec Zinck, Caleb Trautvetter, Christian Hall, Ian Shouvlin, Blaze Nacker, Jake Robb, Jason Krause, Alex Wright, Kyle Netkowicz, Matthew Pesacreta, Patrick Sexton, Liam Huang, Brett Schubert, Matt French, Nolan Rath, Presley Spicer, Andrew Rickard, Ryan Sweeney, Austin Lentz, Matt Lipaj, and Jack Lee. In the future, it would be beneficial to have the brothers read the guide prior to reviewing it with them so there is more clarity on the topic.
Status: ApprovedPoints: 5
Operational - Associate members attend chapter meetings and the Associate Member Class President gives a report at these chapter meetings.
Chapter With Associate Members
We talked with associate members about their future responsibilities that they will have to deal with when they become full members. Currents brothers were invited to stand up and say some words on how they uphold our pillars and what it means to be a brother.
Status: ApprovedPoints: 3
Operational - Receipts are required for any reimbursement to members who use personal funds for chapter supplies.
Reimbursement Policy
This document serves as a guideline to ensuring that brothers are reimbursed for purchases of supplies that benefit the fraternity. It is in place to make sure our chapter's funds are used only when necessary and only when the brother possesses a receipt for the amount of the purchase. It will be signed at the beginning of each calendar year by the President, Vice President of Administration, and Vice President of Finance, as well as discussed at the first chapter of each semester.
Status: ApprovedPoints: 3
Development of Character - The chapter has short- and long-term goals established for the semester.
GPA and Philanthropy Goals
For the upcoming year of 2019, our chapter has established goals for both the spring and fall semesters in regards to academic achievement and philanthropic efforts. ||Our academic goals are tiered in regard to the spring and fall semesters. Our goal for the spring semester is to have a chapter-wide grade point average of 3.20. This would not only be a realistic improvement from our 2018 academic records, but would also place us as one of the top five smartest chapters. As of last spring, we were 13th out of 24 chapters, so with continued steady improvement this semester we can hit this goal by next semester. Our goal for the fall 2019 semester is to have a chapter-wide cumulative grade point average of 3.20. As mentioned previously, this would place our chapter in the upper echelon academically at Miami. ||We also have identified philanthropy as an area we want to improve on and have set a goal to implement a new philanthropy event next fall to compliment puddle pull. Obviously, puddle pull is our main philanthropy event that takes place in the spring, so we want to establish something similar to it in the fall. This will not only help us raise more money for GSI, but also make a positive impact in the community.
Status: ApprovedPoints: 5
Development of Character - The chapter maintains a recognition program for members' scholastic achievements (scholarships, great test/paper scores, GPA improvement, etc.) throughout the year.
Academic Recognition Program
Includes the praise and recognition that members will receive for maintaining good academic standing.
Status: ApprovedPoints: 5
Development of Character - The chapter has written and implemented an internal academic mentor program.
Academic Mentor Program
Includes guidelines for the implementation of the program
Status: ApprovedPoints: 5
Promotion of Friendship - The chapter utilizes new members in the recruitment process. For example, asking new members to invite unaffiliated friends to recruitment events, sharing prospective names, etc.
New Members on Bid Committee
Using my power as VP Recruitment, I have created a bid committee of eight other brothers in order to assist me in planning and organizing events, along with making initial decisions on potential new members. I wanted new members of the Fall 2018 class to be involved in the selection and planning process of their new brothers, so I had 3 of the total 9 bid committee members be freshmen from the new fall class. This will give them an important voice in the discussion of rushes their own age, and provides me with the opportunity to have a potential insider and personal outlook on certain rushes that these freshmen might already know well. This also allows these bid committee members to recruit their unaffiliated friends to come to rush events in a more personal way than the Fraternity Open Forum on January 13. I put January 13 as the official date for this submission just because that is the date of the Open Forum and the official start of rush, but in reality the contributions of these new members will continue until bids are signed on February 4.
Status: ApprovedPoints: 3
Development of Character - The chapter has a structured academic review committee that meets with all members not meeting the chapter minimum standards.
Academic Standards and Review
Measures that will be taken to ensure academic success among members.
Status: ApprovedPoints: 5
Operational - VP Academic Excellence has key responsibilities and a timeline of his duties outlined in a written (can be electronic) document to use for officer transition
Vice President of Academics Officer Transition Form
Outlines responsibilities for VP of Academic Excellence
Status: ApprovedPoints: 3
Advancement of Justice - The chapter has an academic eligibility requirement for officer and voting written into the by-laws. They must be a minimum of 2.75 for officer and 2.5 for voting privileges.
Voting and Election Eligibility
Includes information regarding requirements to vote and run for office.
Status: ApprovedPoints: 5
Advancement of Justice - The chapter directs members to campus tutoring and workshops/seminars.
Academic Plan
Includes resources available on campus.
Status: ApprovedPoints: 4
Operational - A promissory note is secured from each brother who does not pay his dues on time. Past due or extended payment plans should be disclosed at each chapter meeting in the VP Finance's report.
Promissory Note Template
We have a promissory note template which we sign with any brother who does not pay his dues on time. It is attached to the submission.
Status: ApprovedPoints: 3
Promotion of Friendship - The chapter utilizes new members in the recruitment process. For example, asking new members to invite unaffiliated friends to recruitment events, sharing prospective names, etc.
New Member Recruitment Suggestions
The Michigan Tech Chapter of Delta Upsilon utilizes our new members to help find potential new members to contact and invite to events with brothers. The attached file is a screenshot of the google form sent out to our new members to take suggestions for new members that would benefit from joining DU and would benefit DU.
Status: ApprovedPoints: 3
Development of Character - The chapter has written and implemented an internal academic mentor program.
Academic Accountability Partner
Our chapter has a plan for an academic accountability partner to be available to members on academic probation and those who request it. In the academic policy attached it states ""III. The member will also be given the opportunity to choose someone as an accountability partner to keep them on track. If one cannot be determined or the choice is deemed unfit by the VP AE or other standards committee member, then the VP AE will act as the accountability partner to keep the member on track."" The academic accountability partner is traditionally chosen during the standards hearing for those on academic probation. Partners who are in the same classes as the struggling member are preferred as they are able to ensure the member is attending class, and can help explain course material they are struggling with. The academic accountability partner then meets with the VP AE to ensure the member on academic probation is reaching their goals and is receiving whatever help is necessary. |
Status: ApprovedPoints: 5
Development of Character - At least 25% of all initiated members hold elected leadership positions in other campus organizations.
CEP Questionnaire with involvement and offices
A chart with the involvement of brothers with a survey of what offices they hold.
Status: ApprovedPoints: 5
Advancement of Justice - A chapter meeting is used to review parliamentary procedure and these procedures are used during chapter meetings.
Paliamentary Procedure Review
Parliamentary Procedure was reviewed during chapter meeting.
Status: ApprovedPoints: 3
Promotion of Friendship - All Big Brothers participate in the Big Brother Orientation session as outlined within the Associate Member Education Program. Additionally, all Big Brothers create a calendar for the semester based on the outline in the Big Brother Guide.
Big Brother Orientation
Big Brothers James Stine, John Nowosad, and Trevor Smith all attended Big Brother orientation during the week before the Fall Pinning ceremony. VP-ME Ian Jones and AME Will Kirkconnell conducted this meeting, going over what is expected of a big and their responsibilities they have this semester and future semesters. All associate member events and meeting are posted on our chapter Google Calendar that all brothers have access to so we did not feel as though each brother would need to create a personal one as it is already listed on their Google Calendar.
Status: ApprovedPoints: 5
Advancement of Justice - The chapter is involved in one women's rights issue or LGBT event (e.g. ""Take Back the Night,"" Safe Zone training).
LGBT Event
Brothers were given a brief Safe Space training during one of our Chapter Meetings during our weekly ""Brothers Teaching Brothers"" segment. Safe Space trained Ian Jones presented the attached presentation to all brothers in attendance and answered questions regarding the topic. All brothers were provided with the information to become Safe Space trained through Michigan Tech. Currently brothers Ian Jones and Trevor Smith have been Safe Spaced trained by Michigan Tech.
Status: ApprovedPoints: 5
Development of Character - Each member of the chapter is involved in at least one campus activity outside of the chapter.
Failed to Meet Each Member of the Chapter is involved in at least one campus activity
Not all brothers are in another organization as seen by the chart.
Status: ApprovedPoints: 3
Advancement of Justice - The chapter has an academic eligibility requirement for officer and voting written into the by-laws. They must be a minimum of 2.75 for officer and 2.5 for voting privileges.
Voting and Officer Priviledges
Within our bylaws we outline what is required of a member to be in good standing. This is in article 9 and is highlighted. This includes a grade requirement to maintain a 2.5 cumulative GPA. Also within the bylaws and highlighted in article 4 is the requirement for a member to maintain a 2.75 cumulative GPA to hold an executive officer position.
Status: ApprovedPoints: 5
Advancement of Justice - The chapter has written eligibility standards for new members that includes diversity and nondiscrimination policies that mirror that of the Fraternity's Constitution and By-laws.
New Membership Eligibility Standards
The Michigan Tech Chapter of Delta Upsilon has written eligibility standards written in our bylaws that mirror those of the Fraternity's Constitution and By-Laws, as expressed in the two pages attached.
Status: ApprovedPoints: 5
Advancement of Justice - The chapter has a justice event during recruitment in which potential new members are invited and attend.
Justice Recruitment Event
The Michigan Tech Chapter of Delta Upsilon hosted a Chopped: College Edition event where several ingredients were handed to the contestants to put a dish together for the judges. This was to demonstrate unbiased judgement and to judge only by qualifications.
Status: ApprovedPoints: 3
Diffusion of Liberal Culture - 50% of chapter members are in possession of a valid national passport.
Sufficient amount of Members are in possession of a National Passport
53% of our brothers hold are in possession of a National Passport. (Seen in the chart)
Status: ApprovedPoints: 3
Promotion of Friendship - The chapter hosts a recruitment event where alumni are invited and attend.
Recruitment Event with Alumni
This is a photo of a Melon Bowling Event that was held by the Michigan Tech Chapter of Delta Upsilon. One of our alumni Timothy Wuepper is shown in the yellow shirt in the center of the photo.
Status: ApprovedPoints: 3
Diffusion of Liberal Culture - The chapter hosts a workshop on proper conduct in professional settings.
Professional Setting Etiquette
Attached is our presentation on business dinner etiquette, given at one of our chapter meetings.
Status: ApprovedPoints: 3
Diffusion of Liberal Culture - The chapter catalogs and records individual member's inclusion in structured global experiences (i.e. university, fraternity, or faith-based sponsored service trip, study abroad, etc.; does not have to be international).
Log of Global Experiences
Global experiences have been logged in the chart, as seen.
Status: ApprovedPoints: 3
Diffusion of Liberal Culture - The chapter submits a news update to the university newspaper on programming, philanthropies and overall chapter successes.
Campus Update
fall 2018 alumni/parent newsletter sent to the campus paper to publish
Status: ApprovedPoints: 3
Operational - Chapter financial information is advertised to potential new members during the recruitment process. This information should include associate member dues, initiation fees, housing fees, and member dues.
Chapter Financial Information
This is our list of financial obligations handed out to potential new members during our Preference Rush event. This is to give vital information to potential new members who have interest in joining Delta Upsilon and includes information on the joining process, financial obligations, and financial aid.
Status: ApprovedPoints: 5
Promotion of Friendship - Chapter hosts a substance-free associate member retreat.
Associate Member Retreat
On November 9th, our Chapter conducted our Family Tree Night. We create this to be our associate member retreat every semester as a tradition that carries from semester to semester. During this night, every brother is split into their family trees and spends time with their big brother, their big brother's big brother, and so on. We all compete in minute to win it style games and have a lot of fun. We find this is the best way to conduct the associate member retreat as the associates are spending time with their big brother as well other active brothers get a chance to spend time with their big brother again.
Status: ApprovedPoints: 5
Operational - The chapter follows the Fraternity-mandated Associate Member Education Program time period. This means Pledging to Initiation is no longer than 8 weeks (unless specific exemptions have been provided by IHQ).
AME IHQ Process
See attached.
Status: ApprovedPoints: 5
Operational - VP Administration has key responsibilities and a timeline of his duties outlined in a written (can be electronic) document to use for officer transition
VP Administration Transition
The VP Administration Transition Guide with a timeline.
Status: ApprovedPoints: 3
Advancement of Justice - The chapter directs members to campus tutoring and workshops/seminars.
Learning Center Discussion
Learning centers are staffed tutoring locations where help is available to students for specific classes.|During chapter meeting a Brothers Teaching Brothers discussion was held to discuss the usefulness of learning centers when studying for exams. We utilized the attached PDF to go through the list of available learning centers. For each learning center brothers were asked to contribute to the discussion by talking about their experiences with each center. This includes the available resources they know are there, the effectiveness of the coaches, and any additional recommendations they may have concerning each location. We also discussed the location and operating hours of each center along with the classes each one services.
Status: ApprovedPoints: 5
Operational - The chapter maintains an active recruitment committee with written committee goals and written individual goals.
Recruitment Committee
The Michigan Tech Chapter of Delta Upsilon maintains an active recruitment committee to organize the recruitment schedule for the following semester and organize events for potential new members to attend. It also maintains goals for recruitment over the duration of the semester. Attached is the form with the recruitment committee and the schedule for the spring semester.
Status: ApprovedPoints: 3
Operational - The Pledging Ceremony is performed as outlined in the Delta Upsilon Ritual Book.
Pledging Ceremony
https://www.facebook.com/michigantechdu/videos/172059713705361/ ||The link above is the link to the live video feed that was streamed through our chapter's public Facebook page. In it you can see that we read the ceremony directly from the ceremony book and follow the ceremony properly. The criteria for this asks for an agenda, but I do not know what you want for that since it is a single ceremony not a multiple event or section affair.
Status: ApprovedPoints: 5
Diffusion of Liberal Culture - The chapter has a cultural event during recruitment in which potential new members are invited and attend.
Culture Recruitment Event
The Michigan Tech Chapter of Delta Upsilon held a Bob Ros Painting event to demonstrate the diffusion of culture through art and learning different techniques for painting while watching Bob Ross instructional videos.
Status: ApprovedPoints: 3
Operational - The families of all associate members and chapter members receive appropriate financial information regarding member/associate member dues, payments, initiation fees, housing fees (when applicable) and collection polices.
Financial Obligation Pamphlet
We have a pamphlet that we give to associate members and families which detail the financial obligations. It is attached to this submission.
Status: ApprovedPoints: 3
Operational - The chapter's Roll Book and Ritual Books are in good condition and stored in a fireproof location.
Fire Proof Storage
The firebox we store all of the Roll book and Ritual book.
Status: ApprovedPoints: 3
Diffusion of Liberal Culture - The chapter has at least 50% of members attend one cultural event on campus or in community.
Cultural Event
Brothers attended the production of the Nutcracker at the Rozsa Center on campus.
Status: ApprovedPoints: 5
Operational - Receipts are required for any reimbursement to members who use personal funds for chapter supplies.
Reimbursement Form and Receipts
We have reimbursement forms which are filled out and they are required to have receipts attached to them to be approved by VP Finance. Attached is the reimbursement form that we use.
Status: ApprovedPoints: 3
Operational - Associate members attend chapter meetings and the Associate Member Class President gives a report at these chapter meetings.
Associate Member Class President
Attached is a copy of chapter meeting minutes. As can be seen, the associate member class president gives a weekly report.
Status: ApprovedPoints: 3
Advancement of Justice - The chapter has an established judicial board that follows written policies and procedures for appropriate situations.
Judicial Board
Attached is a file saying which positions are on our standards board, what cases we heard this semester, and the general results. I also attached the form that we use to carry out our judicial board procedure.
Status: ApprovedPoints: 5
Promotion of Friendship - The chapter is involved in freshman orientation activities such as move-in day, activity fairs, etc.
Freshman Orientation Activities
The Michigan Tech Chapter of Delta Upsilon participates in multiple freshman orientation activities, including: Move-In Day that I have personally attended to help first years move into their dorms, and K-Day (Keweenaw Day) to introduce first years and undergraduates to our chapter and our values.
Status: ApprovedPoints: 3
Operational - The chapter conducts a recruitment skill set seminar.
Recruitment Skills Presentation
Attached is the presentation given on recruitment skills to the members of the Michigan Tech Chapter of Delta Upsilon.
Status: ApprovedPoints: 5
Operational - The chapter creates a master calendar, which includes all chapter events and campus cultural events, and distributes (can be electronically) to all members by the first week of classes.
Chapter Calendar
This is the master calendar for our chapter. We use Google Calendar, but I have attached a file containing a copy of it.
Status: ApprovedPoints: 3
Operational - The chapter maintains an up-to-date names list throughout the entire year and asks brothers for updates frequently. Please note this is not a roster, but a recruitment tool.
Potential New Member Names List
This is the list of names and emails for all the potential new members. The letter codes represent potential new members with different levels of interest: A stands for individuals who have outstanding bids, B stands for individuals with mutual interest in Delta Upsilon, C stands for individuals who have shown some interest and have provided their email, D stands for individuals who have not come around the house in a long time or have shown no interest in joining, and F stands for women who would like to be informed about events going on in Delta Upsilon.
Status: ApprovedPoints: 3
Operational - The chapter develops recruitment materials and utilizes available resources designed to educate potential members and their families about the benefits of membership in Delta Upsilon.
Recruitment Materials Poster
This is a poster created to help educated potential new members and their families about the benefits of joining Delta Upsilon and Greek Life in general. It also demonstrates how much Greek Life and Delta Upsilon means to some of our current members as well.
Status: ApprovedPoints: 3
Promotion of Friendship - The chapter has a written procedure, in chapter by-laws, for the extension of membership bids.
Bid Extension Procedure
The Michigan Tech Chapter of Delta Upsilon has a written procedure for the distribution of bids, as expressed in the two pages attached from our by-laws.
Status: ApprovedPoints: 3
Advancement of Justice - The chapter plans a service event in which 75% of the membership participates and then debriefs using the IHQ provided facilitation guide.
Service Debriefing
Debriefed for our campus' annual Make a Difference Day.
Status: ApprovedPoints: 5
Operational - The chapter utilizes its social media for recruitment and updates the site(s) regularly.
Recruitment on Social Media
The Michigan Tech Chapter of Delta Upsilon utilizes social media in its recruitment and keeps the site updated regularly.
Status: ApprovedPoints: 3
Development of Character - The chapter has a structured academic review committee that meets with all members not meeting the chapter minimum standards.
Standards Board Form
For any member on Academic probation, as determined by the academic policy as those with under a 2.5 semester or cumulative GPA, a standards meeting is held to determine the best course of action to improve the members grades. This may include study hours, meeting with advisers, office hour visits, and an academic accountability partner. The standards board listens to what the member has to say about their previous semester and works to provide the tools for the struggling member to succeed.
Status: ApprovedPoints: 5
Advancement of Justice - The chapter has a service event during recruitment in which potential members are invited to and attend.
Service Event with Potential Members
The Michigan Tech Chapter of Delta Upsilon volunteered with Little Brothers - Friends of the Elderly and helped to chop wood with two potential members. Attached is a photo showing all of the volunteers, with the two potential members on the left and the six brothers on the right.
Status: ApprovedPoints: 3
Promotion of Friendship - The Big Brother/Little Brother reveal is conducted in accordance with the guidelines within the Associate Member Education Program, DU Loss Prevention policies, and all other Fraternity policies.
Big Brother Reveal
See attached.
Status: ApprovedPoints: 5
Advancement of Justice - Each member participates in at least one service event sponsored by another Greek organization or campus group.
Other Org Service
Other org service event submission, most members used one of two main events that we attended this semester.
Status: ApprovedPoints: 5
Operational - The date of Initiation will be made clear at the beginning of the associate member period.
Initiation Date
Attached is the cover page for the associate member's binders that contains all the necessary materials for associate member meetings. As can be seen, the date of initiation is listed on it. This date is also listed multiple times in their process schedule and chapter meeting minutes.
Status: ApprovedPoints: 3
Promotion of Friendship - The chapter holds at least one substance-free retreat.
Chapter Retreat
On 9/22/18 our brotherhood traveled to our neighbor's cabin on Lake Superior in Copper Harbor, MI. We conducted our retreat here, discussing topics such as philanthropic efforts and academic performance. After the formal ""work sessions"" concluded, brothers camped out on the beach and hung out around a campfire.
Status: ApprovedPoints: 5
Operational - The Initiation Ceremony is performed as outlined in the Delta Upsilon Ritual Book.
Initiation Ceremony
Here is the schedule for the events. I have a video of the event as well if need be. The file cannot be attached since it is too large, but I can email it if need be.
Status: ApprovedPoints: 5
Advancement of Justice - The chapter advertises to all potential members any financial scholarships available to members or new members.
Financial Scholarships Available
This form includes all the financial information about costs and mentions financial scholarships to new members. Financial scholarships are explained in detail during our Preference Rush event and includes up to 2 scholarships each semester.
Status: ApprovedPoints: 2
Advancement of Justice - Each member participates or attends at least one philanthropy event sponsored by another Greek organization or campus group.
Other Org Philanthropy
Other org philanthropy event submission, most members used one of two main events that we attended this semester.
Status: ApprovedPoints: 5
Promotion of Friendship - The chapter maintains an open ceremony for the Initiation of its members by having alumni, family, faculty and staff in attendance.
open ceremony
Attached is the picture of the google invite. It includes our advisor, faculty member, and alumni Jim DeClerck, student activities directors Rochelle Spencer and Jessie Stapleton, a potential new member Mathias Callahan, and an assortment of friends from sororities. I also have a video of the event which was filmed by our friend Heather Woodrum. I cannot attach the file due to size, but in the video you can see the back of two of our female friends. This shows it is an open ceremony. This submission is similar to that for inviting parents, faculty, and alumni to ceremony.
Status: ApprovedPoints: 5
Operational - The chapter publishes (paper or electronically) an alumni/parent newsletter.
Newsletter
fall 2018 alumni/parent newsletter
Status: ApprovedPoints: 3
Development of Character - At least one chapter member is an elected or appointed officer in the congress or senate for student government (excludes IFC).
CEP Questionnaire with involvement and offices
Max Sexauer, is a brother who is the president of the student government on Campus (USG)
Status: ApprovedPoints: 3
Promotion of Friendship - All formal and informal recruitment events are alcohol-free.
Recruitment Events are Alcohol-Free
This is a form signed by our alumni advisor confirming that all recruitment events are alcohol-free.
Status: ApprovedPoints: 5
Promotion of Friendship - The chapter hosts a workshop/seminar on topics related to collegiate males.
Workshops for Collegiate Males
While we do not hold a large workshop on topics related to collegiate males, we do hold weekly Brothers Teaching Brothers (BTBs) at almost every chapter meeting. These topics are usually selected by the membership on what they would like more information of that semester and VP-MemberEd will provide it in this form. So topics that have been included in the fall 2018 semester include How to Use Google Efficiently, Suicide Prevention Training, Fraternity History, Business Dinner Etiquette, etc.
Status: ApprovedPoints: 3
Operational - The Ritual Team properly prepares and rehearses Ritual before Initiation.
Ritual Rehersal
Here is the schedule for the ritual prep for rite 2. It is a short rehearsal time since Ian and I have been part of multiple initiations in our various positions and John just reads the prayer as Chaplin.
Status: ApprovedPoints: 5
Operational - VP Recruitment has key responsibilities and a timeline of his duties outlined in a written (can be electronic) document to use for officer transition
VP Recruitment Transition Material
The Michigan Tech Chapter of Delta Upsilon maintains transition material for the position of VP Recruitment and has supplementary material to run the position of VP Recruitment.
Status: ApprovedPoints: 3
Operational - The chapter creates and has members complete a yearly needs assessment to see what types of program topics, service projects, brotherhood events, etc. they would like to see in the future.
Yearly Needs Survey
See attached.
Status: ApprovedPoints: 5
Promotion of Friendship - The chapter hosts an alumni speaker outside of Initiation.
Alumni Speaker
Alumni Brandon Miller was in town for career fair and spoke to the chapter.
Status: ApprovedPoints: 3
Development of Character - The chapter participates in a campus or community beautification/cleanup project.
Community Beautification
Attended our campus' annual Make a Difference Day service event where groups of students from various residence halls and organizations are each assigned different projects to help residents and small businesses clean up and take care of maintenance and cleaning during late fall before snow begins to fall.
Status: ApprovedPoints: 3
Promotion of Friendship - The chapter invites parents, faculty, staff and alumni to the Initiation Ceremony by written or electronic correspondence at least two weeks prior to ceremony.
Invite guests to intiation
Here is a picture of the google invite for our Rite 2 of initiation. Jim DeClerck is an alumni, advisor, and faculty member. Nicole Haughey is the undergrad president of Panahellic Council and a close friend of the fraternity. Tylore Baker, Ashley Hvidhyld, and Brook Greening are all members of other sororities on campus and friends of the chapter. Jessie Stapleton and Rochelle Spencer are in charge of student activities at MTU. Mathais Callahan is a potential new member. There are alumni and faculty invited. The others are friends and pnm's which shows we keep our ceremonies open to the public and not secret.
Status: ApprovedPoints: 5
Advancement of Justice - The parents of associate members are provided an overview of the Associate Member Education Program and the expectations of membership.
AMEP Parent Letter
See attached.
Status: ApprovedPoints: 5
Operational - The chapter hosts a meeting where an overview of the Men of Merit Chapter Standards Program and an update on the chapter's progress is provided to 75% of the membership.
Men of Merit Review
Attached is the meeting minutes showing that we presented on Men of Merit and who attended since it was during meeting. I also attached the actual presentation. Our VP of Member Education sent out a review google form asking for feedback on all the presentations we did, but the results aren't in yet to my knowledge.
Status: ApprovedPoints: 5
Operational - The date of Initiation will be made clear at the beginning of the associate member period.
Fall New Member Education Calendar
This is the calendar that I sent to all of the new members in the fall when classes began, which includes the date of initiation.
Status: ApprovedPoints: 3
Operational - VP Membership Education has key responsibilities and a timeline of his duties outlined in a written (can be electronic) document to use for officer transition
Officer Transition Document
This document includes key responsibilities in a rough timeline of events. I attached the Associate Member Stages of initiation to go along with the document.
Status: ApprovedPoints: 2
Operational - The chapter's Roll Book and Ritual Books are in good condition and stored in a fireproof location.
Roll Book
Are role book is kept in a fireproof safe in the president room. ||Our main procedure is only taking out the role book during rituals. So 99% of the year we keep it in the safe except during initiation events.
Status: ApprovedPoints: 3
Operational - The Pledging Ceremony is performed as outlined in the Delta Upsilon Ritual Book.
Pledging Ceremony
On October 22, we presented our freshmen with their pledge pins. These were given as the beginning of the official pledge process, and signaled the beginning of the use of the associate member handbook. We performed this as laid out in the Ritual Book, reading through the passages and handing out the pins one by one.
Status: ApprovedPoints: 5
Advancement of Justice - The chapter has an established judicial board that follows written policies and procedures for appropriate situations.
J-Board
We have a judicial board led by our VP of Loss Prevention. The board includes one member from each pledge class. Their responsibilities are laid out in our constitution. This semester, the board included Aaron Halvorsen, Tyler Grof, Alex Sokolov, and Ethan Graves.
Status: ApprovedPoints: 5
Promotion of Friendship - Chapter hosts a substance-free associate member retreat.
Substance Free Retreat
On September 30th I took most of the associate members along with several active members to play paintball for a day at CJ's paintball.
Status: ApprovedPoints: 5
Development of Character - The chapter has short- and long-term goals established for the semester.
Semester Goals.
At the beginning of the year, we had our bi-annual goal setting meeting. These goals were decided upon with general ideas from the undergraduate members, and the specifics were laid out by the executive team.
Status: ApprovedPoints: 3
Operational - The chapter creates a master calendar, which includes all chapter events and campus cultural events, and distributes (can be electronically) to all members by the first week of classes.
Chapter Calendar
Attached is a screenshot of our chapter calendar, and an actual link to it. I used Gmail since it's easily accessible by phone. Here's an actual link to the calendar as well. ||link: https://calendar.google.com/calendar/b/1?cid=ZGVsdGF1cHNpbG9ubmVicmFza2FAZ21haWwuY29t
Status: ApprovedPoints: 3
Operational - Chapter has at least three outside facilitators conduct sessions for the Associate Member Education Program. Outside facilitators must be individuals from outside the chapter, such as faculty, staff, advisors, alumni or local community members.
Outside Facilitators
At DU Nebraska we have a tradition of conducting a four week long Respecting Women Course for the associate members, in which we educate our freshmen on what it means to respect women, especially on a modern college campus As part of this course, representatives from UNL Greek life, the women's center, PREVENT ( an organization that aims to help prevent sexual assault and educate students on how to respond to sexual assault), and sorority presidents all come to Delta Upsilon to speak to the associate members at different points throughout these 4 weeks. ||The representative from the UNL Greek Affairs Office|Linda Schwartzkopf|lschwartzkopf1@unl.edu||One of the sorority presidents that came to speak was|Rose Wehrman|(402) 460-8098||The director of the Women's Center is|Jan Deeds|jdeeds1@unl.edu||The PREVENT Coordinator is |Juhee Kumar|prevent@unl.edu|
Status: ApprovedPoints: 3
Operational - The Initiation Ceremony is performed as outlined in the Delta Upsilon Ritual Book.
Initiation
In our first meeting of the year, we initiated two associate members into the Active Chapter. We performed the initiation at the beginning of our chapter meeting, and performed it as is laid out in our Ritual Book.
Status: ApprovedPoints: 5
Advancement of Justice - The chapter is involved in one women's rights issue or LGBT event (e.g. ""Take Back the Night,"" Safe Zone training).
Respecting Women Series
At DU Nebraska we have a tradition of conducting a four week long Respecting Women Course for the associate members, in which we educate our freshmen on what it means to respect women, especially on a modern college campus As part of this course, representatives from UNL Greek life, the women's center, PREVENT ( an organization that aims to help prevent sexual assault and educate students on how to respond to sexual assault), and sorority presidents all come to Delta Upsilon to speak to the associate members at different points throughout these 4 weeks. ||The representative from the UNL Greek Affairs Office|Linda Schwartzkopf|lschwartzkopf1@unl.edu||One of the sorority presidents that came to speak was|Rose Wehrman|(402) 460-8098||The director of the Women's Center is|Jan Deeds|jdeeds1@unl.edu||The PREVENT Coordinator is |Juhee Kumar|prevent@unl.edu|
Status: ApprovedPoints: 5
Operational - The Ritual Team properly prepares and rehearses Ritual before Initiation.
Initiation Rehearsal
Prior to the initiation of Brothers Hoffman and McDaniel, myself, their rush chair, and the current VP of Membership Education properly rehearsed both Rite I and Rite II of initiation. Rite I was performed prior to dinner, and Rite II was performed during meeting.
Status: ApprovedPoints: 5
Operational - VP Academic Excellence has key responsibilities and a timeline of his duties outlined in a written (can be electronic) document to use for officer transition
Academic Excellence Transition Plan
Attached below is the current transition plan for the next VP of Academic Excellence for the North Carolina Chapter.
Status: ApprovedPoints: 3
Development of Character - The chapter has written and implemented an internal academic mentor program.
Academic Mentor Program
Attached below is the written academic mentor program for the chapter's 2018-2019 academic year. After piloting the plan in the most recent fall semester, we have already planned some ways to improve the program for the spring semester. Our biggest alteration involves holding a competition between all of the academic mentor pairs within the chapter. All pairs will be competing to obtain the highest average GPA for the respective semester, and the top three pairs will receive a reward for their hard work and display of academic excellence. It is our hope that this new addition to the program will not only provide an incentive for all brothers to obtain outstanding grades, but that it will also provide an opportunity for younger brothers and their mentors to bond through friendly competition.
Status: ApprovedPoints: 5
Operational - The chapter has a standard meeting agenda that the President prepares each week prior to the beginning of chapter and Executive Board meetings.
Agenda and Minutes
Agenda and Minutes from the 12/2 Chapter Meeting
Status: ApprovedPoints: 3
Operational - The families of all associate members and chapter members receive appropriate financial information regarding member/associate member dues, payments, initiation fees, housing fees (when applicable) and collection polices.
Financial Information
The document attached is sent to each brother and their parents before the end of each semester. Sending this document out before the semester ends allows the families to discuss with their son about the finances for the next semester and let me know if they need to be on a payment plan. This document explains how the dues can be paid and also has a basic breakdown of an individuals dues and where the funds are allocated, such as the initiation fee and associate member fee. This also describes the housing dues and explains that the money goes towards the mortgage of the house. The document also outlines when the dues are due, and when I will be returning from break to collect checks from brothers that decide to pay that way, and thus gives time for parents to write a check over break and have their son bring it back.
Status: ApprovedPoints: 3
Advancement of Justice - The chapter hosts a meeting where Loss Prevention policies are discussed with at least 90% of the chapter membership.
Loss Prevention Policies Meeting
On December 2nd, we held our Loss Prevention Policy meeting. Samuel Rivers was responsible for reading over the Loss Prevention policies document from Delta Upsilon International and discussing substance abuse, hazing, and sexual misconduct policies. William Missert gave a presentation regarding Chapter House specific policies. These were largely related to fire safety and what can and cannot be in house. The meeting was held in the Chapter Room. Attached is a document containing attendance and feedback on how the meeting could be improved.
Status: ApprovedPoints: 5
Operational - Receipts are required for any reimbursement to members who use personal funds for chapter supplies.
Reimbursement policy
I have attached our reimbursement policy that every brother in our chapter is aware of. This document outlines that the items must be approved by the Vice President of Finance before being purchased, to ensure that the item would benefit the chapter, and that a receipt must be shown to be reimbursed. This document also states that the reimbursement will be paid within 48 hours of purchase, by the VP of Finance.
Status: ApprovedPoints: 3
Advancement of Justice - A chapter meeting is used to review parliamentary procedure and these procedures are used during chapter meetings.
Chapter Meeting to Review Parliamentary Procedure
A chapter meeting on November 18, 2018 was used to review parliamentary procedure. Attached is a document containing an overview of the program, who presented, how many members attended, and feedback received.
Status: ApprovedPoints: 3
Operational - The chapter maintains an active recruitment committee with written committee goals and written individual goals.
Recruitment Seminar
The document is a list of my personal goals and my rush committee's goals.
Status: ApprovedPoints: 1
Operational - The chapter follows the Fraternity-mandated Associate Member Education Program time period. This means Pledging to Initiation is no longer than 8 weeks (unless specific exemptions have been provided by IHQ).
Alumni Advisor Associate Member Education Program Time Period Verification
Attached is a letter from our alumni advisor verifying that we followed the Associate Member Education Program and had our associate members initiated within the 8 week period.
Status: ApprovedPoints: 5
Operational - VP Administration has key responsibilities and a timeline of his duties outlined in a written (can be electronic) document to use for officer transition
Officer Duties
The attached document contains the key responsibilities and a timeline of duties for officer transition. I plan to continue to update this document as I see fit throughout the next year.
Status: ApprovedPoints: 1
Development of Character - The chapter has a structured academic review committee that meets with all members not meeting the chapter minimum standards.
Academic Review Committee Outline for the North Carolina Chapter of Delta Upsilon
In the file attached below, I have included documentation of my selection of my Academic Review Committee, an outline for academic improvement meetings with brothers, and excerpts from the North Carolina Chapter's bylaws that detail processes for academic review. In the event that a brother's semester GPA falls below the chapter's standards stated in the bylaws, the Academic Review Committee that I have appointed will hold a meeting with said brother. We will work with that brother to complete the outline I have drafted in order to create a plan for their academic improvement over the next semester. Throughout the semester, the committee will hold check-in meetings to ensure that those brothers are following their plan and observing significant grade improvement.
Status: ApprovedPoints: 5
Operational - VP Finance develops a balanced budget for all expenses with 5% saved for emergency reserve, with the assistance of the Executive Board and the Alumni Treasurer.
5% saved for emergency reserve
Attached is the 2018 budget that was approved by the previous executive board. It has been updated monthly to show exact amounts. The budget shows the 5% of income saved in case of an emergency, highlighted in yellow.
Status: ApprovedPoints: 5
Operational - The chapter hosts a meeting where an overview of the Men of Merit Chapter Standards Program and an update on the chapter's progress is provided to 75% of the membership.
Men of Merit Program and Who Attended
Men of Merit Program and Who Attended
Status: ApprovedPoints: 5
Operational - Two officer signatures are required on all checks written by the chapter and no chapter credit cards are in existence (debit cards are okay).
Checks
Attached is a check showing the VP of Finance's signature and the President's signature. Every check we write needs these two signatures. We don't have a credit card, but we have a chapter debit card.
Status: ApprovedPoints: 3
Development of Character - The chapter Executive Board has an executive retreat.
Email/Member Attendance
This document contains the attendance from our executive retreat as well as the email that I sent out before hand to ensure that all executive members were present.
Status: ApprovedPoints: 3
Operational - The chapter has a documented crisis management procedure that is reviewed with members during a chapter meeting.
Crisis Management Meeting
Details regarding the meeting can be found on the attached document. The review of our crisis management procedures occurred at the very beginning of our 11/18/18 chapter meeting. It was held in our Chapter Room.
Status: ApprovedPoints: 1
Operational - VP Loss Prevention has key responsibilities and a timeline of his duties outlined in a written (can be electronic) document to use for officer transition
Loss Prevention Duties for 2018-2019
This electronic document outlines the primary Loss Prevention duties for newly elected Loss Prevention officers. The dates are set in accordance with this calendar year. This guide was created by my predecessor at Loss Prevention, Coleman Johnson, with my collaboration. The document cites international policies and is meant to be used in coordination with chapter resources available at deltau.org. By collaborating with my predecessor when making the document, I got a better idea for what my responsibilities are. The document was created within the Chapter room at the Chapter house on November 11th.
Status: ApprovedPoints: 1
Advancement of Justice - Each member participates in at least one service event sponsored by another Greek organization or campus group.
Alpha Chi Omega Grilled Cheese Night
Instead of our normal meals at the house, we opted for the chapter to participate in the alpha chi omega grilled cheese night, benefitting the Compass center in preventing domestic violence.|The list of participants includes:|Will Missert|Coleman Johnson|Jacob Carpenter|Sam Baber|Thomas Dikolli|Jeremy McGroder|Sam Rivers|Alex Smith|Max Gilbert|Alex Monroe|Bennett Allen|Blake McClure|Brian Buchsbaum|Carter Roberson|Charlie Taylor|Chase Jarvis|Eliot Martin|Eric Li|Evan Holder|James Bury|James Gillette|Jeff Mendez|Justin Kiser|Kevin Lane|Lance Pickell|Liam deVerteuil|Mark Burnett|Matthew Nunez|Nick Marlier|Ryan Shock|Sheel Chandra|Tripp Judkins|Zach Rutledge
Status: ApprovedPoints: 1
Operational - The chapter's Roll Book and Ritual Books are in good condition and stored in a fireproof location.
Safekeeping of Roll Book and Ritual Books
To ensure the safekeeping of the Roll Book and Ritual Books, we follow this simple but effective procedure:||- books should be stored in the fireproof safe in the storage room|- members of the executive team may check out the books when needed|- the books should be checked for damages on a monthly basis|- the safe should be periodically checked|- executive staff should be regularly updated on the safe's password
Status: ApprovedPoints: 3
Advancement of Justice - The chapter has an academic eligibility requirement for officer and voting written into the by-laws. They must be a minimum of 2.75 for officer and 2.5 for voting privileges.
GPA Eligibility Requirements in By-Laws
Attached below is a copy of the North Carolina Chapter's by-laws. Here are the excerpts relevant to the requirements of this submission:||Article III. Section 1. Clause D:|""The Scholarship Board shall have the power to establish and enforce sanctions upon Members, at the Board's discretion. These powers shall include, but not be limited to: fines, social probation, sports probation, removal of voting rights, removal of housing privileges, and recommendation for suspension or expulsion from the Chapter. The establishment and enforcement of these sanctions shall require approval of 4 out of 5 Board members.""||Article V. Section 2:|""If a member's semester GPA is a below a 2.75 but at or above a 2.5, he will be placed on Provisional Academic Probation. A member on Provisional Academic Probation shall meet with the Vice President of Scholarship at least three times during the semester so that the Vice President of Scholarship can offer any guidance or help to the member to ensure future academic success.""||Article V. Section 3:|""If a Member's previous academic semester GPA was below a 2.5, he may be placed on academic probation by the Vice President of Scholarship. A member on academic probation shall be required to participate in sanctions prescribed by the Vice President of Scholarship, until the end of the current semester. These sanctions shall be designed to assist the member in improving his academic performance.""||Article V. Section 5:|""Any member on Academic Probation or failing to meet the Minimum GPA requirement:|(a) Shall not hold any Executive Council position||(b) Shall not hold any appointed or committee or Board position, without prior clearance from the Scholarship Board. ||(c) Shall be placed on social and/or sports probation, at the discretion of the Scholarship Board.""|||
Status: ApprovedPoints: 3
Development of Character - Each member of the chapter is involved in at least one campus activity outside of the chapter.
Campus Activities
Attached is a document containing a list of members and their primary campus activities outside of the chapter.
Status: ApprovedPoints: 3
Promotion of Friendship - Chapter hosts a substance-free associate member retreat.
Associate Member Retreat
For our associate member retreat, we decided to go to the mountains around Boone, North Carolina. We rented a house, I will attach the email confirmation below as evidence. Upon arriving at the mountain house some associate members and brothers decided to go swimming at Linville Falls (see attached photo) others decided to hang out at the mountain house and watch some football. On the last night, we had a bonfire and current brothers told stories about their time as undergraduates in Delta Upsilon and how it is the best choice they've made in college. This retreat strengthened the relationships between the associate members and their big brothers, as well as other brothers in the fraternity. ||All of our Fall 2018 associate members were in attendance at this associate member retreat along with their big brothers. Several other brothers decided to tag along as well. Overall, the retreat was great bonding time and served to help further immerse the associate members in their DU experience.||The event could be improved in the future by planning more beforehand on what activities we would like to do each day. The activities we did each day were very sporadic and varied. It would have been nice if beforehand we had activities planned for each day and the associate members and brothers could decide what they would like to do each day. This took place from September 28-30, 2018.
Status: ApprovedPoints: 3
Operational - A promissory note is secured from each brother who does not pay his dues on time. Past due or extended payment plans should be disclosed at each chapter meeting in the VP Finance's report.
Promissory Note
I have attached our template that we have each brother sign before each semester. This allows us to outline when each brother will make a payment. The promissory note outlines the consequences of failing to make a payment on time. This promissory note also allows us to plan the budget according to when payments will be made to the chapter.
Status: ApprovedPoints: 3
Diffusion of Liberal Culture - 50% of chapter members are in possession of a valid national passport.
Members in Possession of a Valid National Passport
Attached is a document containing a list of all members and whether or not they have a national passport. ""Yes"" means they do have a national passport and ""no"" means they do not. As evident in the attached document, much more than 50% of our chapter members are in possession of a valid national passport.
Status: ApprovedPoints: 3
Operational - President has key responsibilities and a timeline of his duties outlined in a written (can be electronic) document to use for officer transition
Key Responsibilities
Key Responsibilities that was presented to me by former President Chase Jarvis
Status: ApprovedPoints: 1
Operational - The chapter actively pursues all accounts receivable, and total accounts receivable will not exceed 5% of the chapter's total income.
Accounts receivable
Attached is our 2018 budget. The file includes sheets with our spring and fall collection forms, with each person's amount owed and amount paid. The main sheet shows that our accounts receivable is less than 5% of our total income for 2018, highlighted in yellow.
Status: ApprovedPoints: 5
Advancement of Justice - The chapter has a written code of conduct for all members to sign at the beginning of each academic year.
Code of Conduct and Who Signed
The code of Conduct and who signed each, all were signed on 11/04 chapter meeting once the new members were initiated.
Status: ApprovedPoints: 5
Advancement of Justice - The chapter advertises to all potential members any financial scholarships available to members or new members.
Scholarship Opportunities
This scholarship application is made available during the beginning of the semester. During rush events, it is advertised as a way Delta Upsilon can provide financial aid in the scholarship form. Attached is the scholarship application along with an email by our chapter President making it available to chapter members.
Status: ApprovedPoints: 1
Promotion of Friendship - The Big Brother/Little Brother reveal is conducted in accordance with the guidelines within the Associate Member Education Program, DU Loss Prevention policies, and all other Fraternity policies.
Big Brother Reveal Honor Code
I forgot to attach the fraternity honor code in my prior submission about the big brother reveal. This is the document both the associate member and big brother review and sign together after the reveal ceremony.
Status: ApprovedPoints: 1
Development of Character - The chapter maintains a recognition program for members' scholastic achievements (scholarships, great test/paper scores, GPA improvement, etc.) throughout the year.
Academic Recognition Program
Attached below is the chapter's plan for academic recognition for the current academic year, as well as all the monthly winners of the award so far. After a full semester of implementing this program, I have received a fair amount of feedback on how to improve the program- some of which I am planning to put in place for the upcoming spring semester. One of those changes will be the introduction of a streamlined system for brothers to report their academic achievements to contend for the monthly award. Instead of coming to me after chapter meetings, I will create and share a Google Form for brothers to share their achievements electronically. In addition to this improvement, I am also planning to recognize honorable mentions for the award each month. Seeing as we have many academically successful brothers, I want to ensure that all achievements are receiving proper recognition, even if it does not warrant winning the award.
Status: ApprovedPoints: 5
Development of Character - The chapter and its members follow Delta Upsilon Loss Prevention policies and procedures at any event where alcohol is present.
Following Loss Prevention Policies
This was the email we received from an alumni advisor of ours after our October 27th Halloween event. He sent this email the following week after we requested that he check in on the event to make sure we were running it properly. Attached will be a screenshot of the email he sent us.
Status: ApprovedPoints: 5
Advancement of Justice - Each member participates in at least one service event sponsored by another Greek organization or campus group.
Habitat for Humanity Build
We worked with the organization Gamma Sigma Alpha (honors fraternity), in their Habitat for Humanity project and worked to build a house for those who are less fortunate.|List of members who participated:|Will Missert|Jacob Carpenter |Coleman Johnson|Thomas Dikolli|Sam Baber|Jeremy McGroder|Alex Smith|Max Gilbert|Alex Monroe|Bennett Allen|Blake McClure|Brian Buchsbaum|Carter Roberson|Charlie Taylor|Chase Jarvis|Eliot Martin|Eric Li|Evan Holder|James Bury|James Gillette|Jeff Mendez|Justin Kiser|Kevin Lane|Lance Pickell|Liam deVerteuil|Mark Burnett|Matthew Nunez|Michael Whitfield|Nick Harwell|Nick Marlier|Ryan Shock|Sheel Chandra|Tripp Judkins|Zach Rutledge||NOTE: Another CEP was submitted under service but was meant to be philanthropy****
Status: ApprovedPoints: 1
Operational - The chapter maintains an up-to-date names list throughout the entire year and asks brothers for updates frequently. Please note this is not a roster, but a recruitment tool.
Rush List
Chapter Builder is used to organize and update the status of potential new members. The document shows pictures of our chapter builder website.
Status: ApprovedPoints: 3
Development of Character - There is no use of chapter funds for the purchase of alcohol (i.e. slush funds, social funds, portions of house dues, special assessment, extra dues, separate accounts, etc.).
No use of chapter funds for the purchase of alcohol
Attached is a letter from our foundation president verifying that no chapter funds were used for the purchase of alcohol.
Status: ApprovedPoints: 3
Promotion of Friendship - The chapter hosts an alumni speaker outside of Initiation.
Alumni Speaker- Joey Holzmeister
We had one of our more recent alumni, Joey Holzmeister, come and talk to the chapter about lots of different things, including academics, his involvement in the MAc program in the business school, his recent accomplishments in his life, his marriage, and how Delta Upsilon was his guiding light in college. Mr. Holzmeister talked about how DU helped him become a better leader, as he was our chapter's president during his time, as well as how his friendships have made him a better man in his time at DU. The event could have been improved by maybe asking our speaker to meet separately with the exec board and chapter in providing tips for how to be a better leader, or ideas to implement in the current tenure. Another good idea would have been to invite multiple alumni and have a panel of alums to bounce ideas off of and ask them about their experiences. The following brothers attended:|Will Missert|Coleman Johnson|Jacob Carpenter|Thomas Dikolli|Sam Baber|Jeremy McGroder|Sam Rivers|Alex smith |Max Gilbert|Alex Monroe|Bennett Allen|Brian Buchsbaum|Blake McClure|Carter Roberson|Charlie Taylor|Chase Jarvis|Eliot Martin|Eric Li|Evan Holder|James Bury|James Gillette|Jeff Mendez|Justin Kiser|Kevin Lane|Lance Pickell|Liam deVerteuil|Mark Burnett|Matt Nunez|Michael Whitfield|Nick Harwell|Nick Marlier|Ryan Shock|Sheel Chandra|Tripp Judkins|Zach Rutledge
Status: ApprovedPoints: 3
Operational - Associate members attend chapter meetings and the Associate Member Class President gives a report at these chapter meetings.
Chapter Minutes with Associate Member Class President giving a report
I have highlighted the portion of the chapter minutes where the Associate Member Class President gives his report. Our chapter has chapter every Sunday at 6:00PM and during the associate member process, after the VP of Membership Education gives his announcement, the Associate Member Class President gives his report.
Status: ApprovedPoints: 3
Operational - The chapter utilizes its social media for recruitment and updates the site(s) regularly.
Social Media Account
Our chapter uses Instagram to reach out to potential new members. Attached are a few screenshots of our account.
Status: ApprovedPoints: 1
Development of Character - The chapter has short- and long-term goals established for the semester.
Goals for the Semester
The attached pictures are goals that the executive board made and plans to capture them. These goals were presented to the chapter so that everyone is on the same page.
Status: ApprovedPoints: 5
Operational - The Ritual Team properly prepares and rehearses Ritual before Initiation.
Minutes from Practice Meeting
This was the outline that was determined at a practice meeting around 2 weeks before initiation which also includes the names of the members of the initiation board.
Status: ApprovedPoints: 5
Operational - The chapter publishes (paper or electronically) an alumni/parent newsletter.
Alumni Newsletter
Attached is our holiday newsletter to our alumni
Status: ApprovedPoints: 3
Advancement of Justice - The chapter has a written procedure for event management duty (sober monitors) and a written rotation which includes all chapter members.
Event Management Duty
Attached is a PDF detailing event management procedures. It lists monitor duties and the rotation for both the fall and our future events in the spring. All chapter members are to be involved at some point. This list was created at a chapter meeting at the Chapter house. Every brother will meet with the Vice President of Loss Prevention prior to an event to cover their duties at the event. The VP of LP will be sober at every event.
Status: ApprovedPoints: 3
Advancement of Justice - The chapter has a written code of conduct for all members to sign at the beginning of each academic year.
Code of Conduct and Who Signed
The code of Conduct and who signed each, all were signed on 11/04 chapter meeting once the new members were initiated.
Status: ApprovedPoints:
Promotion of Friendship - The chapter hosts a recruitment event where alumni are invited and attend.
Steak and Shrimp Cookout
This is always our first rush event during the recruitment period. During the steak and shrimp cookout we encourage local alumni to participate and talk to potential new members on how Delta Upsilon has benefited them beyond their college years.
Status: ApprovedPoints: 3
Operational - The chapter has updated its Constitution and By-laws in the past 18 months.
Copy of the By-Laws
copy of the NC DU By-laws
Status: ApprovedPoints: 2
Promotion of Friendship - The Big Brother/Little Brother reveal is conducted in accordance with the guidelines within the Associate Member Education Program, DU Loss Prevention policies, and all other Fraternity policies.
Big Brother Reveal
Below are the attached documents concerning the chapter's big brother reveal. These documents should verify that it followed the Associate Member Education Program, DU Loss Prevention Policies, and all other Fraternity Policies.
Status: ApprovedPoints: 5
Operational - VP Finance has key responsibilities and a timeline of his duties outlined in a written (can be electronic) document to use for officer transition.
Key responsibilities
I have attached the document used to explain the responsibilities of this position to the incoming Vice President of Finance. This document gives a brief description of each duty and approximately when each task should be completed.
Status: ApprovedPoints: 1
Diffusion of Liberal Culture - The chapter submits a news update to the university newspaper on programming, philanthropies and overall chapter successes.
Submission to the Daily Tar Heel
I sent an email of a chapter update to a columnist in our student newspaper, the Daily Tar Heel. Attached is a copy of the email.
Status: ApprovedPoints: 3
Diffusion of Liberal Culture - The chapter hosts a brotherhood night where brothers are educated on a different culture.
Cultural Brotherhood Night
Two of our brothers are from Trinidad and Tobago. When we discussed a cultural based brotherhood event they spearheaded the project. They decided that they were going to cook Trinidadian food and present a Trinidadian movie for the chapter to watch. The brotherhood event was an overall success, even though not everyone liked the Trinidadian food, most everybody enjoyed the film and learning about our brothers' different culture. Attached below is an email from one of our Trinidadian brothers planning the event and the other attachment is a photo of him eating a ""roti"" he cooked.||The majority of the chapter showed up, I would guess about 85% came. The event went well but better planning would have made the event a greater success. We ran out of plates, which made eating pretty messy and should have bought some sort of soda for everyone to drink during the movie. Other than those minor improvements, I think the event went great.
Status: ApprovedPoints: 3
Promotion of Friendship - The chapter invites parents, faculty, staff and alumni to the Initiation Ceremony by written or electronic correspondence at least two weeks prior to ceremony.
Letter that was sent out and The list of parents and alumni that received it
Letter and list
Status: ApprovedPoints: 5
Operational - The date of Initiation will be made clear at the beginning of the associate member period.
Initiation Date
This is a screenshot sent out by our VP of Finance after our associate members at the time had accepted their bids. He lets them know what they owe the chapter financially and when it is due. Our policy is that their dues must be turned in on initiation. So he told them the initiation date. This email is evidence that the associate members were informed of the initiation date at the beginning of the associate member period. All rushees were required to accept bids by September 2, 2018 so this was the date the email was sent out.
Status: ApprovedPoints: 1
Promotion of Friendship - The chapter utilizes new members in the recruitment process. For example, asking new members to invite unaffiliated friends to recruitment events, sharing prospective names, etc.
New Member Recruitment Strategy
Attached is a letter we email to new members that encourages them to bring friends and to constantly be recruiting.
Status: ApprovedPoints: 1
Advancement of Justice - The chapter has an established judicial board that follows written policies and procedures for appropriate situations.
Policies and Cases heard in Fall 2018
Policies for the Judicial Board and Cases heard in Fall 2018
Status: ApprovedPoints: 5
Promotion of Friendship - The chapter maintains an open ceremony for the Initiation of its members by having alumni, family, faculty and staff in attendance.
Handout, Attendance, Picture
Handout that was given to all guests, attendance of guests, picture of the just initiated brothers.
Status: ApprovedPoints: 5
Operational - The chapter conducts a recruitment skill set seminar.
Recruitment Seminar
The document is a list of important ideas covered in the recruitment seminar. The whole chapter was present and it was led by myself going off of notes via note cards.
Status: ApprovedPoints: 3
Advancement of Justice - The chapter directs members to campus tutoring and workshops/seminars.
Chapter Direction to Campus Academic Resources
Attached below is a spreadsheet of tutors at UNC that is shared among our chapter. The spreadsheet includes the tutor's name, his/her course specialties, contact information, and the course performances of brothers who have hired the tutor in the past. Also attached is a calendar of events at UNC's Writing and Learning Centers that are aimed at enhancing academic performance. This calendar is also sent out to the entire chapter at the start of the academic year. All brothers are consistently encouraged to add information to these documents as they learn of new academic resources.
Status: ApprovedPoints: 5
Development of Character - At least 25% of all initiated members hold elected leadership positions in other campus organizations.
Leadership Positions Held By Initiated Members
Currently we have 35 initiated members. To achieve this criteria, we need at least nine of our initiated members to hold elected leadership positions in other campus organizations. The document attached provides a list of our members and any elected leadership positions they hold in other campus organizations. We currently have nine members that hold elected positions in other campus organizations (see document).
Status: ApprovedPoints: 5
Advancement of Justice - The parents of associate members are provided an overview of the Associate Member Education Program and the expectations of membership.
Parent's Overview of Associate Member Education
Parent's of our associate members were sent an email with a handout of what Delta Upsilon is about along with a link ( to our Associate Member Education Workbook. The email also included general requirements for maintaining membership within the fraternity.
Status: ApprovedPoints: 1
Development of Character - The chapter has a structured academic review committee that meets with all members not meeting the chapter minimum standards.
Academic Review Board
No picture but like every semester we hold Academic Review Board at the beginning of the semester for those who missed grades last semester. We also held a second one like every semester and that is for anybody on the deficiency report. We form a plan of action going forward for everybody.
Status: ApprovedPoints: 5
Development of Character - The chapter has short- and long-term goals established for the semester.
Goals
At the beginning semester at our chapter retreat we came up with a list of several long term goals dependant on the current state of the chapter. The short term goals were to give out 30 bids, and have 15 associate members; to continue our relationships with Alpha Chi Omega and Kappa Delta through small mixers throughout the semester; and to keep working on bettering the phsyical aspects of the house. Our long term goals were to create better relations with our alumni, initiate at least 10 new members, and to build relations with Pi Beta Phi and Delta Tau Delta.
Status: ApprovedPoints: 5
Operational - Receipts are required for any reimbursement to members who use personal funds for chapter supplies.
Reimbursement
Our reimbursement policy for our chapter requires the receipt from where the item was bought from, the budget from which it is approved to come out of. Pending approval a check will be written by the VP finance and approved duly by President and VP finance.
Status: ApprovedPoints: 3
Operational - The chapter develops recruitment materials and utilizes available resources designed to educate potential members and their families about the benefits of membership in Delta Upsilon.
Recruitment materials
Our main recruitment materials are word of mouth, our social media, and our info sessions and the info that we take from it to put on flyers. attached is our info session powerpoint.
Status: ApprovedPoints: 3
Operational - The Initiation Ceremony is performed as outlined in the Delta Upsilon Ritual Book.
Initiation protocol
The initiation ceremony took place at the Christus Rex church on the UND campus. The ceremony followed the ritual in the ritual book with myself as Master, Dylan Moser as Chief Marshall, Spencer Jorgenson as Examiner, and Keller Karlstrom as Chaplain. Was by far the best turn out I have seen since being a member with alumni and all parents(family) of the new members being present. ||https://www.instagram.com/unddelta.upsilon/?hl=en||This link is to the Instagram account with pictures as I do not have any.
Status: ApprovedPoints: 5
Promotion of Friendship - Chapter hosts a substance-free associate member retreat.
Associate member retreat
The associate members decided to have their retreat in the middle of the AME program to grow closer as well as to address issues within their class. The active members that were there were the AME (Spencer Jorgenson), VP of ME (Kyle Larson), and President (Myself). We helped facilitate discussion, leadership activities, and team exercises. All associate members were present.
Status: ApprovedPoints: 5
Operational - The chapter creates a master calendar, which includes all chapter events and campus cultural events, and distributes (can be electronically) to all members by the first week of classes.
Master Calendar
https://calendar.google.com/calendar/r/month/2018/9/1 ||Link to our master calendar which is distributed at the start of each semester.
Status: ApprovedPoints: 3
Promotion of Friendship - The Big Brother/Little Brother reveal is conducted in accordance with the guidelines within the Associate Member Education Program, DU Loss Prevention policies, and all other Fraternity policies.
Big/Little reveal
The big/little reveal occurred after chapter meeting where all active brothers were present. The associate members were asked to get in a line and turn around facing away from the brothers. The appropriate active lined up directly behind the associate member that was to be their little. On the count of 3 the associate members turned around to see their big brother and proceed to hug and take pictures. Although I have heard multiple ideas to enhance this momentous event in the associate member process, it is simple way to cherish a significant moment in an associate members road to becoming an active. Although the picture that is attached is not from big/little reveal it is of a big/little pair from this last semester.
Status: ApprovedPoints: 5
Advancement of Justice - The chapter has a service event during recruitment in which potential members are invited to and attend.
True Colors
Thanks to brother Keller Karlstrom, our weekly service event that we pursued this semester was helping the non-profit True Colors which supports underpriviledged families and the homeless with affordable boutique level clothing. The primary work was painting the interior of the shop. We invited multiple potential new members and associate members each week to help. This would occur each sunday.
Status: ApprovedPoints: 3
Promotion of Friendship - The chapter hosts a recruitment event where alumni are invited and attend.
Recruitment events with alum
One of our improve recruitment events is a grill out that we do in our backyard to not only try and attract new members but also to invite alumni to come spend an evening with the brothers. This was a successful one this year with multiple alumni coming to the event.
Status: ApprovedPoints: 3
Advancement of Justice - The chapter hosts a meeting where Loss Prevention policies are discussed with at least 90% of the chapter membership.
LP discussion
Part of our semesterly chapter retreat is discussing Loss Prevention. This last discussion primarily focused on the new policy that rolled out in August. Although this was nothing new for our house we still discussed it. We also looked over the rest of the policies. Retreat is a mandatory event and all members were present.
Status: ApprovedPoints: 5
Advancement of Justice - The chapter has a written procedure for event management duty (sober monitors) and a written rotation which includes all chapter members.
Sober monitor
Since we are a dry house regular sober monitors are not used. Every Thursday, Friday, Saturday we have a sober brother to be available to help brothers that decide to use alcohol or incase of accidents that happen anywhere on campus that a brother would have to be taken to the hospital. For events such as philanthropies we have sober exec members that are either predetermined or are volunteered.
Status: ApprovedPoints: 3
Development of Character - The chapter Executive Board has an executive retreat.
Exec retreat
At the end of the semester I met with my newly elected executive board to go over any questions they had about their positions since this new board is very young. Once this was done, we went by position discussion freely what we would like to see the position continue to do, and possibly do something new. To ensure that we all help each other we did an exercise evaluating our strengths and weaknesses, with an emphasis on weaknesses so that way if someone has that weakness as a strength they can work together to help each other out. We then evaluated the state of the chapter which lead to the discussion of what goals we wanted to set for the semester and year ahead. Concluding the retreat we had a discussion on the Greek Village initiative and alumni support/relations which have grown significantly this last semester.
Status: ApprovedPoints: 5
Operational - Chapter submits chapter news to the IHQ communications team for the DU Quarterly by stated due date.
Chapter news
Our chapter news was submitted to Ashley Martin. Find the news in the attached jpeg.
Status: ApprovedPoints: 3
Advancement of Justice - Each member participates or attends at least one philanthropy event sponsored by another Greek organization or campus group.
Philanthropy
Attached is the excel sheet that we use to keep track for when people go to other houses' philanthropy.
Status: ApprovedPoints: 5
Promotion of Friendship - The chapter utilizes new members in the recruitment process. For example, asking new members to invite unaffiliated friends to recruitment events, sharing prospective names, etc.
New Member recruitment
Once our potential new members accept their bid we immediately have them try and find other guys on the campus that they think would fit the mission of Delta Upsilon and invite them over to the house. This can be anything from studying to going to an event on campus or a chill night at the house.
Status: ApprovedPoints: 3
Promotion of Friendship - The chapter invites parents, faculty, staff and alumni to the Initiation Ceremony by written or electronic correspondence at least two weeks prior to ceremony.
Initiation Invite
The chapter sent out invites to all new member parents as well as alumni in the surrounding area. Attached is the invite sent out .
Status: ApprovedPoints: 5
Promotion of Friendship - All Big Brothers participate in the Big Brother Orientation session as outlined within the Associate Member Education Program. Additionally, all Big Brothers create a calendar for the semester based on the outline in the Big Brother Guide.
Big bro orientation
The AME asked that any brothers that were interested in having a little brother attend the orientation session and when the decision came to who would receive little brothers all big brothers had attended the orientation. In the session the AME went over what is expected from a big brother, how a big brother should mentor his little, how to come up with a plan to hold their little brother accountable so they can succeed, and the ability to use proper resources to benefit the associate member.
Status: ApprovedPoints: 5
Operational - The Pledging Ceremony is performed as outlined in the Delta Upsilon Ritual Book.
Pledging Ceremony
The pledging ceremony took place after chapter meeting. An associate member's father who is an alumnus attended the ceremony as well as a member's significant other who is a member of Pi Beta Phi sorority. The ceremony itself was carried out as indicated in the pledging ceremony with the associate members being pinned and signing the honor code.||| https://www.instagram.com/unddelta.upsilon/?hl=en||Link to our Instagram account which has a photo after the ceremony.
Status: ApprovedPoints: 5
Operational - A promissory note is secured from each brother who does not pay his dues on time. Past due or extended payment plans should be disclosed at each chapter meeting in the VP Finance's report.
Promissory note
Attached is a copy of our lease for all in house residents and the promissory note is signed when a brother initially signs into Legfi.
Status: ApprovedPoints: 3
Development of Character - There is no use of chapter funds for the purchase of alcohol (i.e. slush funds, social funds, portions of house dues, special assessment, extra dues, separate accounts, etc.).
Slush fund Budget
There are no lines on the budget for a slush fund. If there are any questions feel free to contact me. Attached is a letter from an alumnus who has verified our budget.
Status: ApprovedPoints: 5
Diffusion of Liberal Culture - The chapter has a cultural event during recruitment in which potential new members are invited and attend.
Band concert
Early in the semester before recruitment had concluded the chapter attended a band concert to support our dream girl who plays clarinet in the UND band. We invited potential new members as well as current associate members.
Status: ApprovedPoints: 3
Operational - Two officer signatures are required on all checks written by the chapter and no chapter credit cards are in existence (debit cards are okay).
Checks
Our two officer signatures that go on checks are VP Finance and President. Attached is a copy of a check written to IHQ
Status: ApprovedPoints: 3
Advancement of Justice - The chapter has an established judicial board that follows written policies and procedures for appropriate situations.
JBoard proceedings
The Judicial Board is ran by the Vice President of Loss Prevention, Jake Schwartz. The proceedings is ran using parliamentary procedure and hearing a case hearing the rebuttal and the board deciding the ruling. Attached are the Judicial board minutes and appendix
Status: ApprovedPoints: 5
Operational - The chapter conducts a recruitment skill set seminar.
Recruitment seminar
Our recruitment seminar was hosted during our semesterly chapter retreat. This was lead by our alumnus Joseph Kalka. We analyzed what has worked, what hasn't, and what we can change. He has been an integral part in trying to get our numbers up.
Status: ApprovedPoints: 5
Development of Character - The chapter and its members follow Delta Upsilon Loss Prevention policies and procedures at any event where alcohol is present.
Alcohol presences
There is no alcohol present at any of our events at the house since we are a no substance house. And events outside the house all policies are followed as corroborated with this alumnus letter.
Status: ApprovedPoints: 5
Operational - The date of Initiation will be made clear at the beginning of the associate member period.
Initiation date
The date of initiation is clearly communicated at the first associate member education session. Along with needed introductions the AME goes over finances, important dates (including initiation), and requirements for initiation.
Status: ApprovedPoints: 3
Operational - The chapter follows the Fraternity-mandated Associate Member Education Program time period. This means Pledging to Initiation is no longer than 8 weeks (unless specific exemptions have been provided by IHQ).
AME process
The attached letter verifies our AME process. The process began in early October and continued through November.
Status: ApprovedPoints: 5
Advancement of Justice - The chapter has a justice event during recruitment in which potential new members are invited and attend.
Justice recruitment event
The brothers attended a sexual assault speaker in early September that we invited serious potential new members to to show them that we are serious about educating our members on the importance of being educated on the topic. The speaker was Peggy Jo, who put on this session for all Greek houses.
Status: ApprovedPoints: 3
Operational - The chapter's Roll Book and Ritual Books are in good condition and stored in a fireproof location.
Keeping of Roll book and Ritual Book
The Roll book and all Ritual books are kept in a safe in the President's room. These books are taken out for practice and for ceremonies only unless a member wishes to read more in the ritual book. If this happens, the member has to check it out with the President
Status: ApprovedPoints: 3
Promotion of Friendship - The chapter hosts an alumni speaker outside of Initiation.
Alumni Speaker
We had alumnus Joseph Kalka lead his usual recruitment seminar. He made changes and lead discussion to help the chapter recruit this last fall and plans on working with the chapter at the beginning of this coming semester as well.
Status: ApprovedPoints: 3
Operational - Associate members attend chapter meetings and the Associate Member Class President gives a report at these chapter meetings.
Associate Member participation in meeting
We encourage all associate members to attend weekly chapter meetings as well as any serious potential new members. Once the associate members elect their class president, the president starts to attend executive council meetings as well as giving a report at chapter meeting. Attached is a copy of our most recent chapter meeting minutes. Although the associate member class president didn't have anything for his report he does have a spot in reports for him to present.
Status: ApprovedPoints: 3
Operational - The chapter hosts a meeting where an overview of the Men of Merit Chapter Standards Program and an update on the chapter's progress is provided to 75% of the membership.
Men of Merit
At our chapter retreat I went over the men of merit standards. This even was mandatory and all members were present. I went through all the criteria for men of merit and the different levels of each and what is required. In this part of the retreat I also went over our scoring from the last school year and we discussed where we could improve.
Status: ApprovedPoints: 5
Promotion of Friendship - The chapter maintains an open ceremony for the Initiation of its members by having alumni, family, faculty and staff in attendance.
Initiation ceremony agenda
Attached is the program that was handed out at the fall initiation. This ceremony took place at the Christus Rex. This ceremony had the most alumni and parents show up since I became a member.
Status: ApprovedPoints: 5
Operational - Chapter has at least three outside facilitators conduct sessions for the Associate Member Education Program. Outside facilitators must be individuals from outside the chapter, such as faculty, staff, advisors, alumni or local community members.
AME program outside facilitators
As he does for the chapter each semester alumnus Joseph Kalka lead a session with the assoicate members on recruitment, Peggy Jo lead a session on sexual assault prevention, and Dr. Clow lead a session on mental health in relation to college students.
Status: ApprovedPoints: 5
Operational - The Ritual Team properly prepares and rehearses Ritual before Initiation.
Ritual Practice
My ritual team consisted of myself as Master, our AME (Spencer Jorgenson) as examiner, and our VP of Recruitment (Dylan Moser) as Chief Marshall. The chaplain was former President Keller Karlstrom. Since we do Rite I the night before Rite II practice for Rite I starts at the beginning of the week. On Wednesday, we go to the location for Rite II and start practicing at night. On the day of initiation we practiced one more time with everything set up with how it would be that night and make sure everyone was prepared for their part.
Status: ApprovedPoints: 5
Promotion of Friendship - All formal and informal recruitment events are alcohol-free.
Alcohol free recruitment
All recruitment events were held without alcohol present. Verified by Alumnus letter
Status: ApprovedPoints: 5
Operational - The chapter utilizes its social media for recruitment and updates the site(s) regularly.
Social Media
Our main social media presence is on Instagram. It was last updated on Dec 1st with initiation. https://www.instagram.com/unddelta.upsilon/?hl=en
Status: ApprovedPoints: 3
Development of Character - The chapter and its members follow Delta Upsilon Loss Prevention policies and procedures at any event where alcohol is present.
Alcohol/Drug Policy
Attached document contains current Alcohol and Drug policies for the ND state chapter.
Status: ApprovedPoints: 3
Operational - The chapter maintains an up-to-date names list throughout the entire year and asks brothers for updates frequently. Please note this is not a roster, but a recruitment tool.
Names List
We recruited a friend group of 3 men to the chapter. We asked and encouraged them to bring their larger friend group to more events as the weeks went by, Because of their help, we extended an extra two bids this semester.
Status: ApprovedPoints: 3
Operational - VP Loss Prevention has key responsibilities and a timeline of his duties outlined in a written (can be electronic) document to use for officer transition
LP Responsibilities/Timeline
LP responsibilities/duties as well as a yearly timetable are attached.
Status: ApprovedPoints: 3
Operational - The chapter publishes (paper or electronically) an alumni/parent newsletter.
Alumni newsletter
Tanner Mjelde had different chairs write on topics that he thought fit to add to the alumni newsletter.
Status: ApprovedPoints: 3
Development of Character - The chapter participates in a campus or community beautification/cleanup project.
Highway Cleanup
Most of the men from DU went to the highway that we have for adoption and spent our time cleaning it up. It took us a couple of hours and had a blast talking and building a connection with each other.
Status: ApprovedPoints: 3
Operational - Receipts are required for any reimbursement to members who use personal funds for chapter supplies.
Reimbursement Policy
Receipts are required for any reimbursement to members who use personal funds for chapter supplies.
Status: ApprovedPoints: 3
Operational - VP External Relations has key responsibilities and a timeline of his duties outlined in a written (can be electronic) document to use for officer transition
Document for Transition
Updated a document to inform the incoming member that is taking on the role of External Relations to follow in order to complete tasks on time and doing them well.
Status: ApprovedPoints: 3
Promotion of Friendship - The chapter maintains an open ceremony for the Initiation of its members by having alumni, family, faculty and staff in attendance.
Open Initiation
We always have an open ceremony for initiation. We always really want parents to attend. We also let the rest of the greek life community know that it is open and that if they want to attend they can. We did not have programs to hand out to guests. We have pictures of the event but none of the guests that attended.
Status: ApprovedPoints: 5
Operational - A promissory note is secured from each brother who does not pay his dues on time. Past due or extended payment plans should be disclosed at each chapter meeting in the VP Finance's report.
Promissory Note
A promissory note is secured from each brother who does not pay his dues on time. Past due or extended payment plans are disclosed at each chapter meeting in the VP Finance's report.
Status: ApprovedPoints: 3
Advancement of Justice - Each member participates or attends at least one philanthropy event sponsored by another Greek organization or campus group.
Fries with Kappa Psi
This semester we ate some fries with Kappa Psi a sorority on campus. They hosted this event with a raffle, and others things to help make money for reach out and charities.
Status: ApprovedPoints: 5
Operational - The Pledging Ceremony is performed as outlined in the Delta Upsilon Ritual Book.
Pledging
The pledging ceremony was performed as outlined in the ritual book. Do not have any pictures but attached are the minutes for the meeting.
Status: ApprovedPoints: 5
Operational - The Initiation Ceremony is performed as outlined in the Delta Upsilon Ritual Book.
Initiation
The initiation ceremony was performed as outlined in the ritual book. Attached is a photo taken during rite 2.
Status: ApprovedPoints: 5
Development of Character - The chapter has short- and long-term goals established for the semester.
Goals
I sadly could not find any hard written goals, but throughout the semester after talking about where we lack we focused mainly on recruitment and grades. The grades portion is we would like to increase our avg gpa. For recruitment we wanted to avg a higher recruitment classes. After all of our retreats we where able to accomplish the recruitment part but still waiting on ndsu to hear if we accomplished out grade goal. This one falls under me. I think I should have done a better job of having written concrete goals.
Status: ApprovedPoints: 3
Operational - The chapter's Roll Book and Ritual Books are in good condition and stored in a fireproof location.
Roll Book and Ritual Book Safe keeping
The Roll Books and Ritual Books at the North Dakota State chapter are stored in a fireproof safe shown in the image below. All books and in good condition.
Status: ApprovedPoints: 3
Promotion of Friendship - The chapter invites parents, faculty, staff and alumni to the Initiation Ceremony by written or electronic correspondence at least two weeks prior to ceremony.
Invitations for Initiation
We always have an open ceremony for initiation. We always really want parents to attend. We also let the rest of the greek life community know that it is open and that if they want to attend they can. We do not have invitations it is just word of mouth.
Status: ApprovedPoints: 3
Advancement of Justice - Each member participates in at least one service event sponsored by another Greek organization or campus group.
NDSU Cleanup
In this event a fraternity on campus was hosting an event to walk around campus grounds picking up garbage cleaning up the area. We walked around with garbage bags and gloves during this event provided by the fraternity.
Status: ApprovedPoints: 5
Advancement of Justice - The chapter has a written procedure for event management duty (sober monitors) and a written rotation which includes all chapter members.
DU event management rotation
we have a rotation for choosing event managers in the event that there are no volunteers
Status: ApprovedPoints: 3
Operational - The chapter has a documented crisis management procedure that is reviewed with members during a chapter meeting.
Crisis Management Procedure
We discussed the Crisis management procedure at meeting and suggested revisions/additions.
Status: ApprovedPoints: 5
Operational - The Ritual Team properly prepares and rehearses Ritual before Initiation.
Ritual Team preperations
The associate member educator hosted 2 practices prior to the initiation so that everyone understood how to do the ritual. The items and location needed for the ritual where prepared in advanced. Sadly do not have any pictures of rehearsals.
Status: ApprovedPoints: 5
Diffusion of Liberal Culture - The chapter sponsors a minimum of two alumni and/or parents events such as Founders Day, Initiation, Parents' Day, Homecoming, etc.
Founders day and Initiation
We hosted Founders day and are soon to be having an Initiation event. We invited alumni and parents to both. October 17th is when we had Founders day and Dec 3 is when we will be having our Initiation.
Status: ApprovedPoints: 5
Promotion of Friendship - The chapter hosts an appreciation event to thank any faculty/administration/staff who have supported the chapter or its members.
Movie Night
I hosted an event for the professor that is our adviser at NDSU. We watched a movie of his choice, being The Life of Brian.
Status: ApprovedPoints: 3
Promotion of Friendship - The chapter attends two campus athletic events wearing letters.
Bison Football Games
Went to two different football games in Fargo. Went to one on the 22nd of September and another on the 29th wearing letters representing DU.
Status: ApprovedPoints: 3
Operational - The chapter utilizes its social media for recruitment and updates the site(s) regularly.
Social Media
https://www.facebook.com/DeltaUpsilonNdsu/
Status: ApprovedPoints: 3
Promotion of Friendship - The chapter works with the local alumni board to create an ongoing alumni recognition program.
House Maintanence
This year the chapter has under gone a massive move for motivation on making the house a better place to live. So we keep into contact with the alumni board to help us out with some of the cost to sustain the houses condition. We currently tore off the base stripping and repainting three of the six upstairs rooms to prove our motivation to the alumni that we are looking for change. We now are asking to have these rooms refurnished and we presented all of this information to the alumni with costs and examples for the rooms. Our voices were heard for the most part and now we are putting int he effort, time, and communication needed to get this job done. In this way our ties with the alumni are not going unnoticed.
Status: ApprovedPoints:
Advancement of Justice - The chapter has an established judicial board that follows written policies and procedures for appropriate situations.
Judicial Board
Article 6 Section 1 contains information on Judicial Board.
Status: ApprovedPoints: 5
Operational - Two officer signatures are required on all checks written by the chapter and no chapter credit cards are in existence (debit cards are okay).
Required signatures on check
Two officer signatures are required on all checks written by the chapter.
Status: ApprovedPoints: 3
Development of Character - The chapter Executive Board has an executive retreat.
Exec Retreat
Instead of having a normal retreat like we usually do we ended up having to retreat like events for the whole chapter to attend. The first was a retreat that we had with Kelsey where we discussed our problems and how to fix them. The second was a building better men retreat that we had with Cory from North Dakota. The retreat with Kelsey was more geared towards recruitment. We talked about recruiting techniques and how we can improve and that definitely showed with our increased amount of recruits this cycle. The second retreat with Cory was an awesome experience we got to learn more about ourselves and our chapter and how we can do better in our inner workings as a chapter. I do not have a picture from the first retreat with Kelsey but I attached a picture we took with Cory out front of our house during the Building Better Men Retreat.
Status: ApprovedPoints: 5
Promotion of Friendship - The chapter hosts an alumni speaker outside of Initiation.
Building Better Men Retreat
Corey Mock came and talked to us about what makes a good leader. All of the exec positions were in attendance and learned a lot to help us out with recruitment and current standings for the NDSU chapter.
Status: ApprovedPoints: 3
Promotion of Friendship - The chapter utilizes new members in the recruitment process. For example, asking new members to invite unaffiliated friends to recruitment events, sharing prospective names, etc.
New Member Help
We recruited a friend group of 3 men to the chapter. We asked and encouraged them to bring their larger friend group to more events as the weeks went by, Because of their help, we extended an extra two bids this semester.
Status: ApprovedPoints: 3
Operational - The chapter conducts a recruitment skill set seminar.
Recruitment Seminar
With the help of Kelsey from IHQ on Sep. 2nd, I helped lead a recruitment skills workshop before our recruitment week. We identified out own faults in recruiting, held mock conversations to help with anxiety, and added on to our skill sets for meeting new people. This event went extremely well and there is not a lot I would change from it. We should look to it as an example on how to conduct a workshop in the future.
Status: ApprovedPoints: 5
Advancement of Justice - The chapter hosts a philanthropy event to fundraise and bring awareness to the Global Service Initiative.
GSI Fundraise
Jared Rubin, Cole McCarter, Brandon Ruiz, Zachary Dill, Devin Reid, Roderick Ablan, Conor, Patel, Brendon Jenson, Trevor Griggs, Trevor Van Doren, Eric Tisch, Jason Strouss, Mitch Dedek, Alec Burchic, Jackson Vogler, Ryan Gallagher, Hamad Chodry. We hosted Master Barbers to come out to our Shave-A-Thon event during UNF's Markte Day; a busy time where a lot of students show up to see vendors. So we raised money off of bids to shave The Newly Initiated brothers' heads. As you can see from the photo, a couple students from UNF got their haircuts for $5, which also goes towards GSI. Also, we had posters about GSI and explained it to students who were passing by at the Student Union.
Status: ApprovedPoints: 5
Development of Character - The chapter has a speaker present on and discuss alcohol and drug use with at least 75% of the chapter membership.
drug and alcohol use
I had a speaker come in and discuss the consequences of alcohol and drug use
Status: ApprovedPoints: 5
Diffusion of Liberal Culture - The chapter sponsors a minimum of two alumni and/or parents events such as Founders Day, Initiation, Parents' Day, Homecoming, etc.
two alumni @ initiation
On November 4th, Founders Day, we had our Fall initiation for the omega class at the Student Union Ballroom. The pictures shows the newly initiates: Conor, Trevor, Brandon, Brendan, Cole, and Jason. Along with the current brothers: Devin, Alan, Eric, Mitch, Alec, Trevor, Jared, Hamad, Zachary, Nico, Jackson, and me. Finally, the two alumni that were present but not shown in the photo was Steve Mayo & Stephen Bollinger.
Status: ApprovedPoints: 1
Promotion of Friendship - Chapter hosts a substance-free associate member retreat.
Team building
Halfway through the AMP to engage the Associate members'' exercises that lead them through suggestions that If another associate me