COVID-19

As the world responds to the COVID-19 pandemic, Delta Upsilon offers support and recommendations to our chapters on how to keep our brothers and communities safe.

Delta Upsilon cares deeply about our undergraduate members, and we make the health and well-being of our members a top priority when responding to the impact of COVID-19, also known as the coronavirus, and the interim measures taken by several colleges and universities.

Brotherhood, friendship and compassion will be foundational in Delta Upsilon’s response and guidance related to the coronavirus. We thank our chapters and volunteers for their care and patience as we work through this unprecedented time. Together, we will continue to support our brothers and all those in our communities. 

On this page, the Fraternity will share important information and updates regarding recommendations for safety, chapter operations and more. Updates will be made as more information is made available and as the situation unfolds. If you have questions or concerns, please contact ihq@deltau.org, your chapter liaison or call (317)-875-8900. 

DU House, Event and Finances Recommendations PDF

International Headquarters 

Based on recommendations from the state of Indiana and city of Indianapolis, as of March 16, 2020, Delta Upsilon International Headquarters will be closed indefinitely. However, all staff will work remotely from their homes to continue to support DU members and chapters. Staff will maintain IHQ's normal office hours of 8 a.m. to 4:30 p.m. EDT, Monday-Friday, and can be reached via email or telephone. Staff have been instructed to remotely check their office voicemail multiple times per day. Staff emails are [last name]@deltau.org. You may also visit our Staff page to find contact information.

All staff travel has also been canceled at this time. Chapters are encouraged to maintain communications with their chapter liaisons via email, telephone or video conference. 

Starting Wednesday, March 25, Fraternity staff will no longer be visiting the office weekly to check mail and process gifts/payments. This is a result of a Stay-At-Home Order from the Indiana governor that is in place until at least April 6. All mail will be checked and processed when the order is lifted. 

Chapter Housing 

Nearly all campuses with a DU chapter have been placed on a short-or long-term closure with online learning to prevent the spread of COVID-19. Exact policies and procedures vary from campus to campus. Some institutions are allowing students to remain on campus provided they follow social distancing guidelines. Others have told students they must return home.

Delta Upsilon recommends that if your institution is asking for students to leave campus for any period of time, that should apply to residents in chapter facilities as well. We have seen COVID-19 spread rapidly in places like cruise ships and nursing homes. In many ways, a dormitory or chapter house is no different. 

While fraternity/sorority housing is often not labeled as official university housing, as members of our campus communities, we should continue to partner with our institutions and follow their lead when it comes to steps being taken to secure health and safety. That is what responsible, good neighbors should do. 

We do understand that special circumstances may require students to remain on campus. Those members who are not within driving distance home, do not have access to technology to adequately participate in online classes, or have some other extenuating circumstance, should first contact the school’s residential life office and then contact the alumni house corporation to identify alternative housing arrangements.

If for some reason the chapter house must remain open, the Fraternity has requirements and plans that must be in place. For details, view the Recommendations Related to the Chapter House section of our House, Event and Finances Recommendations. This includes, but is not limited to, having a crisis plan in place and a guarantee that no events will take place.

On Monday, March 23, DU's insurance provider, Holmes Murphy held a webinar to address challenges posed by the coronavirus. This is a great resource for house corporations. View the webinar and other Holmes Murphy coronavirus resources here.

Indiana University also provided this guide for cleaning and disinfecting facilities

Chapter Operations 

The Fraternity understands that campus closures and social distancing policies will affect chapter operations in a number of ways. This includes, but is not limited to, canceling or postponing philanthropy events, Initiation, guest speakers, social events and more. With this in mind, the Fraternity has adjusted the number of available Chapter Excellence Plan points for the year, as well as multiple Standards in the Men of Merit Chapter Standards Program. 

In addition, DU is working to develop resources for conducting virtual meetings and creating support systems from afar. Thank you for your patience as we work on these resources. The Fraternity has not faced a situation like this before, and we want to ensure thoughtful, comprehensive changes and resources are put forward. 

UTILIZE THE FOLLOWING CHECKLIST FOR ITEMS YOUR CHAPTER CAN STILL ACCOMPLISH DURING ONLINE LEARNING PERIODS.
  • Submit Chapter Excellence Plan items by the June 1 deadline. The available point total has been reduced to 546 from 661. An updated CEP Guidebook color codes criteria. Items in green can be completed virtually/remotely with normal submission guidelines. Items in yellow can be completed virtually/remotely with updated submission guidelines. If a chapter/colony completes or has already completed and submitted any items highlighted in red, those would be considered bonus points toward the 546 point total. 
  • Please review the updated Men of Merit Chapter Standards Program items. You may request an exemption from any Standard by June 1. 
  • Submit any money the chapter has already fundraised for the Global Service Initiative. Submit GSI fundraising dollars online or by mailing it to the International Headquarters. If you wish to continue fundraising online, the DU Educational Foundation can assist in creating a fundraising page for your chapter and sharing additional resources. Contact Development Director Meghan Bender at bender@deltau.org
  • Submit all dues and fees owed to the International Fraternity. These dues and fees fund the operations of the Fraternity and cover services that continue to be rendered regardless of campus closures/restrictions.
    • The Fraternity supports house corporations making the decision to prorate fees since members are no longer living in the house or eating from a meal plan. A chapter/colony may also decide to prorate other fees as it sees fit (for example, some social event fees if a formal did not happen). However, chapters and colonies should continue to collect dues payments through the remainder of the academic term. Fees that should continue to be collected and paid in full include outstanding balances, member fees, associate member fees, initiation fees (if applicable), loss prevention fees, and chapter/colony fees. These fees are crucial to chapter and Fraternity operations—operations that are ongoing. Just like your colleges and universities, tuition remains; the learning just looks different. In Delta Upsilon, you still have your membership, it just happens to look a little different right now.
    • Delta Upsilon has halted all late fees and finance charges. There should be no new billings this spring unless a chapter/colony reports new associate members (most likely from the beginning of the term) or new initiates (depending on requirements by each campus and in line with possible restrictions by each city/state/province).
  • If possible based on your campus closure policies, event size restrictions and potential campus re-openings, it is likely you will not hold the Initiation Ceremony in person this spring. The Fraternity has put together recommendations for hosting a virtual Initiation. Otherwise, prepare to hold the ceremony within the first two weekends after returning to campus in the fall. 
  • The Associate Member Education Program can be conducted virtually through video conference. GreekLifeEdu can still be completed online by the original deadlines.
  • Executive Board meetings and meetings with advisors can still be held via video or teleconference. 


Social Distancing

Social distancing is a term applied to actions taken by public health officials to stop or slow down the spread of a highly contagious disease. As the COVID-19 pandemic continues, we are seeing various policies put into place by colleges/universities and state/province and local governments. This includes asking people to remain off campus and to limit the number of people at gatherings. 

It is on each of us to do our part to prevent the spread of the disease. If your chapter members have remained on campus, they should follow the social distancing policies of your institution and state/province/local government. Even at home, limit your risk by following government and health department recommendations and avoiding large crowds. 

We understand that this is inconvenient and, frankly, not very fun. Social distancing is both for your sake and the sake of others. Even if you are healthy and believe yourself to be at low risk due to age, you can transmit this disease to others who are older or immunocompromised, resulting in a catastrophic effect. Even in young people, symptoms often involve high grade fevers that require hospitalization and constant monitoring. Flattening the curve is important so that we do not overwhelm our hospitals and medical professionals. However, as thoughtful, global citizens, it is important to do what we can to keep ourselves and others safe. 

During campus closures, Please heed the following recommendations. 
  • Cancel or postpone all events such as philanthropy events, service projects, recruitment activities and social events until your institution reopens and social distancing policies have been lifted. 
  • No chapter social events are to be held at the chapter facility or off-campus locations. 
  • If the chapter house must remain open due to an extenuating circumstance, there must be a limit on the number of guests allowed in the facility. View the Recommendations Related to the Chapter House section of our House, Event and Finances Recommendations for more details.
  • Chapter meetings should be held via video conference.


DU Educational Programs

Delta Upsilon announced on March 18, 2020, that the May and June 2020 Global Service Initiative trips have been canceled. This decision was based on the evolving COVID-19 pandemic, our responsibility to ensure that the GSI does not contribute to spread of the virus, and the impracticality of holding the GSI at this time. Those registered have been notified. Those who paid deposits or full registration will be refunded. Those attending on a scholarship or as the result of chapter fundraising reaching a certain level will have access to those funds to attend a future GSI trip. For questions about GSI, contact Director of Global Initiatives Kaye Schendel at schendel@deltau.org

On March 31, 2020, it was announced the 2020 Emerging Leaders Experience has been canceled due to the COVID-19 pandemic. All those who had applied have been notified. There were no registration fees assessed for this program as attendance is funded by the DU Educational Foundation. 

At this time, registration for the 2020 Leadership Institute has been paused as the Fraternity continues to evaluate COVID-19. If you have already registered, it is recommended that you refrain from booking travel to Orlando or purchasing tickets to Walt Disney World until a final decision on the program is made. In the event of a postponement or cancellation, the Fraternity will work directly with registered attendees on how to proceed. 

Resources 
Mental Health Resources 

During this uncertain time, it is important to continue to focus on your mental health and physical health. Take cues from your body if you find yourself to feel ill, anxious or depressed. Check in with your brothers to make sure they are doing okay, especially when practicing social distancing. A simple video chat can brighten your day and give you the interpersonal interaction you may be missing. 

COVID-19 Resources 

The CDC and Canadian Public Health Agency provide great resources regarding COVID-19. Make sure to look for other reputable sources of information about how to protect yourself and others.